Office Manager, Exec Assist

MARGARITA R VILLEGAS

Mobile # (***) ***-*** Email: acy21i@r.postjobfree.com

PROFESSIONAL SKILLS

Bilingual, English and Spanish

Well-developed analytical, problem solving, mathematical and accounting abilities

Excellent organizational, telephone, customer service, as well as strong written and communication skills

Proficient in Gmail, Word, Excel, Outlook, WebEx, Dentrix, Calculator 10 Key

WORK EXPERIENCE

Office Manager / Executive Team Assistant 06/2016 to 02/2017

Firefly Educate, Milpitas, CA

Provide administrative support to CEO and 2 others in the executive team as needed

Manage CEO calendar in Outlook, schedule meetings, assist with travel plans, reports, email correspondence

Coordinate company meetings

Create and manage the filing system, collect, sort and distribute mail correspondence and deliveries

Remodeled office floor space and coordinate the office maintenance agreement

Managing inventory of office and kitchen supplies, maintaining the work order of the office furniture and equipment

Office Administrator 03/2001 to 05/2016

Donald B. Beck, D.D.S, San Mateo, CA

Manage and streamline the day to day operations of dental office

Manage patient financial accounts and office computer system

Oversee patient relations, explain office policy, and handle patient complaints

Scheduling, collections, accounts payable and receivable, insurance billing

Coordinate appointments with specialty offices

Organize staff safety meetings, training and compliance (i.e.…OSHA and HIPPA) and support staff as needed

Accounting Assistant / Accounts Payable 11/1999 to 03/2001

Latham and Watkins, Menlo Park, CA

Accounts payable

Review reimbursement requests

Manage Petty Cash, Personal Advances and Quick Checks

Prepare and make office deposits

Purchasing Agent / Office Assistant 11/1994 to 11/1999

Nurserymen’s Exchange, Half Moon Bay, CA

Purchase plants to supplement inventory and vender interfacing

Prepare monthly, quarterly, annual sales reports

Conduct weekly and quarterly inventory of plant material

Financial / Customer Service Representative, 06/1989 to 11/1994

Bank of America, Half Moon Bay, CA

Set up new accounts to fit client’s financial needs, also assist clients with auto and personal loans

Preform teller functions as needed and assist with balancing vault and ATM

EDUCATION

1993 A.A., Business Accounting, College of San Mateo, San Mateo, CA

1990 High School Graduation, Half Moon Bay High School, Half Moon Bay, CA

References upon Request

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