Administrative Assistant Office

JANE MARY BAXTER

North Palm Beach, FL *****. Cell: 561-***-****/Email:**********@*****.***

Administrative Assistant, offering 10+ years’ experience collaborating with executives, management and vendors in multiple industries, specializing in providing office support and excellent client services.

SKILLS AND ABILITIES

Excellent verbal & written communication skills

Adept in Microsoft Office

Ability to maintain confidentiality

Able to effectively prioritize work on a daily basis

Organized & detail oriented

Punctual, dependable & reliable

Capable to work independently or as team player

Experienced scheduler

Calm under pressure

PROFESSIONAL EXPERIENCE

Express Employment Staffing Agency/HMY Yacht Sales, Inc. Palm Beach Gardens, FL 2015 - 2016

Receptionist/Office Assistant

Greeted clients, answered high volume sales calls and delegated to staff of 13

Responsible for sending out Daily Reports to 7 HMY office locations

Set up and handled incoming mail and office filing systems

Scheduled monthly duty calendars for 2 locations for 11 brokers

Entered boat listings into a MLS system

MP Design & Architecture, Palm Beach, FL 2013 - 2015

Administrative Assistant to President

Greeted clients, scheduled appointments & supported staff of 9

Managed the accurate and timely processing of Accounts Payable/Receivable

Posted revenues by verifying & entered transactions in QuickBooks

Prepared reports, processed check requests & daily bank deposits

Processed payroll for staff of 13 & paid online Federal weekly & quarterly payroll taxes

Health Council of S.E. Florida, Palm Beach Gardens, FL 2013 - 2013

Receptionist/Office Assistant - Staffing Agency-Temp Position

Greeted visitors and directed phone inquiries for staff of 9

Assisted with special projects & mailings

Photocopied billing invoices & date stamped for mailing

Prepared source data for computer entry by collecting and sorting information

Supervisor of Elections, West Palm Beach, FL 2012 - 2012

Election Worker-Staffing Agency-Temp Position

Collaborated to hand copy and duplicate approximately 30,000 ballots

Assisted with Quality Control process

Validated ballot count for Tabulation

Successfully completed assignment goals while scrutinized by Public and Media

Caregiver, Florida, Ireland, England 2008 - 2012

Caregiver to Parent

Talented Live-in caregiver with excellent household management skills

Prepared all meals and maintained healthy surroundings in the home

Experienced appointment setter

Provided transport to and from all appointments

FAU Honors College, Jupiter, FL 2006 - 2008

Administrative Assistant to the Director

Greeted visitors, handled phone and e-mail inquiries, supported staff of 6

Supervised work hours and hiring paperwork for student assistants

Scheduled campus visits, tours, and managed use of 3 state vehicles

Ordered supplies and maintained inventory control system within budget

EDUCATION: BA Degree - Business Management, Minor: International Business, Northwood University

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