Administrative Assistant Human Resources

TIFFANY DAVIS

***** ***** ***** / *******, **

415-***-**** / *******@*****.***

Summary

Experienced professional with a comprehensive background in procurement, finance, consulting, property management and human resources. Passionate about finding a career in global purchasing/buying, streamlining client outreach through suppliers, refining public relations and communication processes. Keen ability to understand project scope, set realistic objectives and handle multiple priorities while meeting corporate goals. Furthering education and open to new opportunities.

Professional Experience

AT&T Learning Services / T-University PLYMOUTH, MI 05/15 - Present

Administrative Support – Enterprise Wide (on contract)

Provide support, project management and facilities management for AT&T’s Training Centers throughout the Midwest territory.

•Responsible for creation, analysis and distribution for a wide variety of reports on SAP; Import and reformat data into Microsoft Excel

•Process orders using SAP

•Resolve facility issues by coordinating and directing contractors

•Vendor management: Process and manage billing, resolve issues with order and/or inventory discrepancies using company’s Oracle database

•Maintain on time delivery of materials

•Manage and track expense reports relating to property management to various training centers

•Inventory management of computer desktops

•Process and manage $ >150,000 in yearly invoices for accounts payable

•Assist Regional Property Manager with management of a budget $ >500,000

•Order/track materials, testing equipment and supplies through AT&T’s supply chain

•Work independently with remote supervisor

Alan J Blair, MH Consulting, OfficeTeam San Francisco, CA 03/14 – 01/15

Executive Assistant (GIC – Alan J Blair)

•Supported the Manager of Corporate Relations for a large Singapore-based Investment Corporation

•Assisted with holiday event planning and company activities

Sales Coordinator (Westfield Mall – MH Consulting)

•Responsible for implementing and managing all Specialty Leasing (SPL) and Partnership Marketing (PM)

•Recorded $ >100,000/month from Specialty Leasing tenants

•Implemented, managed and coordinated activations: Retail Merchandise Unit (RMU) roll-outs, managed installation of Partnership Marketing and Mall Media banners/signage

•Visual Merchandising: Client liaison of PM banners/signage, photographed and uploaded PM collaterals into an online digital asset management site

•Property Management: Finalized tenant paperwork for Specialty Leasing and Partnership Marketing using Salesforce, and coordinated the departmental closing process

Administrative Assistant (McGladrey, LLP – OfficeTeam)

•Supported the Business Director of Private Equities and Office Lead at one of nation’s leading accounting firms

•Drafted proposals, formatted and revised presentation documents via Microsoft Word, Excel and PowerPoint

•Scheduled and maintained the office’s daily conference room calendars via Microsoft Outlook

•Managed Business Director’s client contact list and monthly calendar

Fleishman Hillard San Francisco, CA 01/13 – 02/14

Administrative Assistant

Worked alongside a team of admins supporting an office of 70-75 people working in the Public Relations and Integrated Marketing field.

•Created and tracked Purchase Orders (PO) and Blanket Purchase Orders (BPO) for various vendors and freelancers globally totaling between $25,000 - $100,000/month

•Created, organized and distributed first week welcome schedules for new employees - this meant liaising between the new hire’s direct colleagues to schedule 1:1 and account briefing meetings.

•Coordinated both national and international travel arrangements for mid to senior-level staff

•Maintained up-to-date expense reporting for mid to senior-level staff using Concur software

•Coordinated and negotiated venue contracts for company events

•Managed the office’s daily conference room calendars via Microsoft Outlook

JPMorgan Chase San Francisco, CA 02/12 – 09/12

Executive Administrative Assistant (On contract)

Functioned as principal support person to the US Equity Sales Team, in Investment Banking.

•Maintained up-to-date expense reporting

•Coordinated travel arrangements for mid-senior level staff

•Sent company models and teach-in notes to clients and staff using Deal Axis Global Suite and JPMorgan Markets Asia Console

•Performed executive-level administrative support activities to aid in the development, implementation and management of programs and policies

•Used discretion in maintaining confidentiality while resolving time-sensitive issues with a high degree of precision and attention to detail

OGM Consulting Southfield, MI 11/07 – 04/11

Administrative Assistant/Human Resource Coordinator

Direct assistant to company President for small human resource consulting firm.

•Managed President’s monthly calendar

•Scheduled and coordinated client communications and candidate interview and testing

•Coordinated travel arrangements

•Legal compliance

Fortney Eyecare Associates Dearborn, MI 09/06 – 09/07

Accounts Payable/Human Resources

In charge of the Accounts Payable and Human Resources for all six office locations of a family-owned and operated optometry company with over $1 million in yearly sales.

•Managed and monitored over $150,000/month in transactions for reconciliation, bank charges and store check-outs using my analytical skills

•Processed and handled $ >25,000/week in employee payroll for up to 35 employees

•Managed and tracked contact lenses and frames inventories

•Dealt with vendors and customer relations on a daily basis

•Legal compliance

Education

Schoolcraft College Livonia, MI 2002-2005 / 2017

•Attended part-time classes; 2002-2005

•Re-enrolling, Winter 2017

Skills

SAP, Oracle, Microsoft Office Suite (both in the PC and Macintosh operating systems), Google Docs, Salesforce (CRM software), PeopleSoft (ERP software), Concur, ADP, QuickBooks, Blackboard, Med iSOFT and SysAid software

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