Administrative Assistant Management
Resume:
Laura Lee Grimes
N Chesterfield, VA 23236
********@*******.***
SKILLS / QUALIFICATIONS
Professional, detail oriented, dependable, self-starter, organized in record keeping and file management
Over 7 years’ experience providing Administration support in various fields
MS Office applications (Word, Excel, Outlook, PowerPoint, Publisher, Access)
Experienced in using Oracle, Task Management Tool (TMT), Defense Travel System and TIPQA
Creative ability using Adobe Photoshop, Adobe InDesign, and Slide Show software
Analytical in Inventory Control, Purchasing Processes and Budget Preparation, ADP
Excellent verbal /written /interpersonal communication skills, efficient in follow up and multitasking
EDUCATION
Pinellas Technical Education Center – Clearwater, FL Graduated: October 2013
Administrative Office Management Certification
American Institute of Commerce (Kaplan) - Davenport, IA Graduated: April 2000
Associate Applied Science Degree, Business Administration Management, 3.8 GPA
WORK EXPERIENCE
Defense Logistics Agency – Richmond, VA Jun 2016 – Present
Contracted through Dale Hale & Associates & U.S Federal Solutions
Administrative Support Specialist
Provided direct support to the Director, and Deputy Director of Network Telecommunication Services
oCalendar management, arranging travel in Defense Travel System, composing meeting minutes for weekly staff meetings, review, compile, and edit progress reports to be sent to J6 headquarters, manage, and monitor tasks assigned to NTS staff using Task Management Tool (TMT),
Provide support as part of a team of Administrative Specialists to J6 government executive staff members
oCalendar and conference room management, manage incoming calls, prepare and review executive correspondence, manage office supplies,
WORK EXPERIENCE
bayfront health – SAINT petersburg, FL Feb 2015 – Oct 2015
Administrative Assistant for Plant Operations
Provide administrative support for all facilities and operational functions at Bayfront Health, which operates as a 480 bed, level 2 trauma center.
Process and close out facility work order requests, using Time Management System (TMS)
Dispatch high priority facility requests to facility technicians
Maintain elevator and escalator service by making service calls for repairs and inspections
Processed check requests for vendor services, preventative maintenance and operating supplies
Verified and edited department time sheets in Kronos Time Keeping system
Composed minutes for monthly Plant Operations Department meetings
Assisted Safety & Security Director, and COO with compiling reports, setting up electronic files for presentations, and composing minutes for bimonthly Environment of Care meetings
Pinellas County Real Estate Management – Clearwater, FL Nov 2012 –Feb 2015
Administrative Assistant for Capital Improvement Direct Purchase Project
Provided support for direct purchases for construction of the Pinellas County Public Safety Complex
Processed high volume requisitions in Oracle database for construction purchases from suppliers
Created complex Excel database for tracking requisitions, purchase orders, and invoice payments
Tracked and managed all expenses associated with county assets purchased for project
Processed fiscal year change orders for purchase orders related to a major Capital Improvement Project
Managed electronic files using Documentum Index Scanning software
Cobham Mission Systems Division – Saint Petersburg, FL Jun 2008 – Aug 2012
Quality Administrator
Managed files, scanned and archived Quality Documents (Receiving Reports; Sales Orders; Drawings)
Processed Quality Alert Bulletins to External suppliers based on non-conformances
Created Balloon drawings and First Article Inspection forms using Discus Software
Assisted Supply Chain by maintaining Oracle database for Cobham Approved Supplier documentation
Supported Inspection Department by updating Inspection Criteria using TIPQA Quality Software
Avantair – Clearwater, FL Dec 2007 - June 2008
Inventory Control Specialist
Maintained Inventory and issued parts for Work Order requests issued to Aircraft Maintenance Department
Scheduled, and procured parts for required FAA Inspections and overhauls
Obtained vendor quotes, processed purchase orders, prepared shipments and performed receiving tasks
Raytheon (Contract: Network Centric Systems) - Saint Petersburg, FL May 2007- Nov 2007
Executive Assistant
Coordinated calendar, email, and international travel for Program Manager and Program Director
Reconciled expense and travel reports
Responsible for visitor security clearances to program, by conducting restricted party screenings, visitor registrations and processing security badges for code access
Reserved conference rooms using Lotus Database, routed incoming calls and received visitors
Organized, sorted and assigned mail distribution for Engineering / Technical Department.
City of Wilmington – Wilmington, NC Nov 2005 – Apr 2007
Administrative Support Technician
Prepared and maintained personnel files, NC water quality permits and toxicity reports
Processed Division payroll, purchase requisitions, and receiving reports
Responsible for new employee requisitions, status changes, and screening processes
Provided expenditure analysis for fiscal year budget preparation and budget entry
Responsible for Division travel arrangements, and advance check requests
Processed Division’s Accident Review Reporting
Designed PowerPoint presentations for workshop training events
Responsible for tracking operator’s certifications, renewals and permits
Maintained division’s equipment contracts, office supplies, software inventory and software renewals
Received and transferred calls, greeted visitors, arranged appointments, schedules and calendars.
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