Organizational Leadership ( Administrative Assistant

A.Personal Information (CV)

Name: Kebede Hunduma Olfuda.

Sex: Male

Marital Status: Married

DOB: June 19, 1960

Nationality: Ethiopian

Current Address: USA

**** ****** ** *** ***

City: ST Paul

State: MN

Country: Ramsey

Zip Code: 55108

Email Address: *************@*****.***

B.Educational Background

MBA Degree- Ash Land University Ohio –USA in collaboration with Leadstar College of Management and Leadership. Concentration Area: Organizational Leadership

BA Degree In Economics and Finance from Micro Link Information Technology College

BTH Degree from Evangelical Theological College- International Church.

Teaching Diploma from Adua Teachers’ Training Institute.

Nekemte Comprehensive High School (7th-12th

Gute Elementary School.

C.WORK EXPERIENCES:

1.Rift Valley Transportation Inc. Since September 2016 till now.

Position: Administrative Assistant.

Primary Activities: Supports Company Operations by maintaining Office Systems, Providing Customer Services and preparing Bills

Specific Tasks:

Customer Service:

In regards to Customer Service, the Administrative Assistant answers different calls by expecting major calls from Medical Customers, Drivers of the Company, People looking for Employment, Insurance Companies.

Collect and organize all records of necessary Information to respond to the callers in a professional manner.

Employee’s Timesheet Management.

Prepares Biweekly Timesheet for all Employees.

Records Drivers’ hours on Computer on daily base.

Make sure Training hours are marked as “Training”.

Check if Drivers are recording their time correctly and properly.

Avoid Overtime by keeping an eye on Drivers who are working long hours.

Check Total hours every day and notify the Dispatchers starting from Tuesday if someone is working long hours.

Calculates Employee’s worked hours and prepares for payment.

Billing:

The Administrative Assistant does Most of the Billing of the Company. These include but not limited to: Billing for MNET, UCARE, BCBS,DHS,STS,SPPS and TIES. As the Billing requires utmost precision, the Administrative Assistant should pay special attention to each and every part of the Billing procedures to avoid claim denials.

Make sure that the Billings are done on timely base.

Office Management:

Implement Office usage Policy and Procedures of the Company.

Make sure that the Office is safe for normal working condition or create a conducive working Environment.

Make sure that there are enough supplies in the Office.

Make sure that enough copies of all signature documents are available for the Employees.

Make sure that Office Staffs are not destructed by issues not related with the work of the Company.

Human Resource:

Guide New Applicants to fill out application form and get all required documents for employment.

Perform Additional duties as ordered by the Office.

2. Leadstar College of Management and Leadership from 08/7/2014-06/8/2015

Position: General Service Manager and Purchasing Head.

Activities:

Human Resource Head_ Hiring and Firing (Recruitment Procedures)

Checking all payments such as pay roll, Tuition fees and Government Taxes

Lead staffs to work for the satisfaction of the customers ( Students and Lecturers)

Instruct the workers and create Commitment of good service with its application

Lead and Initiate them to be meaningful in their services by understanding of self and others that occurs within the Organizational Context.

Purchasing Activities

Collect purchase Order from the departments need purchasing of items.

Supervise the role and responsibilities of purchasing Committee such as collection of Performa at least from three different places in order to choose the least price as well its Quality.

Analyzing the questions of logistic department and its approval by the person who is Responsible.

Checking the accuracy completion of the documents as per designed.

Seek clarification from the suppliers

Submit the requisition to the president and Finance head for checking and final approval to go ahead for implementation.

Delegating the purchasing committee to check the quality of the items to be purchased and finish pre-qualification process.

Ensuring all necessary procedures are properly followed as per the College’s purchasing Guidelines lied down.

Ensuring the availability of samples for revision and disqualify if it is below the standards

Controlling the properties of the College at Large.

Achievements seen:

Increase efficiency

Reduce Risk

Safe the college’s financial loose

3. Annamalai University (India) study center Ethiopia Office from09/30/2010- 12/26/2013.

Position: Head Administration and Finance.

