Office Manager

Jessica L. Baum

** *** **. **** ****, NJ ***** 973-***-**** ******.****@*******.***

OBJECTIVE

Acquire a position utilizing my extensive experience in office management and solid background providing accounting support with a consistent reputation for accuracy and proficiency.

KEY QUALIFICATIONS

More than 14 years of administrative and bookkeeping experience

Highly skilled in performing Accounts Payable and Receivable, billing, invoicing, payroll, banking, and account reconciliations

Working knowledge of: QuickBooks Pro, MS Office & Excel, Desktop Publisher, Windows, Internet Explorer, Google Drive etc.

Superior attention to detail with an ability to find, recognize and resolve financial discrepancies

PROFESSIONAL EXPERIENCE

Vaco Services Temp Agency

Mt. Olive Township NJ

Title - Payroll Time Keeper

Date - August 2015 – Present

Duties & Tasks

Maintain Accuracy of over 1000 Associate Timecards

Bi-Weekly Processing of Associate Payroll upholding strict deadlines

Ensure associate’s correspondence, questions, and concerns are resolved in a timely and secure manner by the use of Microsoft Outlook

Robert Half Temp Agency

Parsippany, NJ

Title – Accounts Payable Coordinator

Date – November 2014 – Present

Duties & Tasks

Responsible for contacting overdue customers and collecting on outstanding balances

Negotiate payments on past due dollars as well as plans to ensure payments are made

Utilized the internet and specialized software to locate people with overdue balances

Averaged $25,000 per day in collected revenue

Recorded account data ensuring accurate and up-to-date information

Jessica L. Baum

14 Elm St. Budd Lake, NJ 07828 973-***-**** ******.****@*******.***

PROFESSIONAL EXPERIENCE (continued)

Maxwell’s Closet Classics

Austin TX

Title - Office Manager

Date - August 2004 to February 2013

Duties & Tasks

Responsible for Assigning and Scheduling Duties

Maintained Accounts Payable and Receivable

oPayables - verified accuracy of invoices; scheduled and prepared disbursements; obtained authorization of payment

Receivables - verified billing data; computed charges and/or refunds; prepared and mailed invoices; identified delinquent accounts and insufficient payments

Performed Collection duties consisting of phone calls, letters, and report tracking

Payroll Preparation

Entered, Calculated and Processed weekly payroll for 12 Employees

Prepared and Filed Monthly, Quarterly and End of Year Federal and State tax documents and reports

Determined payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and worker’s compensation payments

Account Reconciliations

Balanced and Reconciled Bank, Vendor, and Customer Accounts to ensure accuracy of reports and ledger balances

Executive Assistant to the Owner

Planned and Scheduled meetings and appointments

Customer Service

Document Preparation

oManaged and Administered Customer Projects

oOrganized and Created Graphic Layouts for Advertising

EDUCATION

Mildred Elley Business School

Pittsfield, MA

GRADUATE – 1994

DEGREE OFFICE ADMINISTRATION

Academic Achievement Award Recipient

Maintained 4.0 GPA

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