Administrative Assistant Management

Joe MacElrath

** ****** ** **

Maple Shade NJ

Cell: 856-***-**** Home: 856-***-****

********@*****.***

SUMMARY

Operations Assistant with experience providing operations and support in the private sector. Skilled in data entry and facilities management. Knowledge of real estate and property management. Copywriting and design. Leadership experience. Management of company vehicle fleets.

Experience includes:

Vendor Management

File Management

Front office, phone systems

Property preservation inspection

Fleet Management

Website/page design

EXPERIENCE

Guardian Asset Management, Levittown, PA: 2015-2016

Operations Assistant/Front Office

Provided front office and operations support for growing asset management firm. Served as assistant to CEO and CFO.

Updated property descriptions: Researched and filled in details on properties received.

Verified invoices to provide client with photographic proof of jobs completed using Aspen Grove

Performed facilities management functions, including: shipping & receiving, restocking of office supplies

Answered and directed phone calls to main number using RingCentral application.

Freelance marketing/ graphic design, Maple Shade, NJ 2015-present

Provided copywriting, graphic arts, and marketing services for business clients

Copywriting services for print and online advertisements

Digital photography for print and online media

Graphic design for online media

Social media page set-up

Asset Management Specialist, Levittown, PA: 2009- 2014

Fleet Manager/Account Manager

Managed a fleet of over 300 vehicles. Managed various vendor accounts, including landfill and credit card accounts.

Oversaw maintenance of vehicles to ensure routine and corrective maintenance was completed on time and to standard, lowering maintenance costs and reducing vehicle downtime

Successfully detected and prevented instances of fuel card misuse, established procedures to further reduce unauthorized fuel purchases, saving company thousands of dollars on gas over 5+ years.

Managed various vendor accounts including Home Depot, Lowes, and Waste Management, negotiated account terms with Waste Management for preferential pricing and aided CFO in establishing a National Service Agreement.

EDS an HP Company, Cherry Hill, NJ: 2004 - 2008

Senior Central Operations Specialist

Performed a variety of functions to support office operations for 20 client companies such as shipping/receiving, mail distribution, parcel shipping, and conference room setup.

Ensured smooth functioning for all print operations by directing equipment servicing and maintenance, job scheduling and maintaining inventory.

Assisted supervisor resulting in smooth mailroom operations, maintenance of postal accounts, and efficient shipping and receiving.

U.S. Army, Afghanistan, Kyrgyzstan: 2006- 2007

Human Resources Specialist

Tracked status of U.S. and coalition casualties, created flight manifests, conducted briefings, and supervised teams of three to five soldiers.

Monitored quality control of reports concerning casualty status for soldiers and civilians. Supervised assembly, research and forwarding of incident reports.

Supervised and conducted the evaluation and training of three to five soldiers, created work schedules, and assisted the section sergeant and officer in charge.

Assisted in accounting for all U.S. and coalition forces entering and departing Afghanistan theater of operations during period served.

Towers Perrin, Voorhees, NJ: 1995- 2004

Production Clerk

Produced and assembled employee event kits. Maintained stock of provider directories.

Ensured department’s network printers were properly maintained and serviced with minimum downtime.

Ensured stock of envelopes and letterhead was sufficient to complete print jobs without delay.

New Jersey Army National Guard, Fort Dix, NJ/Lawrenceville NJ: 1995- 2009

Human Resource Specialist/Administrative Assistant

Provide Human Sources support, Army Skills training to Army National Guard Soldiers. Supervision of squad of 5-10 soldiers.

Trained soldiers in wartime tasks statewide to maintain readiness for deployment, received Army Achievement Medal

Maintained, updated, and reviewed soldier’s records pre and post overseas deployment.

EDUCATION AND PROFESSIONAL DEVELOPMENT

Associate of Arts, Liberal Arts, Burlington County College; Graduate: Army Warrior Leader Course, Human Resources Specialist Course and Administrative Assistant Course.

TECHNICAL SKILLS

Corel Paint Shop Pro, WordPress, ARI Insights, Word, Excel, Power Point, Adobe Photoshop CS3

MILITARY

Army Commendation medal, Afghanistan Campaign medal, NATO Forces medal

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