S .SHASHI KALA

Address: #***, * *****, ******* ****, Mobile: +91 – 998*-***-***

17th Cross, 7th Main, BTM II Stage, E-Mail: acyoda@r.postjobfree.com

Bangalore-560076

SENIOR LEVEL PROFESSIONAL

SECRETARIAL FUNCTIONS ~ GENERAL ADMINISTRATION ~ OFFICE COORDINATION

In quest of middle to senior level assignments in Secretarial Operations, General Administration & Office Coordination with an organization of repute.

PROFESSIONAL PROFILE

A competent professional with over 14+ years of rich experience in General Administration & Secretarial Functions.

Presently working for iRely.in as an Admin on contract basis since January 2015.

From Feb-2001 till Dec,2014 was associated with Novell Software Development India Pvt. Ltd. as an Admin Coordinator.

Expert in handling general administrative operations involving Guest Relation Management, Travel arrangements and Hotel Booking.

Proficient at managing business calendars for VP, Directors, and Managers.

Expertise in using MS Office programs at a highly proficient level.

Endowed with excellent relationship management, proactive, innovative, communication & interpersonal skills and team management skills.

CORE SKILLS

Secretarial Functions

General Administration

Office Management

Employee Management

Reporting & Documentation

Corporate Communication

Relationship Management

Travel Management

Event Management

Calendar Management

Visitor Management

Coordination

Back Office Operations

Client Servicing

KNOWLEDGE PREVIEW

Expertise in steering employee management activities (Joining & Exit).

Adept at working on iExpense for submission of online department expenses.

Skilled at raising purchase order requests online using Oracle iProcurement.

Proficient at maintaining and updating the following documents:

oLetters

oProject Assignment Statement

oOrganization Charts

oJoining and Relieving Records of Employees

oAward Certificates

oFloor Charts

oAgenda and Minutes of the Meeting

oBusiness Unit Learning Report Aattrition Data Maintenance

Well – equipped with machines such as Computer, Electronic Typewriter, Telex, Fax, Email,

EPABX and Copier machines.

CAREER DETAILS

Jan’15 _ Present

iRely.in

Admin

Job Roles:

Complete Administration job & taking care of deliveries and procurement.

Recording the Expense and Profit at the end of the day.

Feb’01 _ Dec’14

Novell Software Development (I) Pvt. Ltd

Admin- Coordinator

Job Roles:

Handling activities such as time management, maintaining of personal records in the organization.

Overseeing general administration encompassing Housekeeping, Transport, & Travel.

Supervising housekeeping activities in the organization & ensuring optimum and effective utilization of funds for providing congenial work environment and basic amenities in the work premises..

Liaising with various government officials and agencies, thereby ensuring smooth operations.

Accountable for offering top level secretarial support to VP,Directors & Senior Managers.

Creating various reports for directors and managers.

Maintaining top and confidential correspondence with clients.

Working in coordination with the stakeholders & addressing to their needs.

Scheduling (and rescheduling) appointments, meetings

Taking care of supplies, and travel arrangements.

Facilitating customer visits.

Making arrangement for the conference bridges and booking calls.

Steering entire gamut of day to day activities in coordination with internal and external departments thereby ensuring smooth business operations.

Managing work encompassing employee joining and reliving formalities in coordination with the Team Manager, Help desk, Admin, Library, etc.

Catering to the travel requests & recording them for various activities related to travel.

Raising purchase orders (for department h/w and s/w requirements) using iProcurement tool and submitting expenses using iExpense tool.

Updating organization charts and project reports for Finance and HR.

Devising & updating the floor charts.

Arranging project release celebrations, team lunches & dinners.

Coordinating with HR for arranging awards for employee contributions on quarterly basis.

Conducting various events & arranging gifts for various occasions.

In Novell I have been supporting a team of 300+ employees

IT SKILL SET

Completed Sr Eng Typing and Short Hand

Successfully completed Course in Information and System from APTECH

oSound understanding of MS-Office, Word Star, Excel, Power Point, GroupWise, Open Office, Oracle iProcurement & iExpense tools.

ACADEMIA: B.A. (Psychology, Economics & Sociology) from Bangalore University

CTC : 3 lacs. ECTC : As per the Company

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