Administrative Assistant Office
Resume:
K. Cherease Andrews
**** **. ********* **** *** #B
Baltimore, MD 21226
********@*****.***
Professional Experience
Administrative Assistant, Laureate Education Inc. 6/2016 – Present
Provides support for two Vice Presidents in the Corporate Information Technology department
Assists with presentations and reports using PowerPoint and Excel for meetings
Creates and maintains confidential files and records, as requested
Maintains and updates vendor contract spreadsheet
Maintains and updates Employee Resource Management spreadsheet
Maintains and updates daily calendars
Schedule appointments and conference calls and ensure that top priority agenda items and established timelines are adhered to in alignment with organizational objectives
Coordination of US domestic and international travel. Conduct research in preparation for travel abroad if applicable
Coordinates internal and external meetings and conferences for executives. Collect information needed for conferences and reports
Coordinates logistics and materials for meetings and conferences as required
Prepare and/or process travel and expense reports
Works closely with other administrative assistants throughout the organization in a collaborative and professional manner, e.g. Leadership Meeting coordination, etc...
Responsible for ordering all office supplies for the office
Responsible for the onboarding process for new employees
Administrative Assistant, Office Team 3/2016 – 6/2016
Created and maintained confidential files and records as requested
Maintained and updated daily calendars
Updated Excel spreadsheet lists that were utilized on a daily basis
Scheduled appointments and conference calls and ensured that top priority agenda items and established timelines were adhered to in alignment with organizational objectives
Coordinated logistics and materials for meetings and conferences, as required
Prepared letters, spreadsheets and correspondences, and arranged meetings as directed
Prepared and/or processed special reports including invoices, check requests, travel and expense reports
Production Coordinator, HFF 12/2010 – 02/2016
Provided administrative support to a team of eleven
Scheduled property tours for brokers and clients
Scheduled conference calls for the team
Coordinated luncheons and events for the team
Coordinated offsite events for the team and the clients
Distributed marketing materials electronically to clients in a fast-paced environment with a 24-hour turnaround
Assisted clients with online access to the marketing materials
Maintained and updated a client contact database (17,000+ clients)
Processed and submitted expense reports
Created and distributed weekly status reports
Scheduled domestic travel for the team
Processed Expense Reports (Concur Database)
Provided phone coverage for the receptionist as needed
Maintained calendars for the brokers on the team
Scanned and archived files for the team’s deals
Administrative Assistant, First Court of Appeals 01/2010 – 12/2010
Provided administrative support to three judges and six attorneys
Proofread and prepared civil and criminal court case opinions for judges’ review
Maintained files for court documents
Ordered office supplies for an office of 60 court employees
Coordinated office luncheons
Administrative Marketing Assistant, CB Richard Ellis 06/2007 – 06/2009
Scheduled property tours for brokers and clients
Scheduled conference calls
Processed up to 3,600 hard copy mail-outs for marketing materials
Answered multiple phone lines for five brokers
Coordinated luncheons for the team
Maintained and updated client contacts database
Administrative Contract Employee, Primary Personnel Services 02/2007 – 06/2007
Provided support for an Office Broker
Answered multiple phone lines
Maintained weekly reports
Coordinated luncheons monthly
Monitored voice mailbox on a daily basis for potential office space prospects
Short Term Investment Funds Specialist, JP Morgan Chase 10/2006 – 12/2006
Traded Offshore Automatic Cash Investments electronically
Traded proprietary automatic cash investments
Downloaded Trust jobs from department's computer system
Downloaded Microsoft Access database for trades and income totals
Sent and received wires (incoming and outgoing) for Money Market accounts
Reconciled all Money Market Funds
Posted accrual rates into Microsoft Excel spreadsheets
Calculated accrual income for internal clients
Mutual Funds Specialist, JPMorgan Chase 08/1998 – 10/2006
Traded up to 800 plus 3rd Party and proprietary funds under strict deadlines daily
Settled trades to credit or debit clients' accounts
Processing up to 200 plus transfers which included transferring shares from account to account internally and transferring shares in and out of the firm to and from a number of outside brokerage firms assisted Team Lead with daily job responsibilities which included maintaining 0 balances for the department's internal house accounts, retrieving various Mutual Fund account reports, performing maintenance on 3rd Party Database and assisting the unit manager with various research and conversion projects as needed
Reconciled daily share balance breaks
Traded up to 125 Offshore Funds on a daily basis under strict deadlines
Monitored and maintained supply orders for an office staff of 50 in administrative assistant's absence
Lockbox Operations Specialist, JP Morgan Chase 04/1988 – 08/1998
Processed commercial clients’ lockbox deposits
Processed payments for retail lockbox accounts
Acquired responsibility as the interim team leader to assist the department manager with quality checking team members' daily job processes
Sorted mail in the mailroom
Distributed clients’ lockbox deposit details via postal mail service
Skills: Microsoft Excel, Microsoft Outlook, Microsoft Word, Lotus Notes, Global Plus, AMTRUST, Document Direct, One Stop, Bloomberg System, 10-key by touch, Typing - 50 WPM, Concur Expense Reporting, PeopleSoft Expense Reporting
*References provided upon request
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