Ursula Hutchinson *** Spruce St Bridgewater, Ma **324

508-***-**** acxoa4@r.postjobfree.com

SUMMARY

Detail oriented, highly organized with strong attention to detail, self-starter, ability to set priorities, multi-task and remain focused within a fast-paced and quickly changing environment.

Confident and decisive under stressful conditions

Inquiry and problem-solving skills.

Software proficiency Microsoft Office Suite.

Ability to exercise tact and discretion when dealing with sensitive and confidential information.

Strong analytical skills, ability to find the most efficient ways to create results.

Strong verbal, written communication and interpersonal skills

ADDITIONAL

Software; Salesforce.com, Software Instruction, Microsoft Office, Org Plus, Share Point, Outlook, PeopleSoft, INFOR, HCP reporting, Workday, Cognos, Akritiv-ESM.

Active Volunteer; Animal welfare 2001 – present.

Assist Spay/Neuter Surgeries, Fostering, Public Education, Event Planning, Fund raising, Kennel services

EXPERIENCE

MEDTRONIC (formerly COVIDIEN/TYCO HEALTHCARE)

Executive Assistant to the VP/GM, VP Sales, Field Sales Force 2006-2016

Provide all aspects of administrative support to VP/GM, VP Sales, and Field Sales Forces

• Provide confidential administrative support and personal assistance to the VP/GM, VP Sales, off site

field sales force. Assist Marketing team.

• Salesforce.com Assist Sales Operations

• Manage and prioritize complex calendar, as well as incoming email and voice mail.

• Arrange and coordinate domestic and international travel

• Plan and organize business meetings including off-site conferences, functions and banquets

• Act as liaison with vendors, customers, recruiters and interview candidates

• Designed spreadsheets, forms and presentations.

• Manage Share Point Site for M&OR department.

• Negotiate service contracts with vendors. Execute and manage blanket PO’s.

• Maintain and assure that workflows are efficient and effective.

• Continuously evaluate the office activities to minimize non-value processes and systems.

• Plan ahead, confirm, initiate and coordinate.

NEW ENGLAND SINAI HOSPITAL

Executive Assistant to the Vice President of Nursing 2005-2006

Provide all aspects of administrative support to VPN, Nurse Managers and Clinical Nurse Specialist.

• Initiated electronic booking of all conference rooms’ facility wide.

• Member of several internal committees

• Consistently met deadlines, including during a DPH survey

STATE STREET CORPORATION

Administrative Assistant III 1999-2004

Provide all aspects of administrative support to senior executives;

• Initiated inventory project; coordinated all copier supplies saving department money

• Coordinated all meetings, conference calls and functions for senior executives

(domestic & international)

• Maintained calendars, projects and meetings

• Arranged domestic and international travel and maintained all expense records

• Prepared and maintained several spreadsheets for monthly statistics and budgets

• Monitored supplies and office equipment to ensure adequate inventories and proper

operation of machinery

• Managed all aspects of 100 person IT department relocation

• Event Planning

ST. JOSEPH MANOR HEALTHCARE INC.,

Office Coordinator / Staffing Coordinator 1998 – 1999

Assistant to Director of Human Resources and Director of Nursing

• Prepared staffing schedule for all nursing and certified nursing assistants facility wide

• Assisted Human Resources with monitoring attendance trends

• Ensured staffing levels met legal requirements and arranged for substitute staffing as needed

VETERANS ADMINISTRATION MEDICAL CENTER

Executive Secretary 1992 – 1997

Provided administrative support to several areas within Medical Center including; Radiology, Physical Medicine and Rehabilitation service, Orthopedic and Cardio Thoracic surgery.

Interacted daily with physicians, surgeons, patients and other medical center staff.

• Prepared correspondence and maintained filing system

• Ensured that all medical records were available and monitored appointment flow

during weekly clinics

• Oriented new interns to Medical Center policies and area

• Worked as office manager in CHIRP program, running all administrative aspects independently

EDUCATION:

Bachelor of Science in Business Administration, Emmanuel College

Associate of Science in Liberal Arts, Massasoit Community College

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