Contracts Administrator for DoD/Aerospace contractors

CONTACT INFORMATION:

Susan Marie Ferguson Phone: 714-***-****

**** ****** **** ***: 714-***-****

Cypress, CA 90630 E-Mail:

********@*****.***

RESUME

Contract Administrator, Specializing in Defense Contracts

OBJECTIVE: I am a very outgoing person and am a self starter. I am currently looking for a challenging position in the field of contracting. I am seeking an employment opportunity with an organization that has a commitment to excellence. My intent is to be able to apply and utilize my knowledge and experience in order to benefit the organization. Throughout my employment in the Government Defense Contracts arena, I have gained invaluable experience and have benefited from numerous training and educational opportunities. The ideal position for me would be one that allows for creativity and is willing to pursue continuous improvement opportunities, and is receptive to new and/or better ways of doing business. Continuous improvement and customer feedback are two critical processes that I engage in, as they allow for employee development, growth and improvement, which in turn benefits the organization as a whole.

WORK EXPERIENCE:

05/28/2013 – Present

Defense Contract Administration – Superior Services (DCASS)

Cypress, CA

Position: Senior Contracts Administrator/Consultant, Contract Administration Services

Duties: Provide consulting services for defense contractors in all areas of contract administration, including, but not limited to: Proposal preparation and review; contract/purchase order review; delivery scheduling and monitoring; coordination for source inspection; clarification/interpretation of contract terms and conditions; providing direction regarding patents and patent reporting requirements; providing guidance on government property issues; preparation, submittal and monitoring of invoices; reconciliation of payment/billing issues; assisting in obtaining payment/accounts receivable; and any additional assistance that is required to assure the successful completion of contracts with the federal government.

11/30/2009 – 05/28/2013

LinQuest Corp.

Los Angeles, CA 90056

Position: Contract Administrator

Duties: My responsibility was to ensure compliance with all contractual requirements, starting with the effective date of the contract or subcontract award and continuing throughout the life of the contract (cradle to grave). The numerous duties that were performed include the following: Review, evaluate and analyze contracts and modifications for accuracy, content, and terms and conditions. Prepare Contract Briefs and revisions thereto, summarize contractual requirements, prepare Financial Summary Sheets and budgets, enter financial data into CostPoint/accounting system and upload contractual documents to the LA Server and PM Data files. Route incoming contracts and modifications to the appropriate Program Manager, GP/VP and Director of Contracts for review and approval. Track contract authorizations, funding levels, and customer correspondence. Serve as the focal point for customer requests for quotes (RFQ) and Requests for Proposal (RFP). Provide Labor Rate data and Technical Capability statements as requested by current and/or potential customers. Negotiate funding terms and conditions. Coordinate and delegate tasks to the appropriate functional personnel and monitor progress in order to ensure that those tasks are completed as required. Monitor progress of action items and ensure completion of tasks within the required deadline. Coordinate with other functional personnel such as: the payment office/Defense Finance & Accounting Service (DFAS); Defense Contract Audit Agency (DCAA); Price/Cost Analyst(s); Government Property Administrators; Plant Clearance Officers; Defense Investigative Service (DIS); Quality Assurance Specialists (QARs); the Industrial Specialist (IS); Patent Counsel; etc. Interface with all levels of contractor and agency personnel. Perform contract fund reconciliation for any outstanding payment issues. Monitor and track "on-time-delivery" for individual contracts and their deliverables (data items, monthly reports, etc.) and maintain continuous communications with the appropriate personnel in order to ensure that potential or anticipated concerns are resolved as soon as possible and any unavoidable delay is minimized. Maintain detailed and well organized contract and subcontract files.

