Management Front Desk

PRIYA KAMBLI

Address: Kannamwar Nagar *

Building no 112/3244

Vikhroli East

Mumbai – 400 083

E-mail:*****.********@*****.***

Personal Profile

Name: Priya Rajesh Kambli

Date of Birth: 22nd October 1970

Languages Known: English, Hindi, and Marathi.

Contact no’s: 828-***-****/889-***-****

Summary of Skills and Experience

5 years of experience in the area Front desk cum Admin Functions, 15 years in administration & Facility Management.

Well versed in managing and up keeping the infrastructure through proper planning and optimum utilization of resources.

Resourceful at providing critical support to all process to ensure integrated and seamless services delivery to end.

Excellent interpersonal, communication and organizational skills with proven abilities in team management and planning.

Career History

Overall Experience Liasioning with Government agencies * Asset Management * Housekeeping * Security * Office Management & Complete Facility Management * IT & Communication infrastructure Management * Vendor Management * Managing Travel arrangements * Managing & controlling multiple locations * Overseeing renovation work, repair and maintenance of infrastructure * Exposure to Budgeting & Cost Management. Knowledge of HR/Statutory compliance.

Worked for Astonfield Renewables Pvt Ltd.

Designation – Assistant ManagerAdmin cum Travel Management.

Escon Elevators Pvt. Ltd From 1st November 2010 till October 2014.

Designation – Assistant Manager – Admin

Job Profile:

Admin Management at the Head Office/Factory in Mahape.

To manage the security services of the building. Controlling of gates and entry of vehicles, workers, visitors etc.

To effectively utilize electricity and use measures to reduce cost of the same.

To coordinate with the pest control agencies and organize to provide better services like fogging, rodent treatment etc to the occupiers for maintaining the building as Pest Free.

To inspect premises for safety & loss prevention to maintain building accident free.

AMC's for all utility services.

Preparing MIS Reports & monthly planning

Stationery, company assets & Inventory Control Management

Maintaining Leave Record, Employees medical insurance & company vehicle insurance.

Post sales responsibilities like preparing Quotations, Agreements, PWD permission.

Co-ordination with Sales Managers, Clients & various departments like accounts, planning, erection, installation, production, R&D and dispatch.

Co-ordinate with Sales and Marketing team to collate and prepare MIS reports.

Payment Follow ups & Petty Cash.

Checking & replying all e-mails, inward/outwards couriers etc.

Ensure Rest room facilities & first aid kits are replenished at regular intervals.

Worked with Jhaveri Bros. & Co.Pvt.Ltd. From 1st June 2009 till 31st Oct 2010.

Designation – Store Manager

Job Profile:

Facility Management.

Supervision of Front desk, Security, Counter sales staff, packing department, Housekeeping staff and cleanliness of the Show room.

Evaluation and up gradation of service and infrastructure on a need basis.

Maintain & issuance of office and printing stationery like visiting cards, letter heads, envelopes, packing material etc.

Handle cash counter.

Checking for renewal and termination of Annual Maintenance Contracts.

Call for quotes to get better rates for finalizing AMC’s.

Provide monthly reports, processing bills payable/receivable to accounts and follow ups for payments.

Stock & Inventory Control Management

Maintaining Payroll and Leave Record

Looking after admin and HR (recruitment) Operations

Domestic Air, Train & Hotel bookings.

Preparation of quotation with the help of sales person.

Maintain the records of Purchase Order & Sales Quotation.

Execution of order & payment follow ups.

Maintaining Inventory of all inward/outward stock of the showroom.

Checking & replying all e-mails, inward/outwards couriers etc.

Ensure first aid kit is replenished at regular intervals.

Worked with WNS Global Services from 7th February 2006 till 31st Jan 2009.

Designation – Joined as Sr Executive Facilities Promoted to Asst.Manager Facility

Job Profile:

Facility Management.

Supervision of Front desk & office boys, Mail room, Housekeeping and cleanliness of the floor.

Efficient functioning of conference and meeting room booking.

