PA to Defense Project Manager

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KIRIAKI FOKIANOU

Mobile: +30-694*-****** e-mail: acxze1@r.postjobfree.com

PROFESSIONAL PROFILE

Experienced Executive Administrative Assistant with over 20 years’ experience providing thorough and skillful administrative and personal support to senior executives. Strong background in coordinating people, projects, calendars, travel, and events. Energetic self-starter with strong communication skills; work well independently or on a team. A hands-on team member who is known for going the extra mile. Highly organized and independent; able to effectively coordinate tasks to accomplish projects with timeliness and creativity.

Proven ability to interact effectively with clients/suppliers and staff at all levels. Creative problem-solver who rapidly adapts to changing demands. Adept at accomplishing multiple tasks simultaneously and working effectively under pressure. Rapid learner with strong planning, writing and organizational skills. Recognized for consistently exceeding performance goals. Known for honesty, integrity, and friendliness.

ACCOMPLISHMENTS

MEVACO S.A. 2013-Present

Personal Assistant to Project Manager of Defense Department Provide direct administrative support to Technical Manager (diary management, offers, technical specifications, pricing, etc.)

Process expense reports, order supplies

Assisting in coordinating board meetings and liaising internally and externally to collate documents, book room, minute taking.

Provide team meeting summaries.

Updating templates and producing reporting documents on a monthly and quarterly basis Handling sensitive information in a confidential manner. Prepare First Article Inspection (FAI) documentation. Updating and maintaining ISO policies and procedures, etc. Prepare and submit full technical and financial proposals for both Public and non-public tenders.

Assist with budget tracking and day-to-day budget management. Balance cash for the front end on a daily basis.

Maintain up-to-date employee holiday records.

Utilize databases and accounting programs to organize and maintain company records. Assisted with the company website design and manage it with regular updates. Coordinating repairs to office equipment.

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DAVLERIS S.A. 2011-2013

Purchasing Manager & EA to Senior Management

Extended Administrative support to President and CEO. Purchasing Manager & Senior Imports – Exports executive. Booking conference calls, rooms, taxis, couriers, hotels etc. Market research for new items, price negotiation, issuing/editing company’s official price list, etc.

Coordinating office procedures.

Develop and update administrative systems to make them more efficient. Manage the calendar, travel arrangements, and daily administrative tasks. Process expense reports.

Supervising Housekeeper and assisting where necessary. KAMARINOPOULOI BROS O.E. 2008-2011

Financial Executive Secretary

Financial and administrative support.

Assisting with budget tracking and day-to-day budget management. Invoice issuing, money collecting, banking procedures. Following imports and exports procedures.

Booking conference calls, rooms, taxis, couriers, hotels etc. Organizing company’s participation to national exhibitions. Process expense reports, order supplies, book and arrange meetings. JOHN PAPAGIANNOULIS S.A. 2007-2008

CEO’s Personal Assistant

Administrative support to President and CEO.

Manage the calendar, heavy travel arrangements, and daily administrative tasks. Process expense reports.

Supervising of Imports and Exports.

Β. TSEKMERES S.A. 2003-2007

Personal Assistant and Office Supervisor reporting to President Imports & Exports, Checking freight forwarders & Customs agents. After sales service – Customers handling.

Oversee and supervise the work of junior staff.

Warehouse stock supervision and management.

Yearly issuing company’s official Pricelists.

Covering the reception desk when required.

BioPark S.A. 2003

Executive Administrator and Office Supervisor

Since this was a new start-up company, main duty was to organize seminars and press conferences.

CHRIS-PAN S.A., GROUP OF COMPANIES 1999-2003

President’s Private Secretary and PA

As the company’s President was also President to the Greek Plastic Industries Association, he needed extended secretarial support and marketing assistance. KNOWSYS S.A. 1997-1999

CEO’s PA - Executive Secretary and Office Supervisor Planning and attending Grant Events as part of Company’s support to customers’ marketing services; Customers were some of the biggest organizations in Greece: VIOHALKO Group of Companies, THRACIAN GOLD MINES, MILOS GOLD MINES, ATTIKI ALUMINIUM, PANAFON Telecommunications, etc.

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GRANTEX S.A. 1991-1997

Import-Export Manager’s Secretary

Assist in Export-Import procedures and documentation. Screening telephone calls from suppliers and customers and passing them on. Organizing and participate as company’s representative to international exhibitions. Carrying administrative duties such as filing, typing, copying, binding, scanning etc. PANAGIOTARAKOS ΟΕ. 1990-1991

Front Desk Officer – Secretary

Greeting and assisting visitors to the office.

Answering telephone calls and passing them on.

Receiving, sorting and distributing the post.

Carrying administrative duties such as filing, typing, copying, binding, scanning etc. Writing letters and emails on behalf of other office staff. Monitoring stationary levels and ordering office supplies. Managing staff appointments.

Photocopying and printing out documents on behalf of other colleagues. PROFESSIONAL DEVELOPMENT

Seminar for electronic submission of the Technical & Financial Folder for Public Tenders Advanced Computer Applications

ECDL: Computer Applications

Greek State Degree for PC Applications

PITMAN Examinations Institute, London, UK (Course: Understanding Computers, Computer Applications)

Two-Year Course IEK OMEGA (Course: Secretariat & PC Skills) P/C : Microsoft Office 2010 (WINDOWS ́08, ́10 & XP) : Word, Excel, PowerPoint, Access & ΟneΝote

Outlook Express

Microsoft Outlook

Internet Explorer

Google Calendar, Google Drive

The following programs for commercial & trade management: UNISOFT’s KEFALAIO, MEGASOFT’s PRISMA, SINGULAR’s LOGIC ACCOUNTANT, DATA COMMUNICATIONS’ WINERA INTEGRAL v.4.10, ALTEC’s ATLANTIS & UNISOFT’S SOFTONE BUSINESS EXPLORER

FOREIGN LANGUAGES

ENGLISH : Fluent (Reading, Writing, Speaking)

FRENCH : Intermediate (Reading), Basic (Speaking, Writing) ΗOBBIES

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Creative Writing, Reading, Travelling, History, Gardening, Cooking, Music, Theater

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