04/07/2008 – 03/05/09

Hi-Shear Technology Corp. (HSTC)

Torrance, CA

Position: Contract Administrator

Duties: My responsibility was to ensure compliance with all contractual requirements, starting with the effective date of the contract award and continuing throughout the life of the contract. The numerous duties that I performed include the following: Review, evaluate and analyze contracts and modifications for accuracy, content, and terms and conditions. Coordinate and delegate tasks to the appropriate functional personnel and monitor progress in order to ensure that those tasks are completed as required. Coordinate with other functional personnel such as: the payment office/Defense Finance & Accounting Service (DFAS); Defense Contract Audit Agency (DCAA); Price/Cost Analyst(s); Government Property Administrators; Plant Clearance Officers; Defense Investigative Service (DIS); Quality Assurance Specialists (QARs); the Industrial Specialist (IS); Patent Counsel; etc. Interface with all levels of contractor and agency personnel. Perform contract fund reconciliation for any outstanding payment issues. Monitor and track "on-time-delivery" for individual contracts and maintain continuous communications with the appropriate government agency personnel in order to ensure that potential or anticipated delays in delivery are resolved as soon as possible and any unavoidable delay is minimized. Prepare and submit progress payments, public vouchers, commercial invoices, and Material Inspection & Receiving Reports (DD Forms 250). Ensure that the ordered item(s) is inspected and accepted in accordance with the contract requirements; items/services are delivered/completed on time; ordered items/services are billed at the correct amount; and verify that the ordered item is received and accepted by the receiving activity. Monitor and track billings/payments to ensure that payment is received in accordance with the terms and conditions of the contract. Administer all Department of Defense (DoD) contracts and subcontracts issued to HSTC.

04/27/2006 – 04/07/08

Defense Contract Administration – Superior Services (DCASS)

Cypress, CA

Position: Consultant, Contract Administration Services

Duties: Provided consulting services for defense contractors in all areas of contract administration, including, but not limited to: Proposal preparation and review; contract/purchase order review; delivery scheduling and monitoring; coordination for source inspection; clarification/interpretation of contract terms and conditions; providing direction regarding patents and patent reporting requirements; providing guidance on government property issues; preparation, submittal and monitoring of invoices; reconciliation of payment/billing issues; assisting in obtaining payment/accounts receivable; and any additional assistance that is required to assure the successful completion of contracts with the federal government.

10/2000 – 04/27/2006

Department of Defense (DoD)/Defense Contract Management Agency (DCMA) Santa Ana – Norwalk

Santa Ana, CA

Position: Contract Administrator

Duties: Served as the liaison between the military service/buying activity and the contractor. My responsibility was to ensure compliance with all contractual requirements, starting with the effective date of the contract award and continuing throughout the life of the contract. The numerous duties that I performed include the following: Review, evaluate and analyze contracts and modifications for accuracy, content, and terms and conditions. After review of contractual documents, establish a contract planning worksheet to use as a tool to ensure that all terms and conditions of the contract are met. Coordinate and delegate tasks to the appropriate functional personnel and monitor progress in order to ensure that those tasks are completed as required. Coordinate with other functional personnel such as: the payment office/Defense Finance & Accounting Service (DFAS); Defense Contract Audit Agency (DCAA); Price/Cost Analyst(s); Government Property Administrators; Plant Clearance Officers; Defense Investigative Service (DIS); Quality Assurance Specialists (QARs); the Industrial Specialist (IS); Patent Counsel; etc. Interface with all levels of contractor and agency personnel. Issue modifications to contracts, as necessary, to incorporate administrative changes and make any additional contractual changes, as delegated by the buying activity/customer. Perform contract fund reconciliation for any outstanding payment issues and periodically request technical reviews to monitor the contractor's progress (percent of completion) and coordinate Pricing and/or Financial Capability reviews to ensure that the contractor's financial status is

