Somar Leal
Home # 850-***-****
Email Address: acyjvw@r.postjobfree.com
Skills:
. Office Management / Executive & Project Administration / Human Resources
/ Accounts Payable / Accounts Receivable / Payroll / Executive
Expense Accounts & Reporting / Travel Coordination & Planning
. Proficient in MS Office / Excel / Word / Power Point / Adobe / Outlook /
Oracle / Peachtree / JD Edwards
. Timesheet (internal/external) Entry / Union Payroll and Contracts
Work History:
Escambia County Area Transit - ECAT, Pensacola, FL (April, 2016 - Present)
Office Manager
HR DEPARTMENT
. Coordinates all aspects of FMLA (maintaining hours used, acceptance,
denials, update letters, etc.)
. Rate Increases (maintaining each employee's dates of hire or ASE
testing to determine rate increase)
. Submitting and maintaining leave of absence when employee goes on
leave.
. Assisting w/ the union grievance process as needed.
. New hire paperwork for new employees, background checks, I9
submission.
. Filing of all personnel and medical files with HIPPA compliance.
. Submitting job requisitions for ad posting of new jobs.
. Ensuring Company's performance review process is complete for each
department including my own.
. Implements and assists each department with employee discipline and
terminations in accordance with EEO law. Liaison with Corp HR.
. Coordinates employee benefits, as well as ensuring benefit changes are
processed in a timely and accurate manner during open enrollment.
. Coordinates employee vacation, sick and holiday leave balances, as
well as ensuring that changes are processed in a timely and accurate
fashion.
. Confirms and submits monthly, our Towers Watson; the internal benefit
payments.
. Liaison for all IT and phone issues. Verizon account; ordering for new
employees, submitting for upgrades.
. Ensures front reception area and payroll administrator are properly
staffed during set hours. Including supervision and coverage during
absences.
. All aspects of ordering and maintaining office supply inventory bi
weekly.
. Maintains the schedule for conference room meetings and sends out
notices for events.
. Assists GM, Finance Manager, Maintenance, Marketing and Operations
Manager's with all related needs.
ACCOUNTING DEPARTMENT
. Reconciles ticket sales daily for administration and customer services
then submits to the county.
A. Closes out the month with additional documentation to the county.
B. Reconciles petty cash monthly.
. Per Diem Submissions Weekly.
. AR Accounting *Invoicing for all advertising, county vehicle
preventative maintenance and county juror through Peachtree.
A. Updating, maintaining advertising contracts in order to invoice.
Daily/Weekly/Monthly
. AP Accounting *Receives all money for advertising through Peachtree,
then submits to the County. Daily/Weekly/Monthly
. Ordering bulk bus tickets through Genfare for selling.
PAYROLL DEPARTMENT
. Ensures payroll submission is timely and accurate with supporting
documents.
A. Manually add in disbursements as needed. (Reimbursements, missing
time, vacation payout, etc.)
B. Create manual checks when hours/money are owed to employee and over
$100.
. Wage Statement's when requested by the Safety Manager for employees
going on workman's comp.
Guardian Interlock, Milton, FL (January, 2015 - April, 2016)
Florida State Office Administrator (Office Management)
. Oversee 15 technicians, 32 contractors, and 3 office staff in the state
of Florida.
. Conduct bi-weekly team meetings via conference call with technicians
and State Director.
. Compile weekly lists of non-compliant clients whom haven't reported to
us for the states DHSMV.
. Work closely with DHSMV supervisors for the IID program to assist with
client's information, and updates on regulations.
. Handle all escalated complaints from the call center and confer with
the State Director on major decisions.
. Submit client's violation data to the DHSMV by using internal data
utility software.
. Maintain all Florida State information guides for the call center,
technicians and contractor staff.
. Assist State Director in all administrative needs (i.e. credit card
authorizations, ordering supplies, answering client issue emails, etc.)
. Submit credits and voids due to overpayment or customer service
matters.
. Confidentially maintain all personnel files for Florida employees and
contractors.
Escambia County Healthy Start Coalition, Pensacola, FL (July, 2014 -
January, 2015)
Executive Assistant to the Executive Director - Temporary Assignment
. Conserves executive's time by reading, researching, and routing
correspondence; drafting letters and documents.
. Maintain executive's calendar by planning and scheduling meetings,
conferences, teleconferences, and travel.
. Work closely with the executive director to keep informed of upcoming
work and personal commitments and responsibilities, following up
appropriately.
. Complete critical aspects of contract deliverables, including
drafting acknowledgement letters, and other tasks that facilitate the
Executive Director's ability to effectively lead the company.
. Prioritize conflicting needs; handle matters expeditiously,
proactively, and followed through on projects to successful completion,
often with deadline pressures.
. Adhere to compliance with applicable rules and regulations set in
bylaws regarding general coalition, board, and committee matters,
including advance distribution of materials before meetings in
electronic/paper format.
. Created the office procedure manual that is now being executed by the
Executive Director.
. Manage the day-to-day operations of the office.
. Produce information by maintaining manuals, and policy & procedure
documents.
. Complete projects by assigning work to volunteers or interns and
following up on results.
. Prepared reports and financial documents for processing by accounting
and audit staff
. Maintain office supplies inventory; placing and expediting orders for
supplies; verifying receipt of supplies.
. Utilize personal vehicle, to attend committee meetings, run errands,
and other duties related to job performance.