Activities done:

Leading the management and Leadership of the University such as employees, teachers( Lecturers ), Pay roll work

Government Tax payment on time

Supervising and controlling purchasing committee as per terms of references

Participate in higher officials ( Government Officials) meeting representing the University

Administering the contracts of the consultancy assignments of the firm in addition to the responsibilities given to me

Performing other as requirements given by Senates.

4. Chamber of Commerce from 07/20/2008-08/15/2010:

Position: Secretary General (General Manager).

Activities:

Head Administration- Leading the Chamber’s work at large

Public Relation Officer

Controlling financial flow-in and flow out carefully

Checking and signing Cheques

Finding universal Laws that can be acceptable to the work of the Chamber

Organizing and controlling favors rational structures, rules standardizing procedures and routine practices

Modeling the ways and set the examples by aligning actions with shared values.

Enlist the members in a common vision by appealing to the shared aspirations and enable them to Act.

Strengthen the members by increasing self-determination and developing competency in the growth of the Chamber work.

5. Tana Shoes and Plastic Factory PLC. From 06/28/2002-7/30/2008.

Position: Purchasing Head.

Activities:

Collect Purchase Order from the department and evaluate their needs.

Summit the requisition to the Company Leader or President for checking and confirmation and approval to proceed to the next step.

Checking the accuracy completion of the documents as per designed.

Collection of pro-forma at least from three or more places to compare prices and the quality of the items by the assigned team.

Ensuring the availability of samples for revision and disqualify if found below the desired quality stated.

Contact the winner and move forward in purchasing process and sign terms of agreement to deliver the requested items

Check and accept the items together with the logistic department.

Give payment order to effect the payment to the customer or vendor.

Achievement obtained:

Efficiency of work developed

Team work result seen

Risk shared and reduced

Company saved from loose

6. Ethiopian Evangelical Church Mekane Yesus- Western Synod from 01/9/1987-06/30/2001

Position: Hostel Director.

Activities:

Collecting Orphan Children from Local Churches and give them food, shelter and educate them

Contact Donors and collect subsidy in order to keep them in the Hostel or Boarding room and take care of their health.

In the boarding room, feed them, clothes them and send them to Schools

Paying school fees

Controlling their school performances

Remain loyal to the Church and donors and avoid conflict of interest.

Ready to display high standards of care for the needy orphan Children as well to the sending local churches.

Work with skill or diligence to satisfy the needs of the orphan children in the Hostel.

Was acting in good faith to promote the success of the churches’ work at large?

Achievement Obtained.

Educated and trained more than 300 Orphan Children providing them Elementary education up to University level and Vocational training.

Qualified them for Physical, Spiritual, Emotional and Educational Needs.

Made them good society, good Leaders in the community and Country.

Sharing with them the Good news (Biblical teachings).

Recognized that today’s Orphans will be tomorrow’s helpers.

7. IN the same Synod District Cashier from 01/9/1983-12/28/1987.

Activities (Responsibilities)

Handling all the cash transaction of the district

Receiving payment by cash or cheques from the Finance director.

Providing training and assistance petty cashiers at local Churches.

Audit them.

Prepare pay rolls.

Maintaining monthly cash report and get signed by the Superintendent and send it to the Synod Finance Director.

Achievements

Developed honesty, sincerity and faithfulness.

Trainings

Organizational Management, Membership Development, Strategic planning and project Management certificate obtained.

Business Leadership- Certificate obtained

Capacity Building on International Business- certificate obtained From Indian Institute of Foreign Trade (IIFT).

Skills

Ability to assign members to particular tasks

Capacity to lead group members to follow standard rules and regulations.

Letting the group members know what is expected of them.

Ability and time to listen to group members.

Willing to make changes

Very friendly and approachable to others.

Computer Literate

Have Integrity

Research Work Done.

The Role of Micro Financing to Enhance Small-Scale Enterprise: The Case of Kolfe Keraniyo Sub- City (in Addis Ababa, Ethiopia---Africa).

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