PHILOMENA J.M. MCNAMARA

P.O. Box ***, New York, NY 10024 917-***-**** acxto3@r.postjobfree.com

PROFESSIONAL PROFILE

Experienced Administrative Support Professional with extensive word processing and graphic design skills sets; seeking a challenging position within a company where my analytical and organizational skills will help to create a mutually beneficial work relationship.

TECHNICAL SKILLS

Software

Mac/Windows:

MS Word, Excel, PowerPoint & Access 2004-2010, Microsoft Works, Movie Magic Budgeting/Scheduling, WordPerfect, Quark, Lotus 123; (Always/WYSIWYG and Windows), FileMaker Pro, Worksite/Filesite, QuickTime, JPEG, MPEG, Pixar, Adobe Photoshop/Illustrator, Persuasion, NT, Windows, Quattro, Paradox 3.0, Edgar/Edgarizer, SEDAR, LSE filing, DisplayWrite 4.5, Professional/Write, Lanier, CRC, Q&A. Framework, SoftSolutions, PC DOCS/DOCS OPEN, WorldDox, iManage, MacPac, PaintBox, Dubner, ADO, Avid, Lightworks, TVS Showstar, Premiere, Media-100, MacWrite, MacDraw, MacDraw Pro, Quicken and Final Cut, ShareWare

Programming:

C++, HTML, Perl, Java, Flash, Shockwave and Macromedia Director Suite (Lingo)

Typing:

75 WPM

ADMINISTRATIVE EXPERIENCE

07/15-present Word Processor/Legal Proofreader – Akin Gump, Proskauer and Rose, LLP, New York, NY

Agency: Tech Talent (out of Plano, TX working in NYC)

Under the direction of an attorneys resolves routine legal issues. Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes to prepare legal documents, such as briefs, pleadings, appeals, wills, contracts, etc.

Works specifically with attorneys in pre-established guidelines to perform the functions of the required whether from European divisions or United States

Creates, revises and prints documents utilizing computer system software, macros, form files sent by European divisions (such as London and Paris).

Read a variety of financial documents prepared by the word processing department including audits, compilations and reviews, as well as other documents submitted by the accounting staff for accurate typing, spelling and grammar mistakes, mathematical accuracy of computations, cross-check figures throughout reports for consistency and accuracy ensuring that the firm’s styles and standards are adhered to

Ability to review reports for detailed grammatical issues including form, use of verbiage and spelling mistakes

Maintain accuracy and thoroughness in reviewing all documents

Understand the basics of financial statements

Find and print-out a copy of prior year reports in PDF format to attach with the current year’s report and submit them to Quality Control for their review

Check all changes made to reports by Proofreading, Quality Control and the accounting staff, and if necessary, communicate with the appropriate individuals

Check copies after reports are duplicated for client delivery and if a problem is found, contact Office Services with correction instructions

02/14-05/2015 Word Processor/Legal Edgar Proofreader – American Express - Legal Counsel Offices, New York, NY

Agency: Mindlance

Directed by key staff working for Legal Counsel to administer cold reads on all American Express in house documents taking in to account to resolves routine legal issues. Work with senior staff to Legal Council on all upcoming and past American Express employee documents insuring for accuracy and compliance

Works specifically with key staff member and other proofreaders to pre-established guidelines to perform the functions of the required whether from European divisions or United States

Creates, revises and prints documents utilizing computer system software, macros, form files sent by European and other divisions of American Express

02/14-Present Word Processor/Legal Proofreader – R&R Donnelly, White and Case, New York, NY

Agency: Robert Half Legal

Converts foreign correspondence, reports and various documents for attorneys and clients quality documents;

Works in word processing center on special projects that need special or specific instruction from European divisions

Scan and burn CDs for attorneys use

Creates, revises and prints documents utilizing computer system software, macros, form files sent by European divisions

12/12-01/2014 Word Processor/Legal Proofreader – Sherman and Sterling, LLP, New York, NY

Agency: Diamond Personnel, Inc.

Converts correspondence and reports from handwritten copy, drafts, machine records and disk to final typed quality documents;

Works with attorneys on special projects that need special or specific instruction

Scan and locate documents that may be been lost or misplaced.

Creates, revises and prints documents utilizing computer system software, macros, form files or OCR or ShareWare

Travel arrangements and client contact; blacklining on second and third shifts as well as on-call

05/11-07/13 Document Management Specialist/Word Processor/Proofreader/Disabilities Permit Coordinator – MTA, Department of Health/Health Academy, Department of Transportation, New York, NY

Agency: Good Temps

Develop digital file system, scan documents hundreds of files for accuracies and clarity of data and imager

Provide secretarial support for partners and associates. Create, revise and edit legal documents including: TOC, TOA, complex formatting

Schedule complex and demanding timeframes for attorney; attorney time keeping

Address client needs; blacklining on second and third shifts as well as on-call.

Answer tough question about permit regulations and procedures

Administer tough deadlines for permits and clients

10/10-Present Word Processor – Harold, Salant, Strassfield & Spielberg, White Plains, NY (on call)

Create, revise and correspondence and reports from handwritten copy, drafts, machine records and disk to final typed quality documents;

Works with federal attorney on special projects that need special or specific instruction with detail matter

Creates, revises and prints documents utilizing computer system software, macros, form files or OCR or ShareWare.

Travel arrangements and client contact; blacklining on second and third shifts as well as on-call

1/98-12/98 Freelance Graphic/Word Processing Operator – Bankers Trust, New York, NY

Developed, prepared, edited extensive financial presentations with complex graphic formatting to aid senior management and bankers in acquisition and capital fund raising

Word processing operator and center support for 500+ as well as secretarial for all attorneys and financial executives on second and third shifts.

Legal word processing to create, pleadings; correspondence; jury instructions, judicial council forms and memoranda using advanced formatting numbering, table of authorities and table of contents.

Setup new cases and provided trial prep. Provided IT support and help desk analysis: initiated backup procedures; created custom in-house forms; macros for trial calendars;

Troubleshooted large/complex database for mail merge and blacklining legal documents.

2/99 Freelance Graphic Operator – IBM, New York, NY

Developed graphic presentations for software focus groups.

Freelance Project Manager – Audits & Surveys, New York, NY

Freelance Graphic Operator – Bear Stearns, New York, NY

Revised, formatted and aid in creation of financial presentations.

1/95-7/95 Graphic/Design Operator – Warner Music Group/Warner Bros, NY

Created, designed multimedia presentation of Warner Music Group '96 Budget Presentation in a complex multimedia.

Converted survey from scratch to an interactive format for company wide use by senior executives. The client was IBM.

EDUCATION

AdvanceTo Legal Word Processing, New York, NY, 2012

Advanced legal formatting using styles and numbering to create and edit various legal documents in MS Word.

Mortiz Legal Proofing, New York, NY, 2011

Legal and financial proofreading, including redlining, black-lining, EDGAR and citations.

Baruch College, 2007

Project Management Coursework

Syracuse University, College of Arts and Sciences, NY, Bachelor of Arts

Major: International Relations Minors - Business & Communications/Eastern & Western Europe

Contact this candidate