MidAmerican Energy, Oskaloosa, IA (September, 2013 - June, 2014)
Customer Office Coordinator
. Taking customer payments through INOVAH and balancing with 100%
accuracy
. Thoroughly research customer's accounts to determine appropriate
Payment Arrangements when needed.
. Perform internal credit checks through the CSS system to determine
customer's eligibility for new services.
. Conduct interviews to customer inquiries regarding billing, past-due,
connects, and disconnects of gas and electric services
. Communicate with field personnel on scheduling gas, electric service
and meter reading visits to residential and commercial locations,
including stopping service termination.
. Assist in the daily maintenance of the customer information systems
. Committee member for the COAT team (Customer Office Administration
Team). Discussing policy/procedure changes.
. Committee member for the Safety Team. Discussing safety topics for the
customer offices and possible updates or changes.
Musco Sports Lighting, LLC, Oskaloosa, IA (August, 2010 - September, 2013)
Logistics Coordinator for Field Services
. Create a monthly budget report for the field technicians meals with
excel with data from the Wells Fargo database reports.
. Reconcile monthly expense statements through Wells Fargo's website for
45 technicians.
. Send a labor report to payroll weekly (indicating what non-exempt
employees worked for Field Services)
. Update and maintain, through excel the field technician's confidential
information for group contact and HR purposes.
. Order apparel through intercompany catalog, for new hired technicians
and for seasonal catalog updates.
. Work daily in the intercompany database to ensure customer location
and project information including surveys, pictures, layouts, light
levels, etc.
. Create and send out department wide, the daily and weekly, event
information for mobile lighting projects.
. Arrange travel (i.e. Flight, Hotel, and Rental Car) for 45 technicians
through an internet based travel website program.
. Update and maintain the equipment and truck schedule through excel
while also incorporating events from the sales departments event
schedule, sent out weekly.
. Update addresses and locations in Map Point through excel for all
technicians project locations - 2 times weekly
. Work heavily in Adobe Acrobat 9, converting, combining, and editing
documents for the group and technicians.
Anadarko Petroleum Corporation, The Woodlands, TX (March, 2010 - July,
2010)
Covering Senior Executive Assistant to the Corporate Controller (4mn
Maternity Contract Assignment)
. Perform daily maintenance of Executive Controller's email inbox and
calendar.
. Compiling, drafting and updating meeting agendas, while printing any
necessary literature for attendees.
. Set-up and organization of meetings.
. Compiling information while creating/updating CAO organization
charts.(special project while on assignment)
. Coding and submitting of payables for company Controller.
. Retrieving signatures for payment requests.
. Set-up of Controller's travel arrangements, as necessary, through in-
house travel agency.
. Compiling, creating and editing of Controller's weekly status report
for the CAO's weekly status updates.
Cameron formerly known as NATCO Group Inc., Houston, TX (November, 2007 -
February, 2010)
Project Management Coordinator for the Projects Team
. Coordinate national and international travel arrangements effectively
utilizing firm/area travel agent.
. Advanced skills in Excel and Power Point Presentation.
. Proficient in scheduling and arrangement of Web Conferencing and Online
Meetings. (Coach others in instruction of all Web Conferencing and
Online Meetings)
. Creating/Maintaining incoming and outgoing project documentation
reports/logs.
. Creating Requisitions and Change Orders in Oracle for the supply chain
department to obtain project materials.
. Compiling/drafting meeting agendas along with set up of meeting rooms
and attendance while documenting all aspects of the meeting
(Computer/Tablet).
. Correcting and entering customer's redlining markups into
documents/datasheets.
. Compiling data for engineering change orders.
. Managing all aspects of Letter's of Credit (LOC).
. Highly involved with the procurement, scheduling and management
functions on all projects.
. Maintained constant contact with clients on overdue documentation.
. Receiving and transmitting documentation to and from vendors and
clients.
. Prepared Expense Reports with extensive currency rate exchange data.
. Back-up and assist the department administrator with month-end
management meetings set-up, supply ordering and timesheet/project
billing entry into Oracle.
Universal Ensco, Inc., Houston, TX (January, 2000 - November, 2007)
Executive Administrative Assistant to VP of Engineering /Project
Accountant:
. Invoiced all projects including overtime rates when needed. (200-250).
. Collection/receivable reporting.
. Preparation, coding and approval of department payables.
. Prepare employee expense reports on/off site. (took on VP's expenses
and reporting)
. Creating/maintaining the job number assignments. Project inventory &
cost coding.
. Document Preparation Management: Format and edit letters, reports, and
all other correspondence of highly confidential matter from draft stage
to client-ready work.
. Financial Reporting for the Senior VP of engineering. (Gross margin and
ager review)
. Ensured technical business documents are thoroughly reviewed and
approved by executive.
. Personnel records management.
. Distribution of Payroll and Expense checks.
. Updated and maintained all License and Memberships.
. Held the Vice Presidents Absentia Signature Authority for Minor
Documentation.
. Conference Room Scheduling and attendance for meeting minutes.
. Purchasing agent for computer equipment, furnishings, and supplies.
. Maintained departmental listings for core/vacation hours.
. Timesheet entering and gathering for internal and external employees.
20+
. Compiled/maintained information for the Office Procedure Manual.
. Coordinated company holiday, anniversary, and retirement parties for
the engineering department; designed power point presentations and
speeches.
Education
High School Graduate 1995 Deer Park High School -
Houston, Texas
College - My experience is commensurate with a college degree in
administration and accounting.[pic]