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Executive Assistant Administrative

Location:
Chicago, Illinois, United States
Salary:
40,000
Posted:
January 31, 2017

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OBJECTIVE

TO CONTRIBUTE OVER TWENTY THREE YEARS EXPERIENCE IN THE FIELD OF BUSINESS ADMINISTRATION THAT PROVIDES OPPORTUNITY FOR PROFESSIONAL ADVANCEMENT AS WELL AS SELF-ENRICHMENT.

EDUCATION

THORTON COMMUNITY COLLEGE 1988 UNIVERSITY OF ILLINOIS 1985

EXPERIENCE

EXECUTIVE ASSISTANT FEBRUARY 2003 – JULY 2016

ALPHA KAPPA ALPHA EDUCATIONAL ADVANCEMENT FOUNDATION, INC. CHICAGO, IL

-Directed and maintained the administrative functions of the foundation.

-Supervised the Executive Director on current internal and external matters requiring executive consideration.

-Provided leadership/support to all administrative facets of the foundation.

-Managed Executive Director in meeting planning, material development and dissemination.

-Worked cooperatively with the Executive Director to develop and design newsletters, brochures and special reports. .

-Composed correspondence from notes, discussions and policies and procedures.

-Evaluated/ prioritized / disseminated all incoming communications.

-Responsible for maintaining all vendor contracts.

-Served as purchasing agent maintaining the foundation’s inventory and equipment.

-Developed and designed all constituent materials.

-Attended and provided administrative services at Board and Committee Meetings internationally.

EXECUTIVE COORDINATOR 2001–2002 HEARTLAND ALLIANCE CHICAGO, IL

-Facilitated purchase orders to Accounting Supervisors.

-Acted as signatory resolution representative.

-Submitted applicable references for tax exempt letters and corporate files.

-Regulated employee attendance.

-Allocated case management database reports.

-Acquired/transcribed minutes.

-Prepared memos/typed correspondence.

-Arranged/routed tax related materials to audit correspondents.

-Expedited materials via couriers.

ADMINISTRATIVE ASSISTANT/RECEPTIONIST 1998- 2001 BARNES RICHARDSON AND COLBURN CHICAGO, IL

-Responsible for opening the office.

-Conferred with attorneys regarding projects/processing/photocopying/faxing/emailing of correspondence and file maintenance.

-Answered multiple line switchboard/greeted guests/managed daily documents.

-Planned travel arrangements.

-Proof read and cross referenced billing and ran phone call account reports.

ADMINISTRATIVE ASSISTANT/RECEPTIONIST 1994-1998 LANIER WORLDWIDE CHICAGO, IL

-Acted as front office liaison for sales representatives and management.

-Maintained appointment book and equipment materials.

RESEARCHER 1991-1994 IBM OAKBROOK, IL

-Acknowledged inquiries concerning warranty and maintenance status of client contracts.

-Conducted monthly drop billing reports.

-Structured per billing reports and invoices in addition to verification of contractual agreements.

MARKET RESEARCHER 1988-1991 CONWAY MILLIKEN AND ASSOCIATES CHICAGO, IL

-Viewed advertisements to formulate marketing data.

-Coded questionnaires.

-Separated gathered information to form tabulations.

-Organized functions for company.

RECEPTIONIST / MARKET RESEARCHER 1985-1988 CRC DATATAB CHICAGO, IL

-A sequential analysis of gathered information was recorded and set as codes.

-Codes were then tabulated to form statistical figures for input, editing and output of data.

-Promoted to Supervisor.

COMPUTER EXPERIENCE

Windows: Microsoft Word/Excel/Publisher/ Adobe/Blackbaud/Raiser’s Edge/Outlook



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