Human Resources Administrative Assistant

JANET PIMIENTA

*** *.*. ***** *****, Miami, Florida 33184 • 305-***-**** • *****.********@*****.***

OBJECTIVE

Seeking employment in a dynamic, goal-driven company in need of a versatile, goal-driven employee, who is willing to put time and effort into the job.

EXPERIENCE

Bayview Asset Management Coral Gables, Florida

Administrative Assistant- Legal Department August 2015 - November 2016

Maintained oral and written communications with attorneys, supervisors and vendors.

Processed over 100 legal invoices on a weekly basis and obtained attorneys signatures and approval prior to processing the invoices.

Organized large volumes of legal files and documents both in paper and electronic form.

Responsible for storing confidentiality agreements entered into between Bayview Asset Management and clients.

Logged all new entity CD’s in InterWoven software and stored CD’s in the legal department’s library.

Bayview Asset Management Coral Gables Florida

Human Resources Assistant December 2010 - August 2015

Processed expense reports by gathering and reviewing receipts and completed reimbursement forms per budget limitations.

Assisted the Human Resources Department personnel in gathering information and documentation from temporary work agencies.

Assisted in the new hire process by contacting prospective employees and scheduling interviews, flights and hotels.

Assisted in the New Hire Orientation and registered participants.

Managed new hire paperwork by verifying the information submitted to the Human Resources Department and verified that all documents were completed.

Organized and maintained both active and terminated employee files.

Responsible for storing I-9’s and contacting employees whose I-9’s were expiring.

Communicated with vendors and processed 250 vendor invoices for payment on a monthly basis.

Responsible for gathering documents for Audits.

Communicated with vendors and processed vendor invoices for payment.

Managed the employee education reimbursement process by gathering course enrollment information and end of semester grades from employees, completed reimbursement authorization form, and approved employee reimbursements up to $3,000 as authorized by Bayview Asset Management.

Purged term files and sent files to Iron Mountain.

Jorge Pimienta, M.D., Inc. Miami, Florida

Medical Insurance Verifier October 2007- February 2010

Responsible for verifying patient’s insurance.

Scheduled appointments.

Assisted with front office procedures as needed.

Sani-Chem Products Corporation Miami, Florida

Office Manager July 1997-July 2007

Managed over 500 accounts receivables and over 25 vendors.

Supervised and trained accounting staff regarding office procedures and policies.

Assigned and regulated clerical/secretarial functions to office personnel.

Designed filing systems and arranged the procedures for maintaining records.

Administered banking, deposits, account registry, payroll and distribution of employee checks.

EDUCATION

Miami Dade College Miami, Florida

Associates Degree in Science January 2011-

State of Florida Department of Professional Regulations Board of Dentistry Miami, Florida

Dental Radiographer July 1986

Lindsey Hopkins Technical Education Center Miami, Florida

Expanded Duties for Dental Auxiliaries April 1986

Florida Career College Miami, Florida

Dental Assistant Certification November 1982

SKILLS

Excellent communication and organizational skills, detailed oriented, the ability to multi-task and work well under supervision.

Ability to handle sensitive, confidential, and interpersonal matters adequately.

Knowledgeable in Microsoft Word, Excel and Outlook.

Ability to operate Red Carpet Employee Onboarding Software and Interwoven Document Management System.

Availity medical software

Fluent in both English and Spanish.

References available upon request.

Contact this candidate