Larissa Bethel

Office Manager/ Travel Coordinator/ Executive assistant for the president/CEO -

BULLTICK, LLC

Miami, FL

acyd02@r.postjobfree.com - 305-***-****

I'm looking for a challenging position as a Sr. Executive Assistant that utilizes my experience, knowledge and expertise, in which I could assist in the demanding and high paced environment for a CEO, Director or President in a large corporation. The ideal position would be suitable for a long term career opportunity. Authorized to work in the US for any employer

WORK EXPERIENCE

Office Manager/ Travel Coordinator/ Executive assistant for the president/CEO BULLTICK, LLC - BRICKELL, FL, US - 2014 to Present

• Manage executives' calendar keeping it current and accurate balancing meeting times with scheduled work time; available for critical work related concerns during non-working time

• Project Management: Assists with projects and assumes project-management responsibility where appropriate. Maintains follow-up with Leadership team to ensure that action items are complete

• Coordinating all clerical staff & utilizing office equipment effectively.

• Creating and implementing new administrative systems.

• Organizing induction programs for new staff.

• Recording office expenditure and managing its budget. Creating Excel reports as well as expense report via Concur

• Coordinating meeting and networking events and all corporate events

• Maintaining office equipment & arranging any repairs or replacements

• Arranging all national and international travel and accommodation arrangements for staff, including Managing Directors, CFO and CEO, with attention to logistics and prepare, submit and follow-up on subsequent expense reports

• Coordinate accommodation and entertainment arrangements for company visitors

• Develops and implements policies and processes that affect executive management

• Manage all information as sensitive and critical to the customer, employee and shareholder

• Ensuring that all health and safety policies are observed.

• Reporting on office performance to directors and senior managers.

• Carrying out staff appraisals, managing performance & disciplining staff.

• Ordering stationery, office equipment and furniture as required

• Prepare correspondence, reports, and materials for publications and presentations

• As appropriate, review correspondence, prepare invoices, routine forms, and prepare for approval

• Maintain office supplies and equipment and coordinate calls as needed; manage the liaison with facilities

• Other duties as assigned

Sr. Executive Assistant- Part time

FORTUNE INTERNATIONAL REALTY - 2012 to 2015

• Managed schedules and calendars, and coordinated appointments, conference calls, and meetings.

• Coordinated all travel and transportation arrangements for speaking engagements, conferences, while applying cost savings techniques and efficient time management.

• High Level of Confidentiality, keeping and managing all sensitive information.

• Organize on and off-site meetings/conference calls including monthly and quarterly executive meetings and prepare minutes and reports to be distributed.

• Manage communication and relation with High Level Foreign National C level executives to assist them in the process of acquiring Real Estate properties in USA.

• Assisting in daily administration activities, to deliver successful closings for my supervisor. Luxury Loan Director - Contract

LATIN FINANCIAL SRATEGIES INC - Coral Gables, FL - 2011 to 2012

• This finance company has been operating since 2003 offering a diversity of financial products to meet the market requirements.

• Developing a challenging project for the Professional Services team, both from a technical and management perspective.

• Research and evaluate the risk of this product in the actual market

• High-level of personalize costumer service development

• Manage communication and relation with Foreign National C level executives to assist them in the process of acquiring a luxury vehicle in USA, through the product created

• Commercial liaisons between High-end Dealerships, Marinas and Banks

• Meet the goals established regarding the process performance Office Manager - Contract

TERRA MORTGAGE BANKERS, LLC - Miami, FL - 2010 to 2011

• A division company of Terra Group, a large development company established in South Florida

• Develop relations between developers, clients and the company

• Advice Foreign National Executives Clients about options available for the acquisition of Real Estate properties in Florida

Sr. Executive Assistant for the President/ CEO - Full Time M.H.M.S. INC - Miami, FL - 2006 to 2010

• MHMS INC is a very large public real state corporation that operates in the United States, Central and South America.

• Provided support, screening, and managing all situations to the CEO/ President of the company

• High Level of Confidentiality, keeping and managing all sensitive information.

• Continuously liaised with clients, providers, stockbrokers, accountant, legal counsel and other staff members.

• Managed President's securities portfolio and prepared regulatory filings as needed.

• Prioritized and delegated tasks, provided motivation and direction to create a positive work environment and ensured accurate, on-time completion of all task.

• Organize the details of special events, travel arrangements, corporate agendas and itineraries according to the high quality standards set by the President/ CEO of the company. Corporate and Personal large events included, such a company seminars, Weddings, etc.

• Principal office would be moving to Central America, and closing the Miami Offices. Despite of a very good, highly competitive package, I cannot relocate to accept this excellent offer. Office Manager -Full Time

COUNTYWIDE MORTGAGE LENDERS, INC - Miami, FL - 2003 to 2005

• The company is a medium sized privately held and operates in the Miami area.

• Developed efficiency enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions

• Coordinate the work flow among 16 loan officers; trained, supervised, and evaluated the performance of 5 support staff

• Worked as the liaison between banks and company

• Mediated conflicts among employees and between staff and management, utilizing diplomacy and often humor, to resolve even the most delicate issues.

• Facilitate the accurate and timely writing, editing, and preparation, of final copy from draft to distribution

• Effectively managing license renewal processed

Sr. Executive Assistant for the President/CEO Full Time PENINSULA MORTGAGE BANKERS, INC - Miami, FL - 2001 to 2003

• A private company that operated in the southeast region in the USA.

• Provided continuous, high quality support to President/CEO. Coordinated schedule, appointments and travel arrangements; managed expense account and recovery.

• Respond quickly and efficiently to different inquiries, solving problems and resolving issues.

• Established a large customer base and preferred costumer list

• Coordinate projects and events exercising ability to improvise, improve procedures and meet demanding deadlines

• Return to work force after motherhood for the early years of my child.

• After 45 years of being a leader in the area, affected adversely by economy in Real estate market, they were forced to declare bankruptcy and close the doors permanently. CEO/General manager

GALBECO PRODUCTIONS S.A. LEON, GTO - MX - 1988 to 1996 Entrepreneurial endeavors in advertising and TV production. Details available upon request EDUCATION

Bachelor's in Public relation and Journalism

Escuela de Periodismo y arte en Radio y TV - Ciudad de México, D. F. 1991

Bachelor's in Communications

Universidad Iberoamericana - Ciudad de México, D. F. 1990

SKILLS

Microsoft Office (10+ years), professional Spanish (10+ years) ADDITIONAL INFORMATION

SKILLS PROFILE

• Excellent written, oral and interpersonal communication skills

• Problem solver/ Team player with proven leadership expertise

• Works exceptionally well under pressure, able to meet demanding deadlines

• Experienced in handling confidential information, oaths corporate and personal.

• Formulating the tactical action plan to achieve the desired results.

• Ability to maintain a professional and positive demeanor, regardless of the situation

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