Administrative Specialist

BARBARA MENSHER

*** ****** ******, *******, ** M*R 1V6 *************@*****.***

I am a fluently bilingual (French/English) Administrator with a great deal of experience and an arsenal of diverse skills and qualifications. I have a genuine passion for helping mould enterprises into well-oiled machines and throw myself wholeheartedly into my work. Once you hire me, you have a loyal and determined asset in your corner.

Accomplishments

Increased office organization by developing and implementing electronic scanning/archiving systems to streamline data searches, maximize office space and reduce auditing costs

Developed and assisted in the design of websites that could be internally managed which resulted in major cost savings while allowing clients and partners to access information with ease and clarity

Received multiple employee awards and recognition for outstanding performance and excellence throughout my career

My Strengths

Negotiating building requirements: office and parking space rentals, assigning parking passes, keys and security cards, elevator maintenance, landscaping, emergency evacuation protocols, First Aid and all other building related issues

Purchasing/tracking office requirements and assets: telephones, computers, office supplies, furniture, back-up systems

Implementing electronic archiving systems

Fulfilling accounting requirements: producing financial/budget reports, coding POs, cheque processing, all tasks involved in accounts receivable and payables

Translating communications and documents from French to English

Work History

Production Accountant 11/2015 - 04/2016

Sinking Ship Entertainment Inc. Toronto, ON

Processed/coded POs and AP for entry in accounting software, spearheaded the cheque runs, scanned all cheques and supporting documentation to electronic archive, prepared cast payroll worksheets and contracts, ACTRA & Entertainment Partners submissions for fringes and benefits, filed WGC claims for writers, distributed correspondence and communications, identified credit card charges for cost allocations, produced budget reports, supported management with all additional projects as requested.

Specific accomplishment:

*Created the electronic archiving system, streamlining the accounting files into an efficient and organized online resource which improved data retrieval and efficiency for all staff AND reduced auditing costs by 20%

Technical Administration Specialist 12/2013 - 10/2015

Société TRADER/Auto TRADER Montreal, QC

Activated and deactivated website functions and tools for automotive dealers, recommended improvements to procedures for greater efficiency, implemented electronic filing/archiving system to their existing database (Salesforce), excelled at ongoing training, excelled at motivating my teammate to reach targets, assisted all other departments when possible.

BARBARA MENSHER

500 Duplex avenue, Toronto, ON M4R 1V6 *************@*****.***

cont'd

Specific accomplishments:

Spearheaded the transition to an electronic archiving system which saved the equivalent of 2 reams of paper per week!

Directly responsible for the steady increase of KPIs and exceeding targets (highest KPIs in the history of the QC department)

Received an achievement award for innovation and excellence.

Administrator 04/2005 - 11/2011

SOGHU - Société de Gestion des Huiles Usagées Chambly, QC

Maintained/improved company database for all manner of clients and contacts, maintained and created financial reports and spreadsheets, updated communications for distribution and website updates, translated all French correspondence into English, created online forms for clients to easily submit requisitions for subsidies, collected recycling data for analysis and to satisfy government mandates, worked with web designers to create internally managed website, ordered office supplies and dealt with maintenance issues when necessary

Specific accomplishments:

Implemented an electronic archiving system which reduced auditing costs and maximized office space

Helped build and launch the Used Oil Association websites (main page and provincial sites)

Additional working experience

Receptionist / Vernon Technology Solutions 02/2001 - 09/2003 Toronto, ON

Receptionist / Municipal Leasing/Financialinx 08/1993 - 09/2000 Toronto, ON

Education

ACCESS Riverside School Board 2003 - 2004 Brossard, QC, Canada

Received a D.E.P. (diploma) in Office Administration, Secretarial and Accounting course work and graduated Top 2% of my class

***References available upon request***

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