Executive Assistant

Toi Copenhaver

**** ***** ****

Pearland, TX ****1

Cell: 832-***-****

E-mail: *******@*****.***

EMPLOYMENT

Dec. 2013 to HOUSE MANAGER/OFFICE MANAGER/Executive Assistant

Present Bruce A. Seeley, Esq., MedGas By Design/US Shale Solutions/Endeavor Energy Holdings

House Manager for private attorney, overseeing household, organizing professional and personal events, supervising contractors for household maintenance/repairs

Assist CEO in calendaring, events, e-mail correspondence, travel, etc.

Prepare invoices and monthly accounts payable checks

Process Accounts Payable and Accounts Receivable functions in QuickBooks, including reports and banking information

Process expense reports and reconciliations

Complex travel arrangements

Heavy Outlook calendaring

Jan. 2013 to ALBECK FINANCIAL SERVICES, INC. (Houston, TX)

Nov. 2013 Office Manager

Generate monthly invoices for clients

Process new hire/termination documentation for outside HR service company

Process payroll information/benefit information to submit to outsourced HR provider

Coordinate company events and meetings

Facilitate IT coordinator with computer needs and phone service

Mar. 2011 to EXECUTIVE ASSISTANT (Lubbock, TX)

Dec. 2013 Various Contract Assignments while caring for family member

Dec. 2006 to FIRST UNITED METHODIST CHURCH (Lubbock, TX)

Mar. 2011 Administrative Coordinator

Maintain overall budget expenses for Youth Director and department budget including personal and department expenses, payments and reconciliation of accounts

Coordinate youth activities including camps, trips, attendance, fundraising and special events

Maintain registration, payments, medical releases, parent participation in youth events

Create spreadsheets to track youth fundraising accounts to cross-reference funds raised and applied for youth events

Mar. 2006 to CAPROCK HOME HEALTH SERVICES, INC. (Lubbock, TX)

Jan. 2007 Executive Assistant to CEO

Compilation of Health Agency Licensing information requiring gathering of proper nursing qualifications, criminal history check, training certification

Supervise and organize charity, fundraising and personal events at the corporate facility

Manage all advertising programs including newspaper, local telephone publications and medical publications

Apr. 2003 to LATTICE COMMUNICATIONS, INC. (Houston, TX)

Mar. 2006 Executive Assistant to President

Administrative function supporting President in various aspects of corporate development, Board of Directors meeting preparation, preparation of business plans and management of company relationships

Dec. 1999 to KINDER MORGAN, INC. (Houston, TX)

Feb. 2003 Executive Assistant to CEO, Pipeline Division

Responsible for all business and personal activities of CEO including domestic and international travel of commercial and private plane travel. Coordinate travel plans with hangar and pilots for CEO for his private jet

Administrator of corporate vehicle policy including payments for leased vehicles, ordering new vehicles and intercompany billing for separate entities

Administrator of corporate credit cards for all eligible employees including credit card insurance, cancellations, resolution of delinquent accounts and

Responsible for all personal checking accounts for CEO, paying all monthly bills, reconciliation and maintenance of all personal accounts

Aug. 1994 to GOLDEN OIL COMPANY (Houston, TX)

May 1998 Executive Assistant to CEO and CFO

Executive Assistant to entrepreneurial owner and majority stockholder of several public and private companies

Supervise clerical staff in legal matters including discovery information, scheduling orders, interrogatories, briefs, depositions and legal filings pursuant to any ongoing litigation

Assist in compilation of all SEC reports and filings for CFO including information for auditors and outside legal counsel

Coordinate social events including dinner for 500 people honoring former President H.W. Bush. This included interaction with former President Bush’s speechwriter for presentation at the evening ceremony

SKILLS

Microsoft Office

QuickBooks

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