Sign in

Administrative Assistant Manager

Jacksonville, Florida, United States
January 17, 2017

Contact this candidate

Alicia C. Wagner

*** ***** ****. #**

Atlantic Beach, FL 32233

Cell: (904) ***-****

Objective: To obtain a challenging position in a setting where future advancement is based on personal

Achievement and merit.

Strengths: Detail and success oriented, strong organizational skills, excellent communication skills and perform well under pressure. Able to adapt quickly to new situations and procedures, dependable and self-motivated.

Employment History

5/14 to 7/16 Plantation at Ponte Vedra Beach

Receptionist/Administrative Assistant

Greet members with a positive attitude and assist with any requests or complaints

Answer and transfer phone calls, take messages and distribute

Take reservations for both the Clubhouse and the Beach House

Create seating charts for both Locations according to the member request

Host and Seat members at both locations

Order Flowers for the Clubhouse and any special events, also create center pieces for special occasions

Create lunch and dinner menus for both locations working closely with the Chef and Managerof Catering/Banquets

Maintain Website

Give tours of the Clubhouse for potential members and answer any questions

Assist Director with administrative duties

Maintain inventory and order supplies also maintain all office equipment

Open and route mail, prepare any outgoing mail

Approve and code invoices for A/P

Assist the Catering and Banquets Manager with special events

2009 to 2014 Stay at Home Mom

2/08 to 5/09 St. Luke’s Hospital

Director’s Secretary –Campus Plans &Operations Assist Director with daily communications

between departments, scheduling meetings and taking minutes. Constant interaction with

different departments (Security, Housekeeping, Phone Operators, Kitchen and Maintenance departments) over-seen by the Director

Responsible for timely processing of invoices from all departments

Prepare and follow through with requisitions for numerous departments

Maintain filing system

Maintain data base with contractor information and work orders

Arrange Executive schedule/travel/conference calls/meetings

Prepare and reconcile expense reports

Answer multi line phone system

Maintain confidential employee files

Process employee timesheets on a weekly basis

Maintain inventory and order supplies, maintain all office equipment

Open and route mail and prepare any outgoing mail

4/02 to 10/07 Randstad/Jacksonville Electric Authority (JEA)

Team Lead-Project Services/Controls Oversee a team of 3 project assistants for processing

Construction and utility related capital invoices and purchase order requisitions. Constant

Interaction and support to Project Managers, Purchasing and Accounts Payable.

Responsible for timely payment, audit and approval of over 600 invoices monthly

Prepare requisitions for new and/or change orders to PO’s

Track and produce reports on PO’s, work orders, requisitions and invoices

Maintain contractor filing systems and data base

Follow up with A/P for late payments to contractors

Help to revise Invoice Processing map in order to improve on performance

Verify capital funding source and availability

Oversee and track managerial approval process

8/99 to 4/02 SEDA Construction Company

Warranty Coordinator/Manager Oversee office personnel and customer relation activities.

Constant interaction with sales people and customers.

Schedule field representative to make home inspections within a two week time frame

Coordinate with sub-contractors to make repairs in a timely manner

Follow up with Homeowners per completion of repairs

Maintain Approach database

Prepare weekly reports

Maintain Customer relations

Approve A/P vouchers for payment

4/99 – 8/99 Patterson Home Improvements

Administrative Assistant/Office Manager Oversee office personnel and customer relations activities. Constant interaction with sales people and customers.

Coordinate all travel arrangements and meetings for Executives

Assist Executives with special projects

Assist Sales and Marketing departments

Maintain HR records (confidentiality)

Oversee the maintenance of all office equipment

Maintain and order office supplies

Prepare Sales Agreements

Prepare and maintain Referral Program

Ordering and distribution of cellular phones for new employees

Assemble, distribute and monitor employee manuals and badges

Prepare expense reports for Executives

Approve A/P vouchers

Post receivables to customer accounts

Assist Accounts Receivable, Payroll and HR Departments

Skills: Microsoft Office, Outlook, Oracle IP, Meridian 60+phone system, Publisher,

Faxing, copy machines, postage machine, typing 65+WPM, cash Register, calculator

Contact this candidate