Somar Leal

Home # 850-***-****

Email Address: acyjvw@r.postjobfree.com

Skills:

. Office Management / Executive & Project Administration / Human Resources

/ Accounts Payable / Accounts Receivable / Payroll / Executive

Expense Accounts & Reporting / Travel Coordination & Planning

. Proficient in MS Office / Excel / Word / Power Point / Adobe / Outlook /

Oracle / Peachtree / JD Edwards

. Timesheet (internal/external) Entry / Union Payroll and Contracts

Work History:

Escambia County Area Transit - ECAT, Pensacola, FL (April, 2016 - Present)

Office Manager

HR DEPARTMENT

. Coordinates all aspects of FMLA (maintaining hours used, acceptance,

denials, update letters, etc.)

. Rate Increases (maintaining each employee's dates of hire or ASE

testing to determine rate increase)

. Submitting and maintaining leave of absence when employee goes on

leave.

. Assisting w/ the union grievance process as needed.

. New hire paperwork for new employees, background checks, I9

submission.

. Filing of all personnel and medical files with HIPPA compliance.

. Submitting job requisitions for ad posting of new jobs.

. Ensuring Company's performance review process is complete for each

department including my own.

. Implements and assists each department with employee discipline and

terminations in accordance with EEO law. Liaison with Corp HR.

. Coordinates employee benefits, as well as ensuring benefit changes are

processed in a timely and accurate manner during open enrollment.

. Coordinates employee vacation, sick and holiday leave balances, as

well as ensuring that changes are processed in a timely and accurate

fashion.

. Confirms and submits monthly, our Towers Watson; the internal benefit

payments.

. Liaison for all IT and phone issues. Verizon account; ordering for new

employees, submitting for upgrades.

. Ensures front reception area and payroll administrator are properly

staffed during set hours. Including supervision and coverage during

absences.

. All aspects of ordering and maintaining office supply inventory bi

weekly.

. Maintains the schedule for conference room meetings and sends out

notices for events.

. Assists GM, Finance Manager, Maintenance, Marketing and Operations

Manager's with all related needs.

ACCOUNTING DEPARTMENT

. Reconciles ticket sales daily for administration and customer services

then submits to the county.

A. Closes out the month with additional documentation to the county.

B. Reconciles petty cash monthly.

. Per Diem Submissions Weekly.

. AR Accounting *Invoicing for all advertising, county vehicle

preventative maintenance and county juror through Peachtree.

A. Updating, maintaining advertising contracts in order to invoice.

Daily/Weekly/Monthly

. AP Accounting *Receives all money for advertising through Peachtree,

then submits to the County. Daily/Weekly/Monthly

. Ordering bulk bus tickets through Genfare for selling.

PAYROLL DEPARTMENT

. Ensures payroll submission is timely and accurate with supporting

documents.

A. Manually add in disbursements as needed. (Reimbursements, missing

time, vacation payout, etc.)

B. Create manual checks when hours/money are owed to employee and over

$100.

. Wage Statement's when requested by the Safety Manager for employees

going on workman's comp.

Guardian Interlock, Milton, FL (January, 2015 - April, 2016)

Florida State Office Administrator (Office Management)

. Oversee 15 technicians, 32 contractors, and 3 office staff in the state

of Florida.

. Conduct bi-weekly team meetings via conference call with technicians

and State Director.

. Compile weekly lists of non-compliant clients whom haven't reported to

us for the states DHSMV.

. Work closely with DHSMV supervisors for the IID program to assist with

client's information, and updates on regulations.

. Handle all escalated complaints from the call center and confer with

the State Director on major decisions.

. Submit client's violation data to the DHSMV by using internal data

utility software.

. Maintain all Florida State information guides for the call center,

technicians and contractor staff.

. Assist State Director in all administrative needs (i.e. credit card

authorizations, ordering supplies, answering client issue emails, etc.)

. Submit credits and voids due to overpayment or customer service

matters.

. Confidentially maintain all personnel files for Florida employees and

contractors.

Escambia County Healthy Start Coalition, Pensacola, FL (July, 2014 -

January, 2015)

Executive Assistant to the Executive Director - Temporary Assignment

. Conserves executive's time by reading, researching, and routing

correspondence; drafting letters and documents.

. Maintain executive's calendar by planning and scheduling meetings,

conferences, teleconferences, and travel.

. Work closely with the executive director to keep informed of upcoming

work and personal commitments and responsibilities, following up

appropriately.

. Complete critical aspects of contract deliverables, including

drafting acknowledgement letters, and other tasks that facilitate the

Executive Director's ability to effectively lead the company.

. Prioritize conflicting needs; handle matters expeditiously,

proactively, and followed through on projects to successful completion,

often with deadline pressures.

. Adhere to compliance with applicable rules and regulations set in

bylaws regarding general coalition, board, and committee matters,

including advance distribution of materials before meetings in

electronic/paper format.

. Created the office procedure manual that is now being executed by the

Executive Director.

. Manage the day-to-day operations of the office.

. Produce information by maintaining manuals, and policy & procedure

documents.

. Complete projects by assigning work to volunteers or interns and

following up on results.

. Prepared reports and financial documents for processing by accounting

and audit staff

. Maintain office supplies inventory; placing and expediting orders for

supplies; verifying receipt of supplies.

. Utilize personal vehicle, to attend committee meetings, run errands,

and other duties related to job performance.

