Accounts Payable Administrative Assistant
Resume:
JANE L. WARE
Chicago, IL *****
Email- *********@*****.***
To secure a position in a firm that promotes individual opportunity and professional growth while making a positive contribution to the organization. Designation: Administrative Assistant
Duration: 12/07 – 11/16
Organization: FIRST LECACY RANCH Kankakee, IL
Description:
o Maintains log sheets for all outing documents as it relates to the ranch o Assists customers in person or over the telephone with booking the ranch for different functions o Cross-trained other staff in the functionality of how the ranch functions on a daily bases o Maintains books for tracking and distributing inventory/supplies o Performs other general administrative office functions and tasks i.e., filing, sorting mail, photocopying, preparing form letters, correspondence, spreadsheets, labels, flyers and information search by use of computer
o Performs related duties as required
o Interacts with customers via email, in person or over the telephone to obtain information regarding billing or service complaints and questions
o Reviews customer account histories
o Investigates and corrects account errors
o Keep logs and other records on inquiries received and their resolution o Explains the nature of problems and adjustments to accounts o Writes account information on forms and enters information on a computer o Prepares ledger entries and receipts
o Calculates installment payment schedules
o Prepares and creates customer accounts and current bills for customers o Prepares affidavits for customers' signatures
o Processes full payment for accounts
o Writes work related reports
o Follows through to ensure that inquiries are resolved in a timely manner o Knowledge of Microsoft Office Applications;
Description Designation: Account Coordinator
Duration: 03/04 – 11/07
Organization: LSL INDUSTRIES INC. Chicago, IL
Description:
Account Receivable, Performed all accounting functions: o Journal Entries, Credit Verification, Post Credit Card Payment o Applied checks received to the correct accounts
o Applied credit on returned items /over paid invoices and send out statement to customers
o Cash posting, bank deposits, petty cash
o Ran a daily (day end) and monthly (end close) reports o Answered customer services calls
o Over seen Collection, handled major accounts and was responsible for 35 + calls daily o File claims to freight companies, research Bill of Lading, got prior proof of deliver and faxed them to our customers in a timely manner for payment OBJECTIVE
EXPERIENCE
JANE L. WARE
9049 S. Lowe
Chicago, IL 60620
Email- *********@*****.***
Accounts Payable, Performed all functions:
o Gave signed approval for accounts payable person to pay invoices o Set up all invoices to match purchase orders for input into computer o Liaison between companies regarding accounting discrepancies o Maintaining spreadsheet ledgering reconciliation Designation: Accounting Manager
Duration: 10/99 – 03/04
Organization: J W ACCOUNTANT INC. Chicago, IL
Description:
Supervised The Accounting Department and Temporary Employees o Performed all accounting functions for Accounts Payable / Receivables including Journal Entries
o Overseen collections of past due accounts
o Handled major accounts, responsible for 60 + calls/day oSent monthly statements to customers
oPrepared invoices, budgets, credit check approvals, bank deposits, distributed petty cash Designation: Leasing Specialist Supervisor
Duration: 10/91 - 08/99
Organization: CHA. Chicago Section (8) Housing program, Chicago IL Description:
Calculate tenant and landlord portion of rent on the 50058 form.
Setup appointments for parties to meet and sign leases.
Prepared contract proposals and illustrative cost calculations.
Mailed contract/lease to parties involved when necessary or requested. Designation: Account Assistant for Finance
Description:
Kept daily log of all returned checks and followed up on status in computer.
Redistributed housing payment checks to landlords, void all returned checks.
Handled accounts payables and receivables regarding change of ownership.
Arranged for hold on accounts involving checks returned more than twice.
Processed manual checks into Harris Bank system. Designation: Administrative Housing Counselor Specialists Description:
Supervised and trained housing specialist.
Counseled participants unable to find adequate housing.
Locate decent and affordable housing for participating home seekers.
Approve designations, verify income and gather data for transfer within Section (8) program. JANE L. WARE
9049 S. Lowe
Chicago, IL 60620
Email- *********@*****.***
EDUCATION QUALIFICATION
Bachelor in Finance Accountant GPA-3.6
09/84 – 08/88 Sawyer Business College, Chicago, IL
Associate in Business Administration
08/82 – 06/84 Trainco Business Institute, Chicago, IL
Skilled in Microsoft Word, WordPerfect, and Lotus 123.Excel, AccPac,Pos Parterner 2000
Skilled in working 10 key calculators, keypunch, encoding, and data processing.
Proficient in billing, bookkeeping principles, and credit collections. References furnished upon request
Additional Skills :
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