Executive Assistant

Sandi Urbach

281-***-**** ********@*****.***

Skills

Proficient in MS Office ■ SAP ■ M3 ■ ADP ■ SharePoint ■ Arrange Meetings including Catering

■ Go to Meeting/virtual Meeting ■ Arrange Domestic and International Travel

■ Exceptional Customer Service ■ Reporting Expenses ■ Executive Assistant Duties

■ Notary Public ■ Time Management ■ Dedicated Team Player

Professional Experience

October 2016 to present (contract)

Apache Corporation – Houston, TX

Executive Assistant

Support Director and General Managers of the Geoscience and Geophysics department

Scheduled and coordinated meetings, interviews, appointments, events and other similar activities for all management

Arrange Domestic and International travel as well as process passports and visas

Process expense reports

Assist with power point presentations

New Vendor set up

Process invoices

March 2007 to May 2016

Qinterra Technologies (formerly Aker Well Service, Inc.) – Houston, TX

Executive Assistant/HR/Operations

Supports President, VP Americas, Operations Manager, Area Manager and Business Development Manager

Arrange Domestic and International travel as well as process passports and visas

SharePoint – upload company policy and procedures, company directory, monthly reports, etc.

M3 - Process and enter expense reports

ADP - Enter time and process payroll weekly

ACH/Wire transfers

Record/Track PTO time

Onboarding new hires

Responsible for job tracking and reporting on all tools and equipment

Interface with field personal to collect paperwork, organize and streamlining process

Accounts Payable – issue Purchase Orders, set up new vendors, organize flow of accounts, account maintenance and process check runs

Accounts Receivable – generate invoices, set up new customers and account maintenance

Responsible for MOR recording into Synergy monthly

Responsible for reporting and tracking HSE stop cards

Liaison with Human Resources on new hires

Liaison with IT Department on new hires

Scheduled and coordinated meetings, interviews, appointments, events and other similar activities for all management

DOT – responsible for all DOT registrations/renewals. Vehicle maintenance, insurance and registrations.

DISA – responsible for quarterly random drug and alcohol screenings

TXIRP – responsible for registration and renewal

Corporate Staff Housing in Houston and Oklahoma

Supports shops in West Virginia and Oklahoma

Lead for implementation of M3

Event Planning/Trade Shows

Aker MH, Inc.

Administrative Assistant and Human Resources

Support Sales Department as well as coordination of administrative duties

Make travel arrangements

SAP - Collect and process expense reports

SAP - Collect and process time sheets for all field staff

Order office supplies

Assist General Sales Manager – control calendar, arrange meetings

SAP - Generate invoices and account maintenance

Control Project Analysis

Monitor Accounts Receivable

Assist Marketing Manager with trade shows – order and distribute material

November 2003 to March 2007

Gravity Lock Systems – Houston, TX

Accounting Manager/Executive Assistant

Responsible for accounting functions from accounts payable, accounts receivable, deposits and cash receipts

Assist with month end close and reconcile reports

Oversea data entry position for Sales Orders, Purchase Orders and Invoicing

Project Analysis

Assist President with administrative duties, control appointment calendar and make travel arrangements

2001 to 2003

Technical and Procurement Services – Houston, TX

Executive Assistant/Accounting Assistant/Assistant Buyer

Entered and processed Purchase Orders, Sales Orders and Invoicing

Responsible for Accounts Payable, Accounts Receivable, deposits and posting cash receipts

Processed requests for quotes, researched for suppliers and submitted quotes

1998 to 2001

Oliver Equipment Company – Houston, TX

Accounting/Administrative Assistant

1997 to 1998

Keener and Company P.C. – Houston, TX

Receptionist/Administrative

1989 to 1997

Worked for several car dealerships and finance companies

Education

Conroe High School – Conroe, TX

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