Handling company guest house bookings, service contracts, maintenance, reports, AMC’s for equipments etc.

Looking out for more apartments/guest houses and freezing on the same to save hotel cost.

Coordinating with broker/owner and staff for company lease apartment.

Obtain feedback on regular basis about guest house usage from end users.

Evaluation and up gradation of service and infrastructure on a need basis.

Maintain & issuance of office and printing stationery like visiting cards, letter heads, envelopes etc.

Checking for renewal and termination of Annual Maintenance Contracts.

Call for quotes to get better rates for finalizing AMC’s.

Provide monthly MIS on various activities to develop capability for anticipating requirements.

Coordinating with Doctors and nurses for medical room facilities to provide maximum benefits for all employees. Maintenance of the medical room.

Ensure first aid kit is replenished at regular intervals.

Mobile handsets with connection to new joiners.

Worked with Rave technologies Pvt Ltd from 2nd May 2005 till 31st Jan 2006.

Designation – Executive Administration.

Job Profile:

Facility Management

Office Property Infrastructure & Maintenance

To assist new/transfer employees with office facilities like workstation, stationery, card, voice & data connection etc.

Update checklist for proper functioning of air-conditioning, electrical gadgets, tea/coffee vending machines, water coolers, photocopiers, shredders etc.

Front office management without deviation from staff members, visitors and vendors.

Issue of access cards for consultants, contract employees etc.

Petty cash.

Interface with premises service providers on regular basis (Housekeeping, pantry, front desk, IT helpdesk, voice helpdesk, Central Admin etc.)

Co-ordination for orders and deliveries of printed stationery

Sustain a preventive system of checking all business center facilities on a daily basis which includes the technicians, security, housekeeping, pantry etc.

Provide throughput for cost analysis to evaluate services rendered to end users.

Set up a budget tracking mechanism to track expenses on a monthly basis.

Develop a proper maintenance checklist of office equipment, furniture/fixtures etc. and maintenance downtime.

Vendor Evaluation for Annual Maintenance/Service Utility Contracts

Domestic Travel arrangements, hotel, car bookings.

Monthly Payment Projections & Priority Payments

Event Management & Employee Welfare Schemes

Stock & Inventory Control Management

Bills Payable/Receivable

Annual Maintenance/Service Utility Contracts

Purchases & Vendor Management

Cost Control Measures

Worked with Kale Consultants Ltd from 1st April 1999 till 31st April 2005.

Designation - Assistant Executive Administration.

Job Profile:

Responsible for Event Management and general administration.

Maintain a tracker for company apartments/guest house.

Maintain staffs leave record. Update the file and give to HR.

Handling petty cash, marinating the cash book and settlement of cash vouchers with accounts.

Interface with premises service providers on regular basis (Housekeeping, pantry, front desk, IT helpdesk, voice helpdesk, Central Admin etc.)

Preparing a statement of bills and forwarding the same to accounts with budget codes for clearance.

Sending individual mobile bills to accounts for deduction of the excess (non eligible) amount from the salary.

To ensure tea/coffee, biscuits & snacks is served for conferences & meetings as per their requirements.

Front desk Management.

Update headcount & workstation database at regular intervals.

Updating resources directory like address, telephone and other contacts to facilitate easy interaction with staff across all locations.

Call for quotes to get better rates for finalizing AMC’s.

Preparing MIS reports

Supervision of security

Vendor Management

Infrastructure & Maintenance.

Academic Qualification

Graduate ( BA )

Professional Qualification

Operating System : MS DOS> MS Windows.

Software/packages: MS Office

Hobbies & Interests

Reading Newspaper

Interacting with people

Internet surfing

Cooking

Strength

Ability to carry responsibility, adaptability to working environment, getting along well with internal as well as external team, clients & vendors. Determined

Job Objective

Personal & professional growth while contributing towards self and organization goals.

Seeking assignment in the area of Facility Management and hospitality, catering/house keeping with front line organization.

Date: 01/02/2017 Signature: Priya Kambli

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