Project Administration, Contracts Administration, Document Control, Pr
Resume:
CAREER OBJECTIVE
A professional with an extensive background in Project administration in environments such as Construction/Oil and Gas/Energy/Engineering/Power Transmission industries seeks to obtain a position as a Project Administrator.
HIGHLIGHTS OF QUALIFICATIONS
Knowledge of various industries
Strong verbal and written communication skills
Strong organizational skills and demonstrated experience in managing multiple projects at the same time
Extensive Project and Contracts Administration experience
Data and Document Management (Project drives, SAP, SharePoint etc.)
Work independently with minimal supervision in a team environment
Strong attention to detail and analytical skills
Advanced computer skills: Windows, Word, Excel, Power Point, Microsoft Outlook, Access, Visio, SAP, Primavera, Share Point, Maestro and AutoCad
PROFESSIONAL EXPERIENCE
2015 Oct – 2016 Sept – Contracts Administrator – “Thermal Systems KWC” – Industrial Division
Receive signed contracts and review contract deliverables and compliance obligations
Review existing contracts and agreements to ensure compliance is maintained
Assist the project teams in project related activities
Coordinate and participate in project related meetings and drafts meeting minutes and agendas
Review and track documentation regulatory documents and internal documents
Upload and maintain documents in tracking databases in a timely manner
Review the Prime contract and outline any compliance requirements that impact subcontractors
Issue and manage Purchase orders
Advice Project Managers and Project Management Team of contractual obligations as outlined in the contract
Administer contract changes, change requests, change notices and change orders
Maintain transmittal Log/Document Control register outlining scope of work, price, schedule and notice of delay
Ensure that all invoicing meets contract requirements for submission and deadlines
Maintain correspondence records, change requests, back charges, and amendments to the contract and notices
Monitor and track account receivable, track cost controls
Monitor project compliance, deliverables, accounts receivables and account payables vs. project budget
Ensuring all contract documents are signed off by the appropriate people and documented in the system
Create and maintain all supporting project and contract documentation/ keep track of monthly reports/insurance certificates/WCB
Assist the Project Team Lead in monitoring and updating projects/contracts forecasts at a divisional level
Attend project meetings such as start-ups, contract schedule, project breakdown and turnover meetings
Open and close out the projects
Working closely with Project Managers, Estimators, Site superintendents, Procurement
2014 Feb – 2015 Sept - Contracts Administrator - “SIEMENS” Canada Ltd - Energy Management, Transmission Solutions, AB
Prepare contracts for execution
Administer contracts to ensure contractual compliance
Claim management and negotiations
Maintain accurate and up to date Logs in SAP and Project Drives
Issue and manage Purchase orders
Prepare materials in both electronic and hard copy format for RFI/RFQ/RFP submissions
Communicate with vendors/suppliers and contractors
Attend internal and external meetings as required and prepare detailed and accurately written minutes and distribute to the attendees and others
Prepare and process Change Orders and amendments for approval and signature
Ensure that all approved and signed changes are correctly transmitted to Procurement in order that the PO is updated.
Assist Commercial division with Cost Controls
Assist in preparing correspondence by project team as required
Create and maintain all supporting project and contract documentation/ keep track of monthly reports/insurance certificates
Assist in close out of the project
Working closely with Project Management, Procurement, Document Controllers and Contracts Team
2012 Oct – 2014 Jan - Contracts Administrator - “Total Control Solutions Group” (Oil and Gas service Company) Airdrie, AB
Developed new contracts and amended existing contracts
Negotiated contracts terms and conditions and rates with customers
Evaluated and compile contract documents
Administered resulting contracts with minimal supervision, ensuring that all requirements are performed in accordance with all contractual, company, and government requirements
Coordinated and negotiated modifications to contracts as required
Invoices, petty cash reconciliation, reports, purchase orders
Visio and AutoCad drawings.
2010 – 2012 Seneca College Toronto, Canada
Business Administration Diploma Program
2004-2009 - MV-BUSERVICE-GRUP Ltd Iasi, Romania
Civil Lawyer
Successfully performed civil legal functions
Efficiently provided legal advice to various customers on the phone and face-to-face, drafted contracts and legal documents
Participated in transactional negotiations
Provided commercial input to business processes and commercial transactions
Proactively identified and managed areas of legal risk
Prepared affidavits of documents and contracts and maintained document files and case correspondence
Represented customers in Courts and Tribunals in Civil cases
2000-2004 - OMTEK SA Iasi, Romania
Legal –Assistant
Prepared and typed legal correspondence and documents, contracts
Maintained files, prepared timesheets
Provided excellent customer service to the clients
Arranged meetings, took minutes of meetings
Monitored the incoming and outgoing documents and correspondence
1995-1997– Military Court Iasi, Romania
Archivist
Appraised, edited and directed safe keeping of permanent records and files. Participated in research activities based on archival materials.
EDUCATION AND TRAINING
Numerous trainings and Certifications within “SIEMENS” Company Calgary, office
April 2012 - Seneca College Toronto, Canada
Business Administration Diploma Program
2012 – Heart to Heart First Aid CPR Services Toronto, Canada
CPR/Emergency First Aid Certificate
2008 - French Alliance Iasi, Romania
French Language Certificate
1997-2002 – (ULIM- International University in Moldova) Chisinau, Moldova
Bachelor`s Degree in Law
REFERENCES AVAILABLE UPON REQUEST
TATIANAs references:
Gabriela Stephens – Suncor Energy, Project Lead
*********@******.***
Irfan Elahi – Project Manager, Siemens Canada
*****.*****@******.***
Vanessa Young – Thermal Systems, Project Lead – supervisor
Contact this candidate