Project Administrative Assistant

FRANCES ONUOHA

**** ******** **** ********, ** **038 (678) 34-0672 ***********@*****.***

PROFILE

A Business Professional with five years of experience in, Administration and Business Management, Project Coordination, and Executive Support. Detail-oriented with excellent work ethics and resourceful in the completion of projects with limited direction and supervision, able to multi-task effectively producing results with competing deadlines. Confident in interaction with individuals at all levels. Strong Business and Data Analysis skills with the ability to adapt to changing work environments, promoting teamwork and fostering continuous improvements’ enterprise wide.

PROFESSIONAL EXPERIENCE

BIDEUPHORIA, INC – ATLANTA, GA

Project Coordinator October, 2015 – Present

Track deliverables and reported milestones to project manager and project team.

Document project deliverables and timelines required for IT related projects.

Maintaining various versions of documents generated during project using MS Project.

Coordinate efforts and made recommendations to senior management and established procedures.

Supporting project team members and IT leaders by coordinating tasks as needed.

Notify and followed up with project participants on timelines and completion dates.

Complete daily activities and tasks assigned to ensure the achievement of goals and communicated completion to requester. Reorganized projects and resources as priorities change.

Maintain and update project status report and conducted weekly status report meetings.

Participate in special projects as requested while assessing and improving the effectiveness of projects.

KNACKTEK, LLC – ALPHARETTA, GA

Administrative Coordinator February 2014 – July 2015

Created business requirements document from end users interviews for Sr. Analyst.

Assisted with the analysis of business requirements and the creation of Use Cases.

Acted as liaison between executive project management and development team.

Assisted with the creation of business impact analysis with Sr. Business Analyst.

Assessed and identified functional requirements for various projects.

Responsible for setting up conference meetings between developers and project management teams to keep project on track.

Scheduled new hires for New Hire Orientation, onboarding process and coordinated assignment start date. Prepared PowerPoint presentation of moderate to significant complexity.

Provided general administrative support such as, typing, photocopying, file maintenance and office supply inventories. Developed new concepts of sound business practices and conducted team-building events.

Opened and distributed mails, including confidential, high priority and follow up items. Prepared outgoing mail and correspondences, including e-mails, faxes, and overnight packages.

NCR CORPORATION – DULUTH, GA

Sr. Administrative Assistant April 2010 – December 2013

Coordinated multiple calendars using Microsoft Outlook, scheduled multiple business meetings and domestic conferences for sales and marketing director.

Reviewed, organized and responded to incoming emails and mails discreetly.

Prepared domestic travel arrangements including: air, hotel and ground transportations, and maintained subsequent expense reporting using QuickBooks.

Exercised high degree of discretion and judgment while acting as liaison to senior executives, staff and vendors. Acted as receptionist for front office, answering and directing of incoming calls to appropriate personnel and receiving guests.

Managed correspondence and communications ensuring timely responses on behalf of senior executives. Performed other administrative duties as assigned such as information tracking.

HARLANDCLARKE – DECATUR, GA

Project Administrator – Sales Resource Center (SRC) September 2007 – February 2010

Designed and produced flashcard, custom presentations/slide shows using PowerPoint, newsletters, brochures, and used Adobe Photoshop to scan art works for account executives.

Used Adobe InDesign to produce standard production templates for new products and formatted reports.

Responsible for editing/maintenance of Excel Database, mass mailings and mail merges of documents using Microsoft Word.

Worked directly with the vice president of HarlandClarke’s marketing team and the sales resource center (SRC) and Branch Fulfillment Center (BFC) site managers.

Provided support for HarlandClarke’s global sales force team. Worked directly with account managers and client support specialist to expedite production and tracking of projects assigned.

Prioritized, maintained and executed the workflow of the SRC. Performed and assisted with special projects and initiatives as assigned.

TRC STAFFING – MAKING PROJECTS WORK, INC. – DELTA DASH/ATLANT AIRPORT, GA

Construction Administrative Assistant August 2006 – May 2007

Used Microsoft Word and Excel to produce tracking logs, created reimbursement binders and master key files.

Compiled and filed As-Built Architectural Drawings, Construction Request for Information (RFI’s) and bid package documents. Handled invoices and contractor applications for payments.

Prepared, reviewed and wrote Submittals, reviewed and filed purchase orders, and change orders and soft filed logs in project management database and various permits for projects.

Replaced architectural drawings with updated corrections to form conform pages.

Maintained internal and external correspondences with project directors and contractors to facilitate effective communication and transfer of information.

Directed administrative and project support efforts, and oversaw a wide range of administrative functions in support of all directors and information management processes.

Screened directors and regional managers’ phone calls and incoming emails on outlook, prioritized urgent messages by flagging with red to bring to their attention and soft filed the emails.

Created folder/file management system where soft filed email communications between project managing team and contractors’ stored for cross-references to avoid miscommunication.

GEORGIA PERIMETER COLLEGE – CLARKTSON, GA

Student Assistant – Office of Student Life/Financial Aid June 2004 – July 2006

Performed administrative and secretarial support functions for the Director of Student Life.

Scheduled and coordinated appointments and made arrangements for meetings and conferences.

Coordinated support for special events such as New Student Orientation, Open House, Registration and Student Government Elections. Prepared and edited PowerPoint Presentations.

Prepared routine letters for the office of financial aids to include financial aid award letters, federal loan offer letters, federal work-study letters, and financial aid satisfactory academic progress notice.

Established and maintained official financial aid documents and records in appropriate files to ensure organization of materials.

Maintained appropriate inventory of forms, stationaries and pertinent information for financial aid office. Handled department purchasing, procurement and maintained office supplies.

EDUCATION

Clayton State University – Morrow, GA Conferred May 2013

Bachelor of Business Administration in Management, with a Minor in Marketing

EXPERTISE

Business and Data Analysis

Project Management

Systems Administration

SharePoint, MS Projects

Office Procedures, SOPs

Microsoft Word, Excel, PowerPoint

Adobe InDesign, Leadership

Adobe Photoshop

Microsoft Publisher

Outlook, Office 365

Windows XP, Vista, 2010, 2012

SQL, Data Entry

IBM SPSS, Data Mining

Lotus Notes

QuickBooks

Documentation, Memos

Office Equipment (copier, fax, Phone, Scanner, laminator)

Executive Support (C-Level)

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