Human Resources Management

Yvonne M. Ayoroa

**** ***** ***

Frederick, MD **701

Phone: 301-***-****

Cell: 240-***-****

acy7t1@r.postjobfree.com

MANAGEMENT SUMMARY:

Professional with over 20 years of experience in a variety of industries. She is used to reporting to the president and/or CEO of the organization. She is used to Planning, instead of reacting after the fact. A Controller, a teacher, a writer of software instructions, a flexible thinker, a person that knows how to listen. Has supervised from 5 employees to no employees working directly for her. She likes to develop people so they can be effective and maximize their contribution to the company. Her familiarity with the handling and reporting of Projects, defining the effective use of Business Intelligence software so as to extend performance measurements for the benefit of Upper Management. Knowing that communications has to extend to the warehouse, the sales personnel and support personnel so they can see how they are performing. She is familiar with methodologies to automate the flow of information so as to minimize cost and reduce errors. She has gained invaluable experience by converting clients from one accounting software platform to a more appropriate one.

Technical Skills

a)MS Dynamics NAV, Solomon/ Dynamics SL, Dynamics SL Job Costing with Time Entry, Payroll, AP, AR, GL

b) Microsoft Excel 2016, Microsoft Word 2016

c) HR Office (Human Resources software) and Ceridian Flex Spending for Cafeteria Plans

d) Certified ProAdvisor for Quickbooks Desktop and Online.

Government Contracts, Associated Billing:

a)Navy Hospitals 2yr contract – Classroom of the future implementations.

b)Internal Revenue Service – 4 Terabyte backup environment.

c)Department of Labor – IT Network Personnel.

d)MD Department of Transportation – Dynamics SL Installation, Training and Support.

Conversions:

a)Quickbooks to Dynamics SL. Satellite Services Government Contractor, Multinational Contracts. Mapped Quickbooks data to the Dynamics SL platform. This involved Chart of Account setup, AP, AR, Job Costing with Time Tracking. Proofed years 2003 to 2011. Wrote training manuals for personnel training, more.

b)Quickbooks to Dynamics SL. Energy Conservation (Carbon Credits) Mapped Quickbooks data to the Dynamics SL Platform. This involved Chart of Account setup, AP, AR, Job Costing with Time Tracking. Proofed years 2007 to 2010. Wrote training manuals for personnel training, more.

c)Quickbooks to Dynamics SL. AID Government Contractor. OMB 133 Reporting. Mapped Quickbooks data to the Dynamics SL Platform. This involved Chart of Account setup, AP, AR, Job Costing with Time Tracking. Proofed years 2007 to 2010. Wrote training manuals for personnel training, more

While working as Controller for a Solomon/Dynamics SL Reseller:

1.Used Dynamics SL for General Ledger transactions and reconciliation. Setup Chart of Accounts and Sub Accounts structure,

2.Working with upper management, defined reports to meet their unique needs.

3.Projects Setup: Time & Expense Tracking by Project; Task and sub task setup; Integration with General Ledger. Meeting the Project Manager’s information needs.

4.Trained and supervised Accounts Payable, Accounts Receivable accountants

5.Ran Payroll (bi-weekly, monthly) depending on the client need.

6.Ran and maintained 125 Plan for the company using Ceridian Flex Spending Software

7.Organized W2 and 1099 structure for the company.

8.Wrote training manuals for internal training and for clients’ accounting departments.

9.Used Excel as a bridge bringing data in Dynamics SL. Taught clients these techniques.

10.Used Excel as an export tool and as a report writer for specialized reporting. Taught clients these techniques.

11.Used the Dynamics SL General Ledger report writing tools. Taught clients these techniques.

12.Used the Dynamics SL screen customization tools to improve information flow for the company and for clients.

13.Helped define the criteria to use a Business Intelligence tool to meet internal and client needs.

14.Provided IT guidance as to security needs and reliability constraints, from a financial needs standpoint.

15.Reviewed Sarbanes Oxley requirements when addressing government agencies and some not-for-profits

16.Managed organization’s funds deposits to maximize return and availability

17.Negotiated Bank Lines of Credit for the Corporation.

Industry Experience – Clients/Employers

Contract Accounting Services (December, 2014 – August, 2015)

Fill-in Accountant for a pharmaceuticals research firm, handled day to day duties for while their staff accountants were on vacation.

Created POs and processed receipts for open Purchase Orders.

Updated all W-9 vendors. Confirmed that a current copy of their W-9 was on file.

Setup 2015 folders.

Filed AP files and Purchasing files for 2014.

Used Dynamics SL to serve this client.

Fill-in Accountant for Non-Profit Dog and Cat Sanctuary. Paid bill via the Web. Deposited and recorded payments and donations via the Web remote deposit. Did some bill for kennel care that was provided for extra support.

Worked for Gas Station with a service department. Ran payroll every two weeks. Paid AP bills and posted hand check cut between visits. Determined commission for two employees and ran payroll every other week. Posted money received via ATM machine, Credit cards and cash. Posted reports from the gas supplier which could include rebate for station’s share of the Giant Gas Reward Promotional.

Used Quick Books for all accounting services. Averaged one day a week for the Non-Profit and one day every two weeks at the Service Stations.

Industry: U.S. Government Contractor – Satellite Services

Company: UltiSat, Inc., Gaithersburg, MD (Sept 2011 – Oct 2014)

Tasks: Software Conversion, Employee Training, Projects Setup and Tracking, General Management Accounting

Title: Software Conversion Consultant, Accountant

Software Conversion: Quickbooks source convert to Dynamics SL. Bringing up the newly installed Microsoft SL (formerly known as Solomon) converting accounting system for the years 2003 through September 2011.

Set up project structure for new projects. Worked with Project Managers to determine necessary tasks and budgets for projects.

Monitored expenses and billing to see that they went to the correct project.

Trained AP clerk on entering voucher and running checks.

Helped do parallel accounting for October through December, 2011.

Hired full time December, 2011

Working with Controller, did General Ledger monthly reconciliation and other end of month accounting.

Participated in Audit Reporting.

Did Journal Entries, Accruals, Adjustments

Did Financial Reporting and Consolidations

Participated in the Budgeting and Forecasting process

Did Financial Analysis and Variance Analysis

Starting in 2013 ran the weekly AP checks and processed all wire payments – domestic and international. Some of the international wires were in foreign currencies. Posted currency transaction journals. Sometimes communication was challenging because of foreign languages and cultural hurdles.

Set up their 1099 tracking system.

Responsible for getting daily bank balances for multiple banks and providing management with the daily cash balances for all accounts and the Lines of Credit.

Reviewed AP invoices prior to their release. Oversaw and trained AP Clerk.

Processed all deposits to the bank and posted them into SL.

Provided CFO with a weekly AR Cash Flow Forecast.

Setup new customers and vendors.

Setup new projects with the information on new contracts provided by the Project Managers.

Help train all new accounting employees.

Was the “go to” person for any software idiosyncrasies.

Wrote “How To” instructions on various parts of the accounting process.

Did other special projects as needed for the Controller and the Accounting Manager.

Sales Tax Reporting and paying for: MD, VA, WA

Industry: Energy Conservation – Multicompany

Company: C2I, Middleburg. VA (Jan 2011- April 2011)

Tasks: Software Conversion, Employee Training, Project Setup, General Accounting

Title: Software Consultant

Client is in the Energy Conservation, Forestry Service had outgrown Quickbooks capabilities. They needed an accrual based system. Contracts with Utilities, Carbon Fund Credits, Tree Forestation Management and other Conservation opportunities forced to have multiple companies, with all the accompanying complications. Their CPA firm recommended migrating to Dynamics SL. Client had a limited budget for this project that had to be addressed and limits were met. Clean up, finished entries January 2007 through December 31, 2010. After my training, Controller felt confident enough now, to finish the job for the current year (2011).

Analyzed client’s needs and developed solutions to meet their needs

Wrote the General Ledger Management Reports

Helped the Controller bring the accounting information from Quickbooks to MS SL for the 2010 year.

Trained Controller on using MS SL.

Defined Financials to meet Management needs using FRx (a software report writer)

Modified Chart of Accounts as needed for the new reporting plan.

Reviewed these definitions with management to get their concurrence.

Industry: Government Contractor/ Not for Profit – International Disaster Handling

Company: Development Innovations Group, Bethesda, MD (May 2010 – Dec 2010)

Tasks: Software Conversion, Employee Training, Project Definitions and Setup, General Management Accounting

Title: Software Consultant

Client had outgrown Quickbooks capabilities and needed an accrual based system. New contracts for the Agency for International Development required a more robust system to be able to provide auditability and reporting. Also OMB 133 requirements needed to be addressed. Their CPA firm recommended migrating to Dynamics SL.

The Microsoft Partner who sold them the software had the technical capabilities to install the software and migrate the data. I provided guidance for this to be achieved effectively.

The Client needed an internal person to acquaint themselves with the new software and make sure the conversion addressed their specific unique needs. So this conversion made sure that:

Analyzed client’s needs to develop needed solutions.

Internal organization reporting needs were met, Financials and Budgets.

Chart of Accounts reorganization.

Teach clients and their management to use Dynamics SL’s rich Project Management System.

Setup of Project Management system to address the individual Contract needs.

Map and modify the data structure so as to take into account Quickbooks nuances with the richer and more flexible Dynamics SL capabilities.

Help redefine the account and subaccount structure

Defined Financials to address Management reporting needs, using FRx (a software report writer)

Help Client understand the Dynamics SL Project capabilities so as to best serve their current and future needs.

Train Client on using their new environment.

Modify certain Dynamics SL Menu structures to personalize the Screens and Fields to satisfy Client needs and wishes

Wrote Operating Procedures for Client personnel: GL, AP, AR, Cash Manager, Project, Time and Expense allocations and Flexible Billings.

Setup Time and Expense using Business Portal (SL Web based time entry tool and management reporting tool) and ADP Payroll data needs.

Complete Data Reconciliation – Bank, Projects, Indirect Rates

Wrote Instruction Manual specific to the way they were using the software.

Industry – Government Contractor, Software Integrator

Company: ITA Corporation, Rockville, MD (Sept 1988-Nov 2009)

Tasks: Software Conversions, Employee and Client Training, Project Definitions and Setup, Management Accounting, Human Resources setup and management

Title: Controller, Human Resources Manager for a $9 Million System Integrator selling and supporting Solomon Software, Dynamics NAV and a number of other software packages. Reported directly to the President and CEO.

Provided monthly Financial Reports (Balance Sheet and Income statements) using Dynamics SL. Established these by writing the FRx reports (FRx is software used to write reports).

Supervised personnel for Accounting, Payroll and Human Resources.

Worked with Project Managers for setup and billing of Projects

Handled purchasing for new projects and orders.

Did necessary billing through Flexible Billing and in Order Management..

Provided weekly management reports on Cash Flow, Accounts Receivable and Accounts Payable aging.

Compiled set of guidelines via questions to address Sarbanes Oxley risk concerns.

Prepared and reconciled all bank statements.

Prepared appropriate Sales Tax Reports for multiple jurisdictions (MD, DC, VA, and GA).

Managed organization’s funds deposits to maximize return and availability.

Negotiated Bank Lines of Credit for the Corporation.

Provided business tracking of Contracts (Government and Commercial) using Dynamics SL Project Modules. An integral part of this tracking time collection and incurred cost segregation.

Provided billing on the required Government forms (directly from Dynamics SL) such as DD250s.

Segregated GSA sales for appropriate payment of GSA fees.

Supervised Record Retention standards so as to be compliant with reporting needs.

Supervised and trained employees (and clients) to have the proper setup of Accounts and Subaccounts to segregate Indirect and Direct costs.

Maintained and provided the reporting necessary to comply with the SBA reporting requirements for 8(a) companies..

Provided necessary reporting to satisfy different agencies that ITA Corporation provided services: FEMA, IRS, Department of Labor, Agriculture, and Energy.

Ran Payroll for the corporation on Dynamics SL, processed 941 and 940 forms, and provided W-2s and 1099s.

Supervised Human Resources and associated reporting.

Ran and maintained the 125 plan (Using Ceridian Software) for the group and supervised IT requirements to maintain stability and consistency in the Financial Department.

Volunteer Experience

Seven Locks Baptist Church & AICF, Potomac, MD

2005 to 2011 - Providing financial information to negotiate bank loan line for building expansion. Not-for-Profit Accounting services.

Treasurer, Controller, Trustee

Education and Training

BS Degree – Graduated from Stephen F. Austin University, Nacogdoches, Texas

Additional Accounting Courses – Brazoria University, Freeport, Texas

Safety Department Training – Dow Chemical, Texas Division

Microsoft: Software training for Dynamics SL and some Dynamics NAV. Office 365, Extensive Excel experience. Dynamics Report Writers.

Ceridian: Human Capital Management – FS 125 Plans

Quickbooks: Certified Pro-advisor Desktop and OnLine

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