Gayla Grass

Tulsa, OK *****

918-***-****

acxufj@r.postjobfree.com

Career Overview

• Highly enthusiastic professional with 20 years client interface experience

• Knowledge of local, state and federal procurement statutes

• Ability to utilize word processing, database and software programs

• Ability to work effectively with little or no supervision

• Excellent organizational skills and accuracy

• Strong interpersonal skills

• Strong attention to detail and ability to take initiative and follow through

on tasks

• Proficient in Microsoft Windows and database management (e.,Excel, Word, Outlook and Powerpoint)

• Ability to meet deadlines and produce quality work

Core Strengths

• Cooperative team member

• Computer proficient

• Strong communication skills

• Quick learner

• Flexibility

• Planning/Scheduling

• Budget/Cost Control

• Policies & Procedures

Work Experience

Administrative Assistant

February 1999 - September 2004

TRON-TEK, Inc.

Duties Included:

• Performed diversified and confidential secretarial and administrative duties

• Preformed general clerical duties to include but not limited to: copying, faxing, collating, and filing

• Maintained Outlook calendar(s) in current and accurate status

• Tracked and monitored budget status of funds, budget execution

• Reconciled monthly bills to ensure appropriate charges are applied

• Prepared and managed invoices and expenses

• Prepared and mailed all UPS/Fed Ex packages

• Managed inventory of assets and supplies

• Maintained office supplies for all departments

• Coordinated between departments and operating units in resolving day-to-day administrative and operational problems

• Scheduled and coordinated meetings, interviews, conference calls, events and other similar activities

• Managed and coordinated travel arrangements as needed

• Opened, sorted and distributed incoming mail

• Preparing business correspondence such as memos, reports, and other document when necessary, using Microsoft office, word, excel, access, outlook

• Prepared meeting materials and assisted with the development of PowerPoint presentations

• Performed multifaceted general office support

• Answered phones promptly and used good judgment to prioritize the distribution of messages

• Addressed all employee concerns in accordance with company policies and regulations

• Monitored visitor access and issued passes when required

• Developed and maintained physical and/or electronic filing systems

• Prepared financial and other records in a systematic, neat and legible manner

• Reviewed the monthly balance sheet and analysis

• Prepared A/P&A/R documents (invoices to be posted, invoices out for approval, invoices to be paid, and, paid invoices).

• Reviewed and posted journal entries and ensured monthly account reconciliations and analyses were completed in a timely manner

Purchasing Agent

September 2004 – November 2014

TRON-TEK, Inc.

Duties Included:

• Maintained SAP, and maintenance of master data to support purchasing transactions processes. Proficient in Microsoft Office, ERP, MRP, Excel and Oracle.

• Researched and evaluated suppliers based on price, quality, selection, service support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history.

• Monitored changes affecting supply and demand, tracking market conditions, price trends, or future markets.

• Studied sales records and inventory levels of current stock to help develop strategic purchasing programs that facilitate employee access to supplies.

• Analyzed price proposals, financial reports, and other data and information to determine reasonable prices.

• Reviewed product specifications, maintaining a working technical knowledge of the goods or services to be purchase

• Maintained working knowledge of any and all MRO actions needed to fulfill requirements of all hospital maintenance issues that needed to be restored or preventive

• Solicit bid proposals and reviewed requisitions for goods and services.

• Ensured compliance with sourcing strategies and implemented pricing agreements. Negotiated, and/or renegotiated, and administered contracts with suppliers, vendors, and other representatives.

• Documented purchase order(s) with the specific product(s) requirements, the delivery urgency, and location for delivery and the cost to be charged for the delivery.

• Purchased the highest quality merchandise at the lowest possible price and in correct amounts.

• Processed and managed the ordering, receipt, review and approval of products from suppliers, as well as the overall management of supplier relationships to ensure continued customer service

• Evaluated and monitored contract performance to ensure compliance with contractual obligations were being met, this determined need for changes.

• Attended meetings, trade shows, conferences, conventions and seminars to network with people in other purchasing departments.

Purchasing Agent

September 2015 – May 2016

Claremore Indian Hospital

Duties include:

• Evaluated suppliers based on price, quality, and delivery speed (e.g., Federal Supply Schedule)

• Purchases were governed by acquisition laws and regulation, such as the Federal Property and Administrative Services Act and Federal Acquisition Regulations (FAR)

• Preformed Invitation to bid, which included a complete description of the product or service needed, using FedBizOpps

• Negotiated with vendors, suppliers, and manufacturers for goods and services, negotiated the best possible price and service guarantees

• Purchases supplies and material on both a job by job basis and stocking levels ensuring delivery requirements are met and pre-established levels are maintained

• Identified changes in production and errors in pre-established supply level; adjusted procurement schedule with department

• Issued purchase orders to vendors as requested in a timely and accurate manner

• Meet with department manager and vendors to discuss defective or unacceptable goods or services and determined corrective action

• Worked with accounts payable to identify, research, and resolve vendor invoicing issues

• Regularly reviewed and evaluated existing vendors and researched new vendors to ensure adequate vendor pool and best pricing/delivery options

• Implemented effective purchasing and materials management policies and procedures

• Understand, interpret and apply laws, rules, regulations and policies related to procurement

• Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services

• Analyzed price proposals, financial reports, and reviewed product specifications, maintaining a working technical knowledge of the goods or services to be purchased

• Monitored changes affecting supply and demand, tracking market conditions, price trends, or futures market

Contact this candidate