MidAmerican Energy, Oskaloosa, IA (September, 2013 - June, 2014)

Customer Office Coordinator

. Taking customer payments through INOVAH and balancing with 100%

accuracy

. Thoroughly research customer's accounts to determine appropriate

Payment Arrangements when needed.

. Perform internal credit checks through the CSS system to determine

customer's eligibility for new services.

. Conduct interviews to customer inquiries regarding billing, past-due,

connects, and disconnects of gas and electric services

. Communicate with field personnel on scheduling gas, electric service

and meter reading visits to residential and commercial locations,

including stopping service termination.

. Assist in the daily maintenance of the customer information systems

. Committee member for the COAT team (Customer Office Administration

Team). Discussing policy/procedure changes.

. Committee member for the Safety Team. Discussing safety topics for the

customer offices and possible updates or changes.

Musco Sports Lighting, LLC, Oskaloosa, IA (August, 2010 - September, 2013)

Logistics Coordinator for Field Services

. Create a monthly budget report for the field technicians meals with

excel with data from the Wells Fargo database reports.

. Reconcile monthly expense statements through Wells Fargo's website for

45 technicians.

. Send a labor report to payroll weekly (indicating what non-exempt

employees worked for Field Services)

. Update and maintain, through excel the field technician's confidential

information for group contact and HR purposes.

. Order apparel through intercompany catalog, for new hired technicians

and for seasonal catalog updates.

. Work daily in the intercompany database to ensure customer location

and project information including surveys, pictures, layouts, light

levels, etc.

. Create and send out department wide, the daily and weekly, event

information for mobile lighting projects.

. Arrange travel (i.e. Flight, Hotel, and Rental Car) for 45 technicians

through an internet based travel website program.

. Update and maintain the equipment and truck schedule through excel

while also incorporating events from the sales departments event

schedule, sent out weekly.

. Update addresses and locations in Map Point through excel for all

technicians project locations - 2 times weekly

. Work heavily in Adobe Acrobat 9, converting, combining, and editing

documents for the group and technicians.

Anadarko Petroleum Corporation, The Woodlands, TX (March, 2010 - July,

2010)

Covering Senior Executive Assistant to the Corporate Controller (4mn

Maternity Contract Assignment)

. Perform daily maintenance of Executive Controller's email inbox and

calendar.

. Compiling, drafting and updating meeting agendas, while printing any

necessary literature for attendees.

. Set-up and organization of meetings.

. Compiling information while creating/updating CAO organization

charts.(special project while on assignment)

. Coding and submitting of payables for company Controller.

. Retrieving signatures for payment requests.

. Set-up of Controller's travel arrangements, as necessary, through in-

house travel agency.

. Compiling, creating and editing of Controller's weekly status report

for the CAO's weekly status updates.

Cameron formerly known as NATCO Group Inc., Houston, TX (November, 2007 -

February, 2010)

Project Management Coordinator for the Projects Team

. Coordinate national and international travel arrangements effectively

utilizing firm/area travel agent.

. Advanced skills in Excel and Power Point Presentation.

. Proficient in scheduling and arrangement of Web Conferencing and Online

Meetings. (Coach others in instruction of all Web Conferencing and

Online Meetings)

. Creating/Maintaining incoming and outgoing project documentation

reports/logs.

. Creating Requisitions and Change Orders in Oracle for the supply chain

department to obtain project materials.

. Compiling/drafting meeting agendas along with set up of meeting rooms

and attendance while documenting all aspects of the meeting

(Computer/Tablet).

. Correcting and entering customer's redlining markups into

documents/datasheets.

. Compiling data for engineering change orders.

. Managing all aspects of Letter's of Credit (LOC).

. Highly involved with the procurement, scheduling and management

functions on all projects.

. Maintained constant contact with clients on overdue documentation.

. Receiving and transmitting documentation to and from vendors and

clients.

. Prepared Expense Reports with extensive currency rate exchange data.

. Back-up and assist the department administrator with month-end

management meetings set-up, supply ordering and timesheet/project

billing entry into Oracle.

Universal Ensco, Inc., Houston, TX (January, 2000 - November, 2007)

Executive Administrative Assistant to VP of Engineering /Project

Accountant:

. Invoiced all projects including overtime rates when needed. (200-250).

. Collection/receivable reporting.

. Preparation, coding and approval of department payables.

. Prepare employee expense reports on/off site. (took on VP's expenses

and reporting)

. Creating/maintaining the job number assignments. Project inventory &

cost coding.

. Document Preparation Management: Format and edit letters, reports, and

all other correspondence of highly confidential matter from draft stage

to client-ready work.

. Financial Reporting for the Senior VP of engineering. (Gross margin and

ager review)

. Ensured technical business documents are thoroughly reviewed and

approved by executive.

. Personnel records management.

. Distribution of Payroll and Expense checks.

. Updated and maintained all License and Memberships.

. Held the Vice Presidents Absentia Signature Authority for Minor

Documentation.

. Conference Room Scheduling and attendance for meeting minutes.

. Purchasing agent for computer equipment, furnishings, and supplies.

. Maintained departmental listings for core/vacation hours.

. Timesheet entering and gathering for internal and external employees.

20+

. Compiled/maintained information for the Office Procedure Manual.

. Coordinated company holiday, anniversary, and retirement parties for

the engineering department; designed power point presentations and

speeches.

Education

High School Graduate 1995 Deer Park High School -

Houston, Texas

College - My experience is commensurate with a college degree in

administration and accounting.[pic]

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