C U R R I C U L U M V I T A E

Name : Anis binti Ayub

Contact no : 017-******* (handphone).

I/C No : 630***-**-**** (new no)

7101152 (old no.)

Citizenship : Malaysian

Date of