acceptable, and verify that they will be able to manage their finances in order to continue performance through the completion of the contract. Coordinate with the Price Analyst, DCAA Auditor(s), and the contractor to ensure that the contractor's Overhead (O/H) Rates are submitted, audited, and settled. Monitor and track "on-time-delivery" for individual contracts and maintain continuous communications with the appropriate contractor and agency personnel in order to ensure that potential or anticipated delays in delivery are resolved as soon as possible and any unavoidable delay is minimized. Review and monitor the submittal of progress payments, public vouchers, commercial invoices, and Material Inspection & Receiving Reports (DD Forms 250) upon receipt (electronically or manually) to ensure the accuracy of the document and provide assistance/guidance as necessary. Ensure that the ordered item is inspected and accepted in accordance with the contract requirements; items/services are delivered/completed on time; ordered items/services are billed at the correct amount; and verify that the ordered item is received and accepted by the receiving activity. Ensure that the contractor is paid in accordance with the terms and conditions of the contract. After all administrative functions have been completed and the contract file is thoroughly reviewed, the file is then prepared in accordance with maintenance and disposition regulations.

Responsible for the timely negotiation and definitization of repair contracts and/or purchase orders as delegated by the Procurement Contracting Officer (PCO). Evaluation and determination of the risk rating for each contractor that is under my cognizance (approx. 100 local contractors). Entered the Risk Assessment data into a central database and ensuring that the data is accurate and is updated on a regular basis.

In addition to my duties as a Contract Administrator, developed lesson plans and conduct courses on the implementation of agency policy and procedures. Developed the lesson plan for the local office's Contract Closeout training. Instructed Naval Reserve Officers and provided training for our Quality Assurance Representatives (QARs) and Industrial Specialists (IS)/Production personnel. Established a team of administrators that successfully completed the closeout training and assigned each individual a small workload consisting of contracts that were overage for closeout. This proved very successful, as the employees benefited by receiving on the job training and guidance, and the agency’s backlog of contracts that were overage for closeout was significantly reduced. Several of the employees that participated in the training and worked on the closeout team were able to change career fields from technical related fields, to contracting positions. Due to the success of the training, I was appointed by agency top management to develop a training package, lesson plan and then conduct training and establish and manage a formal Contract Closeout Team for entire area office. Once the team was operational, collected data, prepared briefing charts to track the team’s progress, and then presented that data to top management on a weekly basis. The Closeout Team was very successful and was able to reduce the number of overage contracts for the area office by 85%. Our team not only met, but exceeded the expectations and goals that were set by management. Due to the accomplishments of the Closeout Team, our area office was able to meet our agency goal for the contract closeout metrics.

01/1994 - 10/2000

DoD/Defense Contract Management Agency (DCMA) Santa Ana

Downey, CA

Position: Contract Administrator

Duties: Same as above.

01/1992 - 01/1994

DoD/Defense Contract Management District West (DCMDW) El Segundo

El Segundo, CA

Position: Contract Administrator

Duties: Same as above.

05/1989 - 01/1992

Defense Contract Administration Services Region (DCASR) Los Angeles

El Segundo, CA

Position: Quality Assurance Specialist (QAS)

Duties: Q.A. Inspection, Acceptance of ordered items. Review and evaluate contractor’s processes and procedures. Perform and/or monitor First Article Test(s) as required. Monitor the performance of Automatic Test Procedures (ATPs), verify Government Furnished Property (GFP) at receiving inspection, and assist during government property surveys, etc.

12/1986 - 05/1989

DoD/Defense Contract Administration Services Region (DCASR), Los Angeles

El Segundo, CA

Position: Secretary, Director of Quality Assurance

Duties: Maintain and submit data for annual travel budget; Manage the office supplies, including budgeting, ordering, and inventory management; Responsible for the training of clerical personnel within the Directorate; Audit clerical personnel within the Directorate for adherence to agency policies and procedures; Review and edit (as necessary) all correspondence prepared by clerical personnel within the Directorate; General administrative/clerical duties.

EDUCATION:

Currently planning on registering in accelerated degree program for Business Management

Cypress College/Cal State Fullerton or pursue additional training through UCLA’s Professional Designation in Government Contract Management program.

