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Administrative Assistant Sales

Morristown, New Jersey, 07960, United States
January 18, 2017

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Parsippany, NJ *****

(973) ***-****

Summary of Qualifications

Dedicated, organized, multi-tasking Executive Administrative Professional with substantial expertise in improving operational efficiency and effectiveness of organizations. Demonstrated strengths in managing projects, reporting, scheduling, setting priorities, corresponding, coordinating, payroll management, event planning, customer support, support to senior management, Microsoft Office Suite, and team building. Hard-working self-starter with proven administrative skills.

Professional Experience

Post Foods, Parsippany, NJ 2008 – 2016

Executive Assistant to General Manager, VP, Marketing and Marketing Team, Media, P.R. (2012 – 2016)

Coordinated calendar, processed expense reports, travel

Managed and integrated PowerPoint presentations for major company-wide meetings

Set up meetings (up to 60 a month)

Managed supplies for office and IT

Managed products in product room

Updated office phone directories

Processed invoices for events

Key person to manage special projects

Coordinated company-wide events

Executive Assistant to Sales Vice President (2010 – 2012)

Coordinated calendar, processed expense reports, coordinate off-site meetings and functions

Coordinated and hosted National Sales Meeting in Las Vegas for 160 participants

Negotiated cost with external vendors, supply management, product management

Coordinated quarterly off-site sales meetings

Executive Assistant to Marketing Vice President (2009 – 2010)

Coordinated calendar, processed expense reports. Coordinated off-site meetings and functions

Coordinated company-wide events, negotiated cost with external vendors, supply management, product management

Senior Administrative Assistant, Marketing (2008 – 2009)

Coordinated travel, processed expense reports and invoices, ordered supplies, arranged for shipment of product and sample inventory

Managed processes of access cards, photo IDs for Post employees

Managed process for business cards, name plates and stationary for Post team

Coordinated and hosted Marketing Open House

Coordinated the cereal tasting bi-weekly, special projects as needed, updated phone directory for the Post Parsippany office

Travelers of New Jersey, Parsippany, NJ 2006 – 2008

Senior Administrative Assistant to Vice President and General Counsel, Vice President of Claims

Vice President of Marketing and Vice President of Product Management

Coordinated travel arrangements and processed expense reports, managed calendar,

prepared correspondence

Coordinated and hosted company-wide events

Facilities Management


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AT&T Corporation, Bedminster, NJ 1984 - 2006

Executive Secretary to Vice President (2005 – 2006)

Administrative Assistant, Local Service (2003 – 2005)

Earned three awards for efficiency and responsiveness in executing new customer orders for service implementation

Coordinated travel arrangements and processed travel vouchers, managed calendar, prepared correspondence using a Dictaphone, prepared and analyzed reports

Produced cost savings of more than $100K by resolving payroll discrepancies involving 250+ employees

Incorporated the responsibilities of a full-time management position into my own role

Set up a supply distribution system for remote employees that reduced costs and standardized purchasing

Secretary to Global Sales Director (2001 – 2003)

Coordinated overseas Vice Presidents’ travel to the U.S. to meet with North American customers and AT&T associates which resulted in completion of global contracts

Prepared PowerPoint presentations, managed calendar, vouchers, and payroll

Administrative Assistant to AT&T Growth Markets Group (2001)

Supported senior executives in all capacities

Planned, coordinated, and hosted sales event for 160+ associates

Hosted customer event at U.S. Open

Responded to special customer complaint “hot line” from senior executive customers which substantially improved customer satisfaction

Secretary to Sales Director (1998 – 2000)

Supported sales director and two district managers in managing calendars, arranging travel and voucher preparation; supported multi-levels of management, coordinated meetings and payroll

Coordinated customer contracts with worldwide locations

Other Relevant Experience

Secretary to Division Manager, Marketing, Global Sales (1990 – 1997)

Secretary to Regional Customer Response Center (1988 – 1989)

Secretary for Task Force to Director (1987)

Senior Clerk (1984 – 1987)


Katherine Gibbs, Montclair, NJ

Diploma, Livingston High School, Livingston, NJ

Professional Development Certificates

Technical Leadership

Excel Franklin Covey’s Time Management

PowerPoint Leadership for the Future

Microsoft Word Maximizing Individual Effectiveness

Desktop Publishing Responsiveness to Customers

Dictaphone Voice Communications Seminar

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