Administrative Assistant

E

lizabeth Araujo Executive Assistant

*******************@*****.***

Office Management ~ Operations

Entrepreneurial, innovative executive assistant with experience in highly competitive markets. Collaborative communicator continually focused on building relationships and promoting synergy across business lines to drive positive change, cohesive, comprehensive business approaches and enhanced profitability.

Areas of Expertise include:

Bilingual Spanish & English

Problem Resolution

MS Word, Publisher & Excel

Medisoft & QuickBooks

Relationship Building

Staff Training & Leadership

Experience

IMPLICIT CARE LLC West Hollywood, CA December 2013-January 2015

Executive Assistant

Provided high-level support to Senior Partners including maintaining calendars, scheduling meetings, teleconferences, and events. Arranged international and domestic travel for both personal and business. Scheduled and attended meetings with attorneys, bankers, accountants, government officials, vendors, manufacturers, and engineers. Served as effective gatekeeper. Prepared well-researched and accurate documents. Efficiently handled daily office tasks, including A/P, A/R for Implicit Care, Gregory Mueller, M.D., Inc, and Gregory Mueller Personal. Scheduled external site visits and worked to ensure coordination of site visits and preparation of pre-meeting materials. Ensure timely resolution of issues and project deliverables.

Key Accomplishments:

Managed and maintained work action list and assisted in setting priorities for President.

Handled human resources for Implicit Care and Gregory Mueller, M.D.

SPOLIN, SILVERMAN, & COHEN Santa Monica, CA September 2006 - November 2007

Executive Assistant

Provided high level support to firm partners and associates. Handled high level of calls. Responsible for billing time for each case. Prepared documents for law cases. Prepared limited paralegal work, i.e. subpoena. Provided personal services for employer and his family including printing invitations, business cards, business stationary, arranging supplies for store events, picking up shipments, and taking cars for repairs.

Key Accomplishments:

Prepared over 1000+ of exhibits and documents for 20+ attorneys.

Prepared and scheduled out of town meeting with over 20 attorneys including meals, hotel, and travel arrangements.

Oversaw travel insurance claims regarding burglary in Spain.

JOE L. RUIZ, M.D., INC. • Beverly Hills, CA • February 2015- Present

JOE L. RUIZ, M.D., INC. • Beverly Hills, CA • November 2007 - December 2013

JOE L. RUIZ, M.D., INC. • Beverly Hills, CA • September 1986 - August 2006

Executive Assistant

Provided high-level support to doctor including managing personal and business calendars, patient appointments, and scheduling conflicts. Arranged international and domestic travel including visas, vaccinations, and accommodation. Prepared well-researched, analytical special projects. Coordinated and completed special assignments and projects as required by Executive and Personal Management. Managed patient billing, medical insurance billing, and patient collections. Hired, trained, and managed staff. Addressed client issues in writing, on phone, and face to face. Nurtured and managed vendor relationships. Organized and consolidated data, confidential medical records, client financials, and insurance. Insurance claim resubmission, preparing medical documents, and speaking with supervisors.

Key Accomplishments:

Ran office when doctor was away including assessing patient emergencies and referred to appropriate specialists.

Coordinated with all patient doctors, laboratories, and test results regarding patient care in order to best provide complete and current treatment plans.

Education

LOS ANGELES COMMUNITY COLLEGE Los Angeles, CA 2011

SANTA MONICA COMMUNITY COLLEGE Santa Monica, CA 1987

References available upon request

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