Executive Assistant Manager
Resume:
MELINDA ROE
Cypress, TX 77429
********@*****.***
August 2016 to Short Term Contract Positions
Present Executive Assistant
November 2014 to Core International LLC
July 2016 Executive Assistant to President/CEO
Managed and coordinated President’s calendar, including arranging all meetings and conference calls.
Planned and coordinated all company events, including large offsite meetings
Extensive travel planning, including international travel and accommodations
Prepared expense reports
Responsible for obtaining Work Visas for employees traveling for work internationally
Prepared PowerPoint Presentations for Executive Meetings
Designed and implemented Company Newsletter, which also included our Mexico and India offices
Took minutes in all Executive Meetings
Responsible for handling all maintenance issues of company facilities
September 2013 to Tellepsen Builders
October 2014 Executive Assistant to the Vice Chairman/COO
Managed and coordinated calendar, including arranging all meetings and conference calls.
Extensive travel planning
Prepares PowerPoint Presentations for Monthly Operations Meetings
Coded and approved all Operations invoices
Prepared and made all revisions to contracts for RFQ’s and RFP’s
Scheduled and planned all company events
Supervised Receptionist
In charge of all office functions, vending machines, coffee service, office supplies, janitorial service, maintenance
April 2010 to Weir Oil and Gas
September 2013 Executive Assistant to President and Vice President of Business Development
Worked on Integration Team for acquisition of Seaboard International
Managed, arranged and attended multiple, large off-site meetings for executives and upper management to meet for integration of both companies. This included arranging all travel, transportation, hotels, meeting rooms and catering for 40+ people. Most were traveling internationally.
Managed and coordinated President’s and Vice President’s calendars, including arranging all meetings and conference calls.
Worked with marketing company to change all existing branding and logos, which included signage and uniforms for 16 locations.
Managed extensive upgrades to the corporate headquarters of Weir Seaboard. This included adding over 40 new cubicles, new kitchen and bathrooms, office for President, and new reception area.
Gathered information and prepared weekly Integration Status Report for executives.
February 2006 to MosquitoZone Corporation - a Vector Control contractor for Exxon Mobil
April 2010 Executive Assistant to President
Arranged international travel and accommodations for President and all contract workers
Managed and coordinated President’s schedule
Obtained Work Permits and Visas for all Contractors (up to 16)
Prepared Expense Reports for President and all Contractors – most all required currency exchange.
Expedited delivery and logistics of all products to projects globally.
Responsible for Accounts Payables, Accounts Receivables and Payroll.
Prepared all Employment Contracts.
Prepared presentations using Macintosh.
February 2003 to Apache Oil and Gas Corporation, Houston, Texas
December 2005 Administrative Assistant to Manager of Gulf Coast Production
Responsible for Gulf Coast Region Production Report, which included receiving and inputting of production data and updating 200+ graphs daily.
Prepared PowerPoint presentation slides for Executive meetings.
Prepared AFE’s for department, which included wording, approval and distribution.
Coordinated travel arrangements and accommodations for department Manager.
Prepared Expense Reports.
Managed and coordinated Manager’s schedule.
Regularly planned and arranged catered Luncheon Meetings for 40+ people.
April 1996 to El Paso Production Company
February 2003 Executive Assistant to Vice President of Offshore Exploration. (1998-2003)
Prepared AFE’s for department which included wording, distribution and approval.
Assisted Exploration Department in technical evaluation of JV opportunities by providing technical and administrative support.
Performed PI Database searches, including Cumulative Production Statistics, Scout Ticket information, and current well activity.
Created and maintained Geographix projects.
Requested and organized data from multiple sources for reports.
Imported information into spreadsheets and created statistical charts and graphs.
Made arrangements for large company-sponsored outings.
Managed and coordinated Vice President’s schedule.
Executive Assistant to Comptroller. (1996-1998)
Prepared presentations for meetings.
Prepared monthly activity reports on Accounts Payable status and Contract Employees.
Input and paid all Corporate Accounts Payables.
Compiled information and prepared Operations Review Report.
Scheduled and planned large meetings.
Prepared all correspondence in Accounting Department.
Prepared confidential company documents.
Scheduled travel arrangements.
EDUCATION PowerPoint – Advanced Training (Proficient)
Microsoft Word – Advanced Training (Proficient)
Excel – Advanced Training (Proficient)
Geographix – Basic and Intermediate Training
Access – Intermediate
Loan Officers License
SKILLS Microsoft Office – Outlook, Word, PowerPoint, Excel, Access, Apple/Macintosh, PI Dwight, ExcaliburEDGE, Geographix, Owl Database, Entourage, PeopleSoft, NetSuite, Calyx, Digital Land Management, Webinar, Lotus Notes, Concur, Dropbox
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