Assistant Office
Resume:
Rachel D. Phillips
Albuquerque, NM 87123
******.********@*****.***
Administrative Assistant
Profile
Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Education
Rocky Mountain College- Billings, MT
Relevant Courses:
Principles of Accounting 1,Principles of Accounting 2, Microeconomics, Managerial Accounting,
Financial Reporting 1, Principles of Finance, Principles of Management
Majors:
Business Management, Equine Business
Graduated May 2016
Key Skills
Office Skills:
Office Management
Records Management
Database Administration
Preparing Deposits
New Hire Paperwork
Organizing Office
Spreadsheets/Reports
Event Management
Calendaring
Taking payments
Recoding Deposit in QuickBooks
Submitting Payroll
Designing Programs
Events
Front-Desk Reception
Executive Support
Customer Service
Background Checked
Reconciling Bank Statements in QuickBooks
Invoicing
Scheduling
Computer Skills:
MS Word
MS Excel
MS PowerPoint
Remote Desktop
MS Outlook
MS Project
Windows
Multi-line Phones
Security Trouble Shooting
Sedona Office
ADP
Typing- 52 wpm 98%
10 Key- 20 spm 95%
Experience
Horses Unlimited Inc
Office Manager August 2016- Present
Organized office (sorted through multiple years of files determining what was no longer needed), figured out hours, submitted payroll to outside payroll company and picked up payroll. Scheduled farrier, invoiced customers and business for services rendered. Took payments, prepared and deposited currency into account. Coordinated with accountant about documents needed. Designed office documents such as letterhead, fax cover letters etc. Handled all new hire paperwork and submitted to payroll company for appropriate tax with-holding. Designed event programs and ran events (coordinating with suppliers and patrons). Ordered supplies and took inventory. Was assistant to judges for events ( making sure they had a place to stay, food, etc) Kept the common areas of barn clean (i.e. kitchen/lounge, office, wash room, barn apartment)
Entrusted to be a self starter and prioritize what was needed
Entrusted to know office needs
Worked alone and with others as needed
Masterson Farms LLC
Breeding Assistant/ Office Assistant January 2nd,2016 – May 15th, 2016
Cleaned Mares for procedures (Ex: Uterine Cytology/Cultures, Foal Alert placements, Uterine Lavages), assisted in foaling out, including pulling foal and dealing with red bags, gave oral, intramuscular and intravenous medications and vaccines, record keeping, schedule keeping, holding horses and foals, assisting in running IV fluids, handled multifaceted clerical tasks, handled shipments in and out of the farm.
Entrusted to do my work with very little to no supervision. Provided timely, courteous and knowledgeable responses to information requests from multiple people.
Worked quickly and diligently to keep records correct in multiple areas, including computer, paper and white board
Multi-tasked on a daily basis, being able to prioritize responsibilities. Doing multiple things at once (example- oral medications to foals, checking vitals, mares milk bags, etc in one trip)
Cellular Plus- Verizon Dealer
Accounting Assistant February 2nd 2015- August 14th, 2015
Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the Controller. I ordered supplies, ran reports, ran Macros in Excel, worked with commissions, reconciled bank accounts for 60 stores, recorded deposits in QuickBooks, prepared deposits, wrote checks and researched issues. I handled the UPS tracking and helped cover the front desk. I verified bills for payment and tracking. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
Highlights:
Entrusted to do my work with very little to no supervision. Provided timely, courteous and knowledgeable responses to information requests from multiple people.
Worked quickly and diligently to keep records correct in multiple areas.
Multi-tasked on a daily basis, being able to prioritize responsibilities.
Kohlman Construction and Roofing
Assistant, December 2011- April 2012
Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the Office Manager. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
Highlights:
Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests.
Worked diligently to return office to order
Kept office clean and orderly
Rocky Mountain College Assistant, September 2010- May 2011
Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the Associate Academic VP, Psychology Professor, and Director of Education. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
Highlights:
Entrusted to handle sensitive documents, interoffice mail, and grading papers
Entrusted to supervise students during test taking
U.S. Army 25N- Nodal Network Systems Maintainer and Operator, May 2008- April 2009
Handled sensitive information, Held a secret clearance, worked closely with teams to solve problems, kept highly organized, squad leader. Honorable- Medical Discharge
Highlights:
Entrusted to handle sensitive information in computer programs and documents
Leadership, Organizational, Problem Solving skills
Works well with others
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