Barbara Tapanes

*** ** ** ***., *** ***

Miami, FL 33172

305-***-**** (Direct)

acyak2@r.postjobfree.com

Career Objective:

To secure a position with a company that will utilize my skills, experience, and desire to learn.

EXPERIENCE

12/2012- Current Tow Connect, Inc. – Administrative Assistant

Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.

Answered telephones and transferred calls to appropriate staff members.

Sorted and distributed incoming communication data, including faxes, letters and emails.

Billing and collections, invoicing, credit card processing

Contract management

License renewals

09/10- 12/2012 Lowell International Realty, LLC. – Broker Assistant/Transaction

Coordinator

Responsible for all data and reporting associated with the transaction database

Run portfolio reports to determine critical lease dates (renewal options, termination options, etc.)

Prepare and track broker and listing agreements as requested for dispositions

Coordinate and set up meetings with business units, Legal, and department meetings, set up conference calls with brokers, landlords and attorneys for lease review when necessary

Provide administrative support for the Sr. Vice President and Director, including answering phones; responding appropriately to requests; coordinating meetings, conference calls, and travel arrangements; and preparing correspondence

4/08 – 09/10 Doral Isles Real Estate, LLC. – Office Manager/ Broker Assistant

Assist brokers in building and maintaining a successful book of business

Maintain producer files including distribution of marketing brochures and mailing contract information to new producers

Maintain quality of end product by verifying quotes and following established procedures

Have knowledge of and perform computer data entry of quotations, binders and related support documents

Be technologically savvy and data driven

Handle endorsement requests and referrals to the broker as necessary

Follow up for any outstanding information needed to complete the underwriting file

Complete project work as assigned by broker

Support department transactions by updating the transaction database as requested

Deposit transaction escrows and logs in QuickBooks

Issue commission checks for broker to sign

12/04 - 6/05 Law Office of Carl M. Sugarman, P.A. - Real Estate Paralegal / Post Closer

Represented attorney by obtaining information and communicating, following up on delegated assignments.

Maintained confidence of clients by keeping information of attorney/client confidential.

Know very well when to act and when to refer matters to attorney.

Assembling documents for real estate brokers and mortgage originator

Communication with all customers involved

Sending documents to county recorders

Mail mortgage document to banks

Mail copies of closing documents to customers

Mail out payoff

9/98 – 12/04 Realty World Marquee Properties - Office Manager

Assist with all financial aspects of all department functions and transactions

Prepare advertising

Provide support for 25 realtor’s

Track sales and listing progress

Answer multiple phone lines

Issue commission checks for broker to sign

6/97 - 9/98 Century 21 Bona Fide Realty: Secretary

Scheduling and organizing broker and client meetings

Preparing, editing and revising many various legal documents

Screening and directing telephone calls and client inquiries to correct parties

Providing support to 45 Realtors

Preparing advertising materials

Coordinating appointments, Open Houses, Closing, coordinating travel itineraries

drafting and editing several real estate documents such as sales documents, purchase and sale contracts, letter of intent, leases, exhibits and closings

SKILLS

Documentation skills Meeting planning

Telephone skills Excellent Verbal communication skills

Dependability Professionalism

Detail oriented Client relationship

Multi-tasking and able to meet strict deadlines

Mlxchange and Tax Roll

EDUCATION Gold Coast Schools

MedVance Institute

Florida International University

Miami-Dade College, Associates in Arts Degree June 2006

South Florida International Academy

Notary Public

REFERENCES Furnished upon request.

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