JULIE FORD TAFOYA

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*** ********* ***. *******, ** 94536 - 510-***-**** - acyi5c@r.postjobfree.com SUMMARY:

Seasoned, efficient and reliable professional with a diversified skillset covering HR, Facilities, Purchasing, Accounting and Client Relations, I am well noted for improving internal operations, cultivating corporate culture and consistently completing dynamic projects on time within budget.

EXPERIENCE:

Benefits / Payroll / INS & Immigration / HRIS / HR Metrics / Stock Administration/ Employee Relations / Sourcing & Recruiting / Team Building / Facilities / Staff Supervision / Purchasing / Materials Procurement / Shipping & Receiving / Asset Tracking / Accounts Receivable & Payable / Budgeting / IT / ERT / Event Planning / C-Level Executive Support / Sales / Marketing / Document Control / Corporate Audits / Financial Consulting PROFESSIONAL EXPERIENCE:

TACTUS TECHNOLOGY, Fremont, CA 01/15 – 04/15

Office Manager

PO Management using QuickBooks, established vendor relationships, negotiated pricing and submitted an average of 20 orders per day for R&D materials

Procurement of goods from Asia and Europe

Project planning and implementation in collaboration with C-level executives and external vendors

HR support with TriNet for 80 employees

Entered Accounts Payable in QuickBooks, processed electronic wire payments via SVB Connect and corporate credit card reconciliation via Wells Fargo and SVB portals

Shipping and Receiving of materials, data entry of packing slips and match with invoices

Corporate facilities contact and ERT lead. In collaboration with the property management, architects, construction crew, electricians, plumbers, movers, security and IT consultants, I successfully rolled out a suite expansion, clean room revamp, moved employees and furnished new space prior to deadline and under projected budget SHOCKWAVE MEDICAL, Fremont, CA 08/13 – 12/13

Office Manager (Consultant position)

Built out new space for expansion of staff, obtained city permits, coordinated space planning, furnished office, managed construction crew, electricians, plumbers, movers, signage contractor, security, telecom and IT professionals

Purchasing management & procurement of goods internationally, including vendor negotiation for R&D materials / clean room supplies

Processed A/P and Payroll in QuickBooks

Shipping and Receiving of materials, also matched packing slips with POs

EA support to CEO, VP of Ops and Manufacturing staff

Document Control, SOP redlining and revising

COURSESMART, San Mateo, CA (Company Acquired) 09/11 – 08/13 Office Manager

Benefit administration, employment verification through E-verify, PTO tracking, maintained employee handbook and policies, new hire onboarding, orientation and processed H1/INS filings

Resume sourcing, posted jobs on LinkedIn, Craigslist, Monster and screened candidates for hiring managers

Document control for Publisher, Distributor Agreements, NDAs and MSAs

IT support, workstation set up, installation of software, email/distribution list maintenance and asset management

Assisted CFO with EE compensation increases, job leveling/evaluations, 360 collection and tallies

A/P on Bill.com, collections, account reconciliation and reporting analytics using QuickBooks and Excel

Conducted quarterly in house audits on Finance and HR files

Managed security, space planning, construction and project management; independently relocated the company headquarters to a new building in April of 2012 with stellar results

Corporate administrator and go to person for EchoSign, GetConnect, Loopup, Bill.com and Apptix employee accounts JULIE FORD TAFOYA

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COREMETRICS, San Mateo, CA (Company Acquired) 04/08 – 02/10 HR Project Manager

Benefits administration, data entry and report analysis using ADP HRB and SuccessFactors systems

Supported 280 employees included employee relations, terminations, exit interviews, conducted background/reference checks and workers compensation claims

Coordinated sexual harassment training, employee wellness and brown bag lunch seminars

Key player in implementing SuccessFactors application

Ran monthly compensation reports and metrics slides for quarterly All Hands Meetings

Sourced resumes and posted job opportunities on various networking sites

Conducted 401K 5500, in house I-9 and NDA audits

Managed company picnics, holiday parties and health fairs, requiring quarterly travel to Dallas and Austin offices

Facilitated a 15,000 sq ft corporate expansion in a multi-tenant building SOURCEFORGE (GEEKNET), Mountain View, CA 02/07 – 04/08 Operations Manager

Bi-weekly payroll and 401K processing using ADP PayExpert for 120 employees

Stock administration on Equity Edge

Managed the purchasing, receiving, policies, procedures, vendors and contracts on Oracle

Monitored facilities P&L, capital budgets, shipping, equipment maintenance, sub-tenant contracts in 5 US locations and vendor contract negotiation

Responsible for design, planning, construction and project management of office openings, expansions and relocation of the company headquarters from Fremont to Mountain View

In charge of employee training courses, weekly catering, annual picnic and winter party ROSERYAN, Newark, CA 07/04 – 12/06

Office Manager

Collected timesheets and processed payroll on TriNet system for 150 employees and maintained ADP 401 K reports

Ran monthly forecast and results, by tracking worksheets in Excel, using complex formulas and pivot tables

A/R, A/P, journal entries, month end close in QuickBooks, bank reconciliation and collections

Managed HR related issues, set up new hire records and performed orientation on hire date

Created new employee e-mail accounts and set up telecom profiles, maintained intranet website and Easy Timesheets

Managed Facilities: telecom, keys, security and office equipment maintenance CRADLE TECHNOLOGIES – HR Manager 10/03 – 06/04

BIG BEAR NETWORKS – Office Manager (Company Acquired) 06/01 – 12/02 ZAMBEEL– Office Manager 11/99 – 06/01

CIRRUS LOGIC – Executive Assistant 11/93 – 11/99

EDUCATION AND CERTIFICATION:

OHLONE COLLEGE, Fremont, CA

General Education courses / Psychology /Fashion Merchandising NNA Certified California Notary Public -12 years

Human Resources Certification

SOFTWARE & CLOUD APP PROFIENCY:

MS Office / Easy Timesheets / SAP / Keri Systems / S2 Security / ADP HRB, Workforce & Pay Expert / SuccessFactors / Intraspect / Salesforce / Adaptive Planning / E-Verify / QuickBooks/ SharePoint / Equity Edge /Adobe / Parature / AtTask / Bill.com / Confluence / Apptix / JIRA / EchoSign/ Wrike / TriNet / Paychex /Procure / Cad / Altiware / Oracle

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