Administrative Assistant Office
Resume:
Kelly Bennett
**** *** *********, *********, ****** J4N 1N6
Home Telephone 450-***-**** Cellular 514-***-**** Email address: acxuqy@r.postjobfree.com
PROFILE
A highly organized and detail-oriented individual, with over 25 years’ experience providing thorough, skilful and professional management support. Dedicated, focused, reliable and punctual; able to prioritize and complete multiple tasks and follow through to achieve project goals; accurate and detail oriented. Complete confidentiality dealing with all matters.
Energetic self-starter with strong communication skills; works well independently or on a team; excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.
Computer skills include: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Project, Microsoft Outlook, Adobe Acrobat, Internet Explorer. EXPERIENCE
International Federation of Air Line Pilots’ Associations June 2011 to January 2016 Office Manager
Montreal, Quebec
Provide high-level management and administrative support to the President, Executive Board and Directorate, legal counsel and leadership teams on operational matters, infrastructure, budgets and contracts.
Calendar management for Executive Team
Coordination and logistics of quarterly Executive Committee and Executive Board meetings; minute taking and distribution.
Travel planning and coordination for Executive Board members, Directorate and Secretariat Staff.
Responsible for organizing all of the administrative activities that facilitate the smooth running of an office and ensure administration processes work effectively and within budget.
Led Conference Planning Team at the Secretariat level and was head of Conference Support Team under the direction of the Managing Director and President.
Responsible for administration of all IFALPA payables, receivables, payroll, personnel files, evaluating and managing staff performance reviews.
Responsible for the recruitment of new office staff, organize orientation and training for new members.
Designed and implement accounting filing system, established internal procedures for record keeping and executed staff policies and procedures. American Iron & Metal LP October 2007 to December 2009 Executive Assistant
Montreal, Quebec
Provide executive and administrative support to the President, Chief Financial Officer, Secretary Treasurer and President of US corporate division.
Complete confidentiality dealing with all matters for executives and upper management. 2
Organize and maintain multiple agenda’s and calendars for upper management.
Screen and prioritize incoming correspondence, draft routine correspondence.
Maintain records of expenses, preparation of payments through automated accounting system.
Excellent communication, problem solving and follow-up skills, working well with co-workers.
Logistics coordination and preparation of detailed travel schedules/agenda’s.
Coordination of corporate meetings (monthly, quarterly and yearly) including venue selection, logistics and event proceedings.
Estate of the Late Stanley L. Selinger October 2006 to June 2016 Co-Executor/Liquidator
Montreal, Quebec
Involved in all aspects of administration of the Estate, investment decisions and working closely with the appointed Co-Liquidators.
Complete organizational support, including highly confidential correspondence, financial management, communicating with the beneficiaries and multiple third party contacts. Stanley L. Selinger, Lawyer March 2001 to October 2006 Executive Assistant, Office Manager
Montreal, Quebec
Provided superior executive and administrative support, including detailed correspondence.
Excellent problem solving skills.
Maintained complete legal filing system and documentation and communications with clients.
Complete confidentiality.
Budget preparation and integration.
Management of multiple financial investments.
Complete responsibility for multiple bank accounts, payables and receivables.
Logistics coordination, preparation of detailed travel and meeting schedules/agenda’s.
Complete office management, responsible for purchasing of office equipment, security and communications with multiple vendors, suppliers and clients. Cogeco Cable Systems Inc. October 1995 to February 2001 Administrative Assistant to Vice President Technical Operations and Engineering Burlington, Ontario
Proven administrative support
Strong communication and organizational skills and a sense of Company direction, policies and procedures
Highly motivated with the ability to work unsupervised
Ability to handle multiple tasks and meet tight deadlines
Complete confidentiality
Project management, accounting and problem solving skills
Developed and implemented an Administrative Assistant’s Reference and Procedures Manual
Ability to negotiate contracts for office equipment and office services
Attend and record minutes for meetings at all levels of management
Complete co-ordination of monthly, quarterly and yearly meetings for groups of 30 to 900 participants at various levels of management and company involvement including venue selection, logistics, agenda preparation and event proceedings
Maintained key relationships with industry parties and associations
Developed specific skills to work with complex technology related to the cable industry. 3
Liebert Corporation (JO-AD Industries Ltd.) June 1983 to October 1995 Executive Administrative Assistant to President and Vice President of Finance Mississauga, Ontario
Complete administrative support
Strong communication and organizational skills and a sense of Company direction, policies and procedures
Highly motivated with the ability to work unsupervised
Maintained confidential records pertaining to company finances, profitability and company investments
Preparation of monthly sales reports and quarterly budgets
Entry, balancing and verification of monthly accounts receivable, accounts payable and aged trial balances
Responsible for preparation and integration of Corporate Policies and Procedures Manual
Responsible for all company travel requirements
Complete co-ordination of monthly, quarterly and yearly meetings for groups of 30 to 200 participants which included venue selection, contract negotiations and production of event agendas, proceedings and logistics
EDUCATION
Graduated in 1983 from Sheridan College of Applied Arts and Technologies (in Ontario): Three Year Diploma in Business Administration, Accounting Option
Microsoft Access Level 1 and 2 - January 1999
CRTC Correspondence Course - Regulatory Rules and Compliances – February 1999
NCTI Technology Course related to Cable Television Industry - December 1998 REFERENCES
Please see attached
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Kelly Bennett
2017 Rue Chevreuil, Longueuil, Quebec J4N 1N6
Home Telephone 450-***-**** Cellular 514-***-**** Email address: acxuqy@r.postjobfree.com
BUSINESS REFERENCES
Mr. Christoph Schewe
Managing Director
International Federation of Air Line Pilots’ Associations (IFALPA) 485 McGill Street
Suite 700
Montreal, Quebec
H2Y 2H4
Office Tel: 514-***-**** ext. 231
Mr. Richard Black
Vice President
American Iron & Metal Company Inc.
