Executive Assistant

Jill Stupp

**** ******** *****, ***** *******, TX 75054 C: 214-***-**** **********@*******.***

SUMMARY

Resourceful Executive Assistant adept at scheduling meetings, coordinating travel, and supporting daily operational and administrative functions. Self-motivated with a solid work ethic and skilled at multi-tasking and maintaining a strong attention to detail. Highly competent professional who can be trusted with even the most confidential projects.

HIGHLIGHTS

Scheduling and Coordinating Meetings

Managing Calendars and Travel

Planning Corporate Events and Meetings

Managing Files, Records and Documents

Preparing Correspondence and Reports

Performing Accounting Functions

Handling Vendor Management

Developing Presentation

EXPERIENCE

Executive Assistant 05/2015 to 01/2017

Ditech Financial LLC Irving, TX

Maintained and coordinated Senior Vice President’s busy schedule of meetings and appointments without conflicts.

Managed complex and frequently changing travel arrangements and coordinated pre-planning of trips.

Created travel expense reports and reimbursements.

Screened and received incoming calls, taking messages and routing correspondence.

Conducted research to prepare and gather materials, agendas and decks for all executive-level meetings.

Maintained and organized the files and records and ready to be utilized when needed.

Assisted with team building, initiatives and overall support for maintenance of organizational culture and employee morale.

Distributed company-wide announcement, booked conference rooms, requested system/building access and coordinated catering for monthly staff development forum.

Located and attached appropriate files to incoming correspondence requiring replies.

Handled and processed invoices to accounting system to ensure payment made punctually.

Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.

Coordinated and organized large scale company events, creating invitations and promotional materials, booking venues and selecting appropriate menus and entertainment.

Maintained office supplies inventory, anticipated needed supplies, placed orders and verified receipt of supply.

Executive Assistant 02/2009 to 05/2015

Dalton Medical Corporation Carrollton, TX

Maintained President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Screened incoming calls and determined nature of call. Taking messages and maintaining contact lists, and if possible responding to caller directly based on knowledge of president’s preferences, priorities and availability.

Coordinated with other departments as necessary for preparation of specific engagements and maintained and tracked detailed priority list of projects.

Greeted visitors, reviewing correspondence, answering questions and meeting requests directed to the executive.

Managed the day-to-day operations of the office.

Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Conserved executive's time by reading, researching, and routing correspondence; collecting and analyzing information.

Maintained customer’s confidence and protects operations by keeping information confidential.

Generated sales orders and provided quality customer service to house accounts and customers of sales department.

Advised key executives make consistent decisions and serving as liaison between departments and President.

Managed projects and conducted research; preparing reports by collecting and analyzing information.

Completed projects by assigning work to clerical staff and following up on results.

Contributed to team effort by accomplishing related results as needed.

Administrative Assistant 06/2007 to 12/2008

Unicorn Merchandise International Corporation Dallas, TX

Answered telephone inquiries from customers, greeted visitors and assisted other staff in the organization with their inquiries.

Coordinated preparation of reports, analyzing data, and identifying solutions.

Prepared and modified documents including correspondence, reports, drafts, and memos.

Provided secretarial and administrative support to management and other staff including mailing, faxing and copying.

Sorted incoming mail, faxes, and courier deliveries to the appropriate staff member.

Filed documents according to the established procedures.

Updated and ensured the accuracy of the organization's databases.

Established, developed, maintained and updated filing system for the management. Retrieved information from files when needed.

Drafted written responses or replied by phone or e-mail when necessary. Responded to regularly occurring requests for information.

Worked independently and within a team on special nonrecurring and ongoing projects including planning and coordinating multiple presentations, and creating brochures.

English Teacher 06/2005 to 05/2007

On the Mark English Learning Center Taiwan, Asia

Spanish Teacher 07/2002 to 05/2005

Adamson High School, Dallas Independent School District Dallas, TX

Student Teacher 08/2001 to 06/2002

Tafolla Middle School, San Antonio Independent School District San Antonio, TX

Secretary 08/1999 to 05/2002

Library of University of Texas, San Antonio, TX San Antonio, TX

Education

2002 University of Texas at San Antonio - San Antonio, TX

B.A. Art, Spanish

1999 St. John’s College Junior College - Belize, Central America

A.A., Economics and History

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