Administrative Assistant Manager

Objective: Desire a challenging position with an organization where I can utilize my ability to handle multiple tasks, prioritize and carry out special projects and complex assignments, work in a fast paced environment and assist other team members with a positive and proactive attitude.

Security Clearance: TS/SCI with CI Poly

Education: Strayer University, Alexandria, VA– Currently

Northern Virginia Community College, Alexandria, VA

T.C. Williams High School, Alexandria, VA –Diploma

Professional Experience:

Business Support Specialist April 2016 - November 2016

Preferred System Solutions, McLean, VA

Responsible for providing administrative support to senior executives

Maintain daily calendar, prepare briefings and scheduled staff meetings

Responsible for executing daily tasks, utilizing a high attention to detail and ability to multi-task, as required.

Project Control Analyst November 2008 - April 2016

Honeywell Technology Solutions, Inc., Columbia, MD

Coordinate recruiting efforts with new hires; forward resumes for client to review, conduct employee prescreen, schedule face to face or over the phone interviews,

Acted as liaison between new hires and current employees for all human resource related inquiries, payroll issues, security, and other general information.

Provided the candidate/employee with security paperwork for initial clearance and periodic reviews

Provided required tools such as forwarding new hire employee identification number (EIDs), initial password and walk them through the process of entering their charge codes, leave or vacation charges on their timesheets using Deltek

Assisted in arranging CONUS/OCONUS travel plans, expense authorizations/reports to include approval processing and reviews

Coordinated and maintained all active employee personnel records,

Maintained an accurate travel budget of $200K, 5 cellular accounts with a total monthly acquisition of $20K to include service maintenance at the program and project level

Maintained inventory for cell phone devices and accessories

Provided input in the preparation of budget summaries, charts, memoranda, and talking points for senior management

Provide quick reaction support for acquiring rental vehicles/trucks, and other materials/supplies as required.

Review program requirements and spend plans for accuracy and completeness.

Review all invoices to Government for accurate expenditure of labor and other direct costs

Reconcile bank statement of credit card holders on a monthly basis

Prepare purchase requisitions for over $25,000

Draft, review and edit correspondence, presentations, and briefings in response to action items. Participate in cross Customer program meetings to develop responses.

Executive Administrative Assistant (Government Contractor) Oct. 2006 – Sept. 2008

Ardelle Associates, Alexandria, VA (New Contractor since Oct. 2007)

Strategic Staffing, Alexandria, VA

Surface Deployment and Distribution Command (SDDC), Alexandria, VA

Serve as the Assistant to the Chief of the Network Management Department

Maintain daily calendar, prepare briefings and scheduled staff meetings

Manage incoming tasks and distribute to department heads

Maintain all opened and closed tasks using an excel spreadsheet

Assigned as the ODTA for the Information Management Group’s travel concerns using DTS (Defense Travel System)

Serve as the Coordinator for the Government Travel Credit Card Program

Prepare internal and external correspondence.

Import timecards into the TFAMS system

Maintain a daily time and attendance log

Researcher IV September 2002 - October 2006

Strategic Staffing, Inc., Alexandria, VA (Government Contractor)

Defense Energy Support Center (DESC), Fort Belvoir, VA

Serve as the Assistant to the Defense Energy Support Center Base Realignment and Closure (DESC BRAC) Program Manager.

Research BRAC 2005 documents for the effect of Base Closure and Realignments on DESC maintained Service Facilities as requested

Assist BRAC Program manager in Developing Implementation plans as they affect Environmental and Engineering requirements on DESC BRAC affected facilities

Maintain the calendar for the Program Manager, prepare internal and external correspondence, scheduling of meetings and conferences, travel orders, answering all internal calls and directing calls requesting DESC BRAC information to the appropriate person, and prepare recurring internal reports

Subject Matter Expert (SME) in preparation of travel orders using the DTS

Use Microsoft Project to prepare and update BRAC Implementation and other Project management Software on a daily basis

Executive Administrative Assistant September 2002 – October 2005

Organize and maintain office files, including office standard operation procedure in accordance with DESC regulation

Assure the preservation of permanent records and the systematic disposal of all others

Enforce the retention of files in accordance with regulations including records and logs showing the actions and correspondence

As the DESC Automated Training System (DATS) Administrative Assistant, create, view, edit, and submit Individual Development Plans (IDPs) for approval created through the DATS Hardcopy module

Responsible for updating employee data in the training system, i.e., course completion, certification level, etc.

Create new user files for DESC employees within the DATS system

Reconcile and maintain monthly IMPAC Visa statements for auditing purposes

Register DESC employees for Vocational and Non-Vocational courses.

Skills: Proficient in the use of Windows Microsoft Office software applications (i.e., Word, Excel, PowerPoint, and Access). Deltek, Costpoint, Proficient in Microsoft Outlook, Firefox and Internet Explorer.

References: Available upon request

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