9100 Henri-Bourassa East
Montreal, Quebec
H1E 2S4
Cellular: 514-***-****
Mr. Peter Feldman
Accountant/Estate Executor
Estate Stanley Selinger/Stanley Selinger Lawyer
1980 Sherbrooke Street West
10th Floor
Montreal, Quebec
H3H 1E8
Office Tel: 514-***-****
PERSONAL REFERENCES
Alison Fletcher
Home: 905-***-****
Cellular: 289-***-****
Janice Brown
Home: 905-***-****
Cellular: 416-***-****
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Captain Don Wykoff
6475 Wilderness Trail
West Chester, Ohio
USA 45069
April 29, 2016
Dear Sir/Madam
It is my pleasure to provide this letter of reference for Ms. Kelly Bennett. I have known Kelly for over 5 years as she served as my office manager in our Montreal office. In that period, Kelly was instrumental in the startup of our Montreal operation as we transitioned from a United Kingdom based organization to Montreal based. Her knowledge of the Montreal business community was key to us finding the right office space and building a competent staff in a very short period of time.
Kelly demonstrated daily her management and organization skills keeping a diverse workgroup focused on supporting a unique international advocacy organization. Beyond keeping the office environment running smoothly, she also provided logistic support to multiple staff members traveling to the corners of the globe, all with clockwork precision. If you are looking for a hard charging, competent manager and organizer to run an operation or keep an office running smoothly, Kelly is the right person for the job and I highly recommend her. If you need any further information or details, please feel free to contact me at 513-***-**** or acxuqy@r.postjobfree.com.
Sincerely,
Don Wykoff
President Emeritus,
International Federation of Air Line Pilot’s Associations (IFALPA) 7
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June 1, 2016
Dear Sir/Madam,
I have had the pleasure of working with Ms. Kelly Bennett for the last 5 years at the International Federation of Air Line Pilots’ Associations (IFALPA). She is a highly skilled, effective, and efficient employee and is very capable of taking on a multitude of roles. Kelly was initially hired into IFALPA as a part-time employee as the Federation was looking to expand its presence in Montreal. Her potential was so impressive that even before she started, the position of an Administrative assistant was made full time. Kelly quickly adapted to her role as the sole administrator in our Montreal office and she took on increasing responsibilities as it was decided to move the entire HQ from the UK to Montreal. Using her interpersonal skills and broad knowledge of the Montreal business environment, Kelly was able to reach out to the banking, legal, and recruiting firms necessary to initiate the opening of financial accounts, secure legal advice, obtain the services of an auditing firm, and hire on additional human resources to make the move possible. She was instrumental in establishing a relationship with Montreal International to facilitate, both logistically and financially, our HQ relocation. She had a significant role in securing a new office space at 485 McGill St. and was largely responsible for the new HQ design and acquisition of furnishings. As new staff were brought on board and the transition of moving the HQ to Montreal occurred, Kelly was promoted to Office Manager and was responsible for the day to day logistics of running our non-profit organization of 11 Montreal-based staff. Kelly’s responsibilities were wide ranging from payroll, Annual Conference preparation (our conferences were located at different global locations and hosted 500 people annually), ensuring adequate office supplies, general mailbox management (electronic and regular post), and the list goes on and on as you can see from her accompanying resume.
Kelly always volunteered to host our annual holiday party at her home in Longueuil and she is a well-respected colleague to all who have been fortunate enough to work with her. She will be sorely missed by IFALPA and we wish her all the best in her following career. Respectfully,
Captain Mike Jackson
IFALPA Technical Director/Rep to ICAO
Suite 16.30
999 Robert-Bourassa Boulevard
Montreal, Quebec (Canada) H3C 5J9
acxuqy@r.postjobfree.com
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