01/1994 – 08/1999

Cypress College

Cypress, CA

Completed 26 units towards Business Management Degree

GPA: 3.34

05/1989 - 06/1994

Santa Ana College

Santa Ana, CA

Completed 45 units in the Quality Assurance/Technical field

GPA: 3.79

01/1989 - 08/1990

College Of San Mateo

San Mateo, CA

Completed 23 units in the Quality Assurance/Technical field

GPA: 4.0

06/1987 - 06/1988

Long Beach City College

Long Beach, CA

Completed 18 units in the Quality Assurance/Technical field

Completed 4 units in the Business Management field

GPA: 3.97

ADDITIONAL SKILLS: Microsoft Office Software Applications, Word, Excel, PowerPoint, Outlook and CostPoint

REFERENCES:

Reference Name: Doris Fuqua - Busby

Reference Company: Formerly of LinQuest

Reference Title: Subcontracts Administrator

Phone Number: 310-***-****

E-mail Address: **********@*****.***

Type of Reference: Professional

Reference Name: Irene Andreadis

Reference Company: ATK

Reference Title: Contracts Specialist

Phone Number 310-***-****

Type of Reference: Professional

Reference Name: Bridgette Harris

Reference Company: Self employed as a consultant

Reference Title: Contracts Administration Consultant

E-mail Address: ****************@*****.***

Phone Number: 310-***-****

Type of Reference: Professional

Reference Name: Charlene Galanty

Reference Company: SRI International (formerly of LinQuest)

Reference Title: Subcontracts Manager

E-mail Address: ************@*****.***

Phone Number: 650-***-****

Type of Reference: Professional

Reference Name: Barry Stratton

Reference Company: DoD/Defense Contract Management Agency (DCMA)

Reference Title: Administrative Contracting Officer (ACO)

Phone Number: 562-***-****

Type of Reference: Professional

ADDITIONAL INFORMATION:

Education/Training:

Level II Certified Acquisition Professional in the career field of DoD Professional Contracting (DAWIA

Certification)

Level II Certified Acquisition Professional in the career field of Quality Assurance (DAWIA

Certification)

Technical Certifications (DoD):

Quality Assurance Systems

Electronics

Mechanical

Materials (Metals)

Aerospace

Aircraft

Formal Training: Accepted into and successfully completed a rigorous three-year training

program (Upward Mobility) in the Quality Assurance field. This Defense Logistics Agency (DLA)

sponsored internship was comprised of both formal education and on-the-job training.

Experience:

Profound knowledge, understanding, and ability to interpret and ensure compliance with: FAR and

DFARS Regulations; current legislation; business law; and applicable agency regulations.

Knowledge and understanding of methods used in contracting; business and industry practices;

sources of supply; cost factors; and requirement characteristics. Understanding of business

organizations and the relationship between the various business functions (Purchasing, Accounting,

Planning, Production Control, Quality Assurance, etc.). Understanding of local and national market

conditions for both general and specific goods and services.

Served as a mentor for four of my co-workers that held a position in the Contracting field, and

mentored two more that were working in Q.A. at the time. With the guidance, cross-training and

on-the-job training opportunities that I planned, scheduled, conducted, and managed, I was able to

help my fellow employees obtain their career goal. With a combination of the training and

experience that they received through the mentoring program and the successful completion of

the education requirements, my protégés were able to transfer into Contracting positions.

Accepted a temporary promotion to the position of Warranted Administrative Contracting Officer

(ACO), during a co-worker’s absence (approximately five months). The team supervisor presented

me with a Letter of Commendation for my superior performance.

Throughout my employment, I have received numerous Performance Awards and Letters of

Appreciation.

Security Clearance: Active Security Clearance from December 1986 through December

2006.

(A list of completed courses, transcripts, and copies of the above certifications are available upon

request.)

Contact this candidate