Administrative Assistant Project

PAULA MARIA GUERRERO

***** ******** ******* *****, ******, Texas 77379

Home: (1-281-***-**** Cell: (1-713-***-****

Email: *****@*****.***

Executive Summary

Over 20 years of diversified professional and secretarial experience for senior management providing a broad range to Oil and Gas industry. I uphold myself as a dynamic team leader with strong organization skills and a record of accomplishments built on ability to create relationships thus producing results. I have excellent interpersonal and communication skills, and go-to attitude which makes me a strong candidate and asset to help achieve a greater level of success for any company.

Core Qualifications

Microsoft Office (Excel, PowerPoint, Publisher, Word, Visio, Lync Communicator, video conferencing)

Adobe Nuance Professional 5

SharePoint

Intergraph Smart Plant Foundation,

Document Control and Documentum

SAP

Process Invoices in Ariba

GPS

International and Domestic Travel

Professional Experience

WorleyParsons Corporation June 2015 – December 2015

Senior Client Administrative Assistant

Senior Administrative Assistant for Saudi Aramco project working directly with clients and interact with WorleyParsons.

Support Project Director and Engineers, provide administrative assistant support.

Demonstrates commitment to the clients’ process by integrating our culture in all internal and external customer interactions.

Ability to manage multiple calendars, overseas video conferencing, projects and assignments in a very busy and fast pace and heavy workload environment.

WorleyParsons Corporation June 2011 - June 2015

Senior Administrative Assistant

Senior Administrative Assistant BP major oil and gas project onshore and offshore Thunder Horse Water Injection.

Provide administrative support for the Executive Vice President, Project Director, Project Engineer Managers, Procurement Manager and Engineering team.

This entailed: correspondence; special projects for in-house clients, produced weekly and monthly reports, assist with scheduling internal and external meetings and prepare meeting materials ahead of meetings.

Document Control submit to Smart Plant Foundation system, clients correspondence to their Documentum system, update the team register and Master Document Register in SharePoint, ordered office supplies, coding invoices in SAP, onboard and off-board staff.

Assist engineers in formatting memorandum, calendar coordination, travel arrangements onshore and offshore, Reconciliation travel expense reports, gift related funds, luncheons and submit to the office Project Director for their approval.

Direct and coordinates all project activities through delegated subordinates and establish budget control system to control expenditures

Submit the final count to Project Control’s Department.

Responsible for the submitting the floor plans changes with an actuated head count of all employees on four floors.

Interact with internal staff and external business contacts.

Work with Construction group revising work pack register, redline drawings and submit to the client weekly with all the updates.

Assist in strategic planning for the departments

Distribute incoming/outgoing mail and arrange shipment packages.

Assist HSE to conducted audits and reviews. Plan special events and catering to the project.

Act as Health, Safety, and Environment liaison including maintain safety controls and awareness.

Worked independently with minimal supervision effectively and efficiently organize and able to prioritize work load to meet dynamic demands.

Chevron, Houston, TX August 2006 – June 2011

Senior Administrative Assistant

Senior Administrative Assistant for the Drilling and Completions Group General Managers and Team Leads.

Maintain passport and visa requirements.

Manage calendar, schedule events, travel arrangements, departmental meetings and arrange conference calls, schedule meetings, catering arrangements.

Manage correspondence and routine documents and presentation given minimal direction. Prepare documents, spreadsheets, presentation, interoffice correspondence and copies.

Manage administrative affairs of the department including invoices processing, supply equipment procurement, training records.

Manage research and analysis functions.

Monthly and quarterly reports on key performance indicators, safety, expenses, compliance verification, audits.

Chevron - Venturi Partner Services February 2006 – August 2006

Executive Assistant

Executive Assistant working for Chevron Project Resources Company.

Provide a wide variety of administrative support services to the project coordinators and asset consultants.

Swift Technical Services March 2004 – January 2006 Senior Administrative Assistant

Senior Administrative Assistant and Document Management Coordinator for the Chevron Baja Project.

Provide a variety of administrative support services, research and analysis functions for the Project Director, Business Manager, HES manager, Operations managers.

Kellogg Brown & Root June 2000 - March 2004

Project Secretary

Senior Project Secretary for the Esso Chad Project

Provided full project support working with the Clients, Management, Joint Venture Partners and Engineering.

Brown & Root Energy Services, Joint Venture Kellogg Brown & Root

Senior Administrative Assistant

Administrative Assistant and Lead Document Controller for the Pemex Cantarell Project (Offshore Platform).

Provide executive support to the Project Management Team (12 B&R and Bechtel Engineers).

Bechtel Corporation – BePOS Services February 1997 – May 2000

Administrative Assistant

Marathon Delay Coker Project - Provided full range of secretarial support for the Client including of all incoming/outgoing correspondence.

Supported a executive management staff with monthly and quarterly reports, budgets, client contracts, created charts, graphic presentations and forms for administrative use.

Pemex Cantarell Project (Offshore Platforms) Administrative Assistant/Document Management, Provide full range of secretarial support and Document Management.

Used bilingual skills to coordinate work flow with project managers, project engineers, site managers and team members.

Education

Pasadena City College

Legal Assisting Course December 1994

LA County Regional Occupational Program

Computer Application (MS Word 4.0, WordPerfect 6.0 and Excel 4.0): Certificate February 1995

East Los Angeles College

Business Administration December 1976

Certifications

Logistics for Offshore Training

Notary for the State of Texas (valid through 30 September 2018)

Certified Fire Warden on “High Rise Buildings and Hotels” valid till February 2019

Skillport Training: Management training videos, Skills Enhancements, General Business

EDMS Certificate of Completion 2006

Language: English (primary); Spanish (fluent)

References: Upon request

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