Executive Administrative Assistant

BEVERLY CONCEPCION

EXECUTIVE ADMINISTRATIVE ASSISTANT

Accomplished professional and proven performer with a documented track record of success in personal document management, calendar management, extensive scheduling experience and collateral preparation for meetings and conferences. Exemplary management of daily office operations, maintenance of office equipment and records combined with detailed working knowledge of administrative office policies and procedures. Proficient using MS Office Suite, SAP and PeopleSoft. Continually expands knowledge base in current laws, regulations and procedures.

PROFESSIONAL EXPERIENCE

BETTER HEALTHCARE, INC. - Houston, TX 2014 - Present

Executive Administrative Assistant

Key Results:

Provide administrative support to CEO through personal document management, calendar management and collateral preparation for meetings.

Manage daily office operations and maintenance of office equipment and records for business purchases and supplies.

Prioritize daily tasks and projects including call logs, scheduling meetings, travel arrangements, expense reporting and general errands in order to accomplish deadlines.

Independently draft, revise and finalize correspondence, meeting minutes, reports, spreadsheets and transmittals; compile required documents in timely manner.

Manage and oversee highly sensitive and confidential material for accomplishing company goals.

Increase company revenue by marketing products and services.

Streamline record and filing system to create a more efficient process to access information.

Resolve administrative issues by analyzing data, identifying solutions, and creating reports.

On-board new employees, contractors and visitors with badge access, parking permits, office space/equipment, phone/email access.

Screen phone calls/mail; prepare outgoing correspondence for DHL, Federal Express and USPS pick-up/delivery.

Update and maintain company database program with accurate demographic information.

CHRISTUS DUBUIS HEALTH SYSTEM, INC. – Houston, TX 2013 - 2014

Administrative Assistant I

Key Results:

Provide administrative support to CEO and DHS Controller through personal document management, calendar management and collateral preparation/logistics for meetings.

Create, revise and convert budget graphs to PowerPoint presentations for hospital accounting and review. Prepare reports, spreadsheets and transmittals; transcribe meeting minutes.

Liaison between departments, clients and vendors regarding administrative issues relating to departmental facilities and operations.

Manage daily office operations and maintenance of office equipment and records for business purchases and supplies.

Interact with IT to resolve computer related issues and concerns.

Screen phone calls/mail; prepared outgoing correspondence for Federal Express and USPS pick-up/delivery.

Prioritize daily tasks and projects including call logs, appointments, meetings, travel, expense reporting and general errands in order to accomplish deadlines.

On-board new employees, contractors and visitors with badge access, parking permits, office space/equipment, phone/email access.

WACCO ENGINEERING, INC. - Houston, TX 2008 - 2013

Administrative Assistant

Key Results:

Successfully provided administrative support to General Manager which includes calendar management, maintaining office supplies, filing, photocopying and scanning

Compose and generate reports, flowcharts, spreadsheets, graphs, overheads, and slides for meetings and presentations.

Prioritize and organize in a fast-paced environment with constant customer/client contact.

Create templates and plans for success for the subcontract accountability program.

Worked strategically with the management team in the development of content outlines and evaluation criteria for contract materials.

Successfully performed in HR duties, which includes timekeeping and payroll.

Manage and oversee highly sensitive and confidential material for accomplishing company goals.

Resolve administrative issues by analyzing data, identifying solutions, and creating reports.

Screen phone calls/mail; prepare outgoing correspondence Federal Express and USPS pick-up/delivery.

Kelly Services - Houston, TX 2005 - 2008

Executive Administrative Assistant

Key Results:

Manage executive calendar, coordinated weekly project team meetings, and assisted in the development of meeting agendas to increase efficiency.

Prepare documents, spreadsheets, databases and materials for meetings and presentations.

Maintain and prioritize daily tasks and projects including call logs, appointments, meetings, travel, expense reports and general errands.

Created, revise and implement systems and procedures by analyzing recordkeeping systems and forms control.

Improve communication efficiency as the liaison for internal/external clients regarding departmental facilities and operations information.

Assist new employees, contractors and visitors with badge access, office space/equipment, phone/email access etc.

Support office moves, space planning, furnishings, computer equipment, supplies etc.

Create database for daily correspondence tracking and record retention.

EDUCATION

York College - ABA

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