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Executive Assistant

Location:
Fort Lauderdale, Florida, United States
Posted:
January 23, 2017

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Amanda More Camargo

***** ** *** *****, **********, FL 33324 (954) ***-**** - acyff2@r.postjobfree.com

Objective: To work for a challenging company that will offer growth potential and professional development to benefit the employer and advance in my career.

Summary of Qualifications: Highly organized and detail-oriented, with knowledge of all office functions. Over 15 years’ experience providing Executive Administrative support to Senior Executives. Dedicated and focused, able to prioritized and complete multiple tasks and follow through to achieve goals. I am an Independent and self-motivated professional.

Engineered Concepts - Feb 2010 – Dec 2016 - Executive Assistant - Bookkeeper

Provide Administrative and Business duties for CEO and Executive Team.

Travel arrangements, negotiate pricing for catering, location rentals, for local, out of state and international events.

Coordinate conference calls and meetings; keeps calendar of appointments. Screens mail and phone calls.

Organizes and creates reports, presentations, letters, internal documents and meeting minutes. Keeps records and files.

Sales: Create Sales orders, packing lists, Invoices, Commission Report for Sales Staff and Owners, weekly and monthly sales reports. Inventory control for Buy/Resale and Consigned Inventories. Purchase Orders for Buy/Resale and Consigned Inventories.

Receive and log all Job quotes, log in and prepare job quote by product and vendor,

Accounting: Account Reconciliation. Checks deposit, Month End Closings, Credit and Collections, Expense Control. Take care of payroll for inside/outside sales and office employees; Resale Taxes, A/P and A/R.

Customer Services: Answer phone call from customers, help inside and outside sales team on pricing, job quotes, and presentations.

Website control and updates.

Evolis Inc. – Mar 2009/ Feb 2010 - Executive Assistant – Internal Sales

Performed daily clerical functions: phones, typing, filing, and customer service, general office duties.

Prepared Power Point presentations, spreadsheets, and management reports.

Effectively managed calendar, arranged meetings, meeting minutes, conference calls, videoconferences, trade shows, travel arrangements for personal appointments as needed.

Distribute, control and follow up all incoming sales leads within U.S. Distributors, Latin America.

Oversee the inputting of all leads into the computer system. Maintain data base of Customers, Prospects and Distributors. Establish contact with new prospects and new distributors.

Developed reports: Forecast, Inventory, Production, Activity, Pending Orders, Closed Orders, Commission, Level, Earnings, Split and Awards, Office Earnings.

Website control insuring that all distributors follow the MAP Agreement and enforce the MAP.

Complete Property Management – Dec 2007/ Dec 2008 – Naples, Florida – Executive Assistant/Office Manager

Effectively managed calendar, arranged meetings, conference calls, videoconferences, travel, and personal appointments as needed. Organized domestic and international travel itineraries, including arranging point-to-point transportation, booking hotel accommodations, and gathering any maps and/or directions as needed.

Supported Executive Team and staff, providing assistance with major projects. Coordinated new projects. Prepared Power Point presentations, spreadsheets, and Executive Team reports. Performed daily clerical functions: phones, typing, filing and customer service, general office duties. Opened, reviewed and distributed mail accordingly.

Monitored/negotiated expenditures on behalf of the office. Also placed orders for office supplies, equipment, and services.

Processed accounts payable and payroll time sheets. Resolved accounting issues regarding invoicing.

MLS Searches, MLS data input, MLS changes, Adding photographs, virtual tours.

Create contracts from template. Leasing contract, Offers, Disclosures, Residential Sale Contracts, Amendments to contract, Addendum to Contract.

Oversee the operation of the Buyer Profile System (House-hunting Service).

Tracked all advertising responses and prepare weekly reports, identifying which ads/mediums are working; cancel those that are not working.

Recruited, hire and train new team members, and provide them with a complete Position Contract for them to sign. Hired/terminated employees where required.

Take care bids to subs contractors, login the bids, sending bids out, make sure that all the deadlines are meet, and all the bids have been received, separate bids by scope of work, analyze bids and grant bids to subcontractors.

Send out the contracts to subcontractors, making sure that they meet the company requirement as far as insurance and work’s compensation.

Gulf Bay Group of Companies - 2004 to 2007 – Naples, Florida - Executive Assistant.

Created and maintained the appointment calendars, meeting schedule for the VP of Construction.

Prepare Power Point Presentation. cataloged information such as pictures and design of current products.

Prepare and coordinate scope of work for future projects, coordinated all contract processing tasks including; bids invitation, and permits between Buyers and Developer and between Developer and Subcontractors.

Log and file bids, permits, contracts and blue prints for each project, or for each scope of work.

Prepare and organize meeting with Subcontractors and Project Managers, making sure that all blue prints and permits are ready,

Managed deposits (initial, upgrades, slab, and closings).

Maintained a report for the monthly closing and an annual sales report.

Created and maintained mailing system for letters and communications between the Developer and Buyers.

Coldwell Banker – Naples, Florida - Listing and Closing Coordinator, 2002 to 2004

Input data onto MLS; make changes such as status, price, adding photos, and virtual tours.

Developed reports: Forecast, Inventory, Production, Activity, Pending Contract, Closed Contracts, Agent Commission, Level, Earnings, Split and Awards, Office Earnings.

Processed Listing and closings, setup transaction logbook, new construction closings, processed handling fees, sales agent discounts, employee discounts, and referral. Setup vendors,

Handled escrow procedures; setup offer log, transfer funds, wire transfers, interesting bearing escrow account, deposit of escrow funds (date fund), and reviewed forms.

Performed accounting procedures (check request, converted cash referral, escrow, and credit card transmittal procedures).

Purchased Advertising (news ads, buyer’s guides, web sites, magazines).

Computers Skills:

Microsoft Word, Excel, Access, QuickBooks, Adobe Page Maker, Pass, American Contractors, QuoteWerks, Builder Mt. timberline, Power Point, Publisher, Outlook, Outlook Express, Photo Editor, Quick Books, Quicken, RAS, Trident, MLS Data Input, MLX change Data input, Reports, Searches, Cognos, Internet Tools & Search, Unix, Lotus, Dos, Access.

Education:

University of Sao Paulo - Sao Paulo, Brazil – 1992 - BA in Business

Extension in Business on UCB – CA – 2000

California Culinary Academy – San Francisco – CA - 1999

Languages:

English and Portuguese, Learning Spanish



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