Administrative Assistant Executive

Theresa Canjar, CPM

**** *. **** ****** #** Bozeman, MT 59718

720-***-**** *************@*****.***

Executive Administrative Assistant

A Recognized Expert in C-Level Executive Support

Comprehensive experience in providing key support to executive level leaders. Highly skilled in all aspects of executive support, including but not limited to extensive use of MS Outlook, Word, Excel, Power Point and MS Project, verbal and written communications, travel scheduling, itineraries and agendas, expense reports, time management, records management, reporting, coordinating high level events and liaising with a diverse group of people around the world.

CORE COMPETENCIES

Administrative Support Calendar Management Executive Communications Travel Management

C-Level Presentations Event Coordination Resource Management

Customer Relations Contract Negotiations and Management

Records Management Project Management Process Improvements

EXPERIENCES AND ACHIEVEMENTS

Travel, College and Contract/Temporary Work 2014 - Current

CENTURYLINK, Denver, CO 2011 – 2014

Executive Assistant/Office Manager, Denver Finance

Managed all aspects of office operations for 1,200 employees, including support for executive level leaders.

tSuccessfully supported Monroe headquarters with calendar management, written and verbal communications, all hands meetings, team building events, special requests, organizational charts and distribution lists for the department.

tProvided travel arrangements, itineraries and documents relating to travel and meetings for any employee in the Denver organization that had the need to travel.

tCoordinated operations for the department including prioritizing deliverables of each group reporting into the Controller’s organization to ensure workflow efficiency.

tProactively managed executive escalation issues and complaints with follow through until resolved for all involved.

tManaged special projects, including leadership meetings for the Controller and CFO, led an efficiency project for the Assistant Controller’s organization, liaison between Corporate and Denver offices, I9 Coordination, layoffs, retirements, exits, workplace violence and safety protocol.

tSuccessfully maintained high level of confidentiality.

QWEST CORPORATION, Denver, CO 2005 – 2011

Executive Assistant to the Controller 2007 – 2011

Provided advanced administrative support to the Controller and C-level executives.

tSuccessfully managed up to 8 calendars at one time in order to schedule meetings that worked well with all direct reports to the CFO and Controller locally and internationally.

tProvided travel arrangements, itineraries and documents relating to travel and meetings for the leadership and employees needing to travel locally and internationally.

tSuccessfully developed a research library and coordinated training for the entire organization.

tPlanned and coordinated leadership conferences for the CFO and Controller’s organizations.

tEffectively managed expense reports, invoices, operations and various reports for the executive team.

tProvided key support to Audit Committee, including data tracking and presentation development.

tSuccessfully maintained high level of confidentiality.

Senior Administrative Assistant, Denver Finance 2005 – 2007

Provided advanced administrative support and business expertise to executive level leaders and directors.

tSuccessfully prepared and developed financial and operational reports for Executive Directors.

tManaged all calendars, agendas and travel arrangements for upper management to ensure accuracy.

tPrepared expense reports and invoices to ensure optimal efficiency and financial accountability.

Previous positions from 1993 to 2014 with US West/Qwest/CenturyLink include: Project Manager, Administrative Assistant to Senior Director, Technical Research Librarian/Records Manager, Operations Specialist, and Executive Administrative Assistant to VP Operations.

EDUCATION & TRAINING

Microsoft Office Suite Certification

Office365 COM140 College Course Completed 10/15

Undergraduate BA Degree actively being pursued-St. Leo’s University

I9 HR Government Coordinator Training

SAP Finance Tool Training

Business Writing Training, University of Phoenix, Denver CO

SalesForce Systems Administrator Certificate, San Francisco, CA

Project Management Institute Certification, Denver University, Denver, CO

Accounting & Bookkeeping Certificate, Billings Business College, Billings, MT

Notary, State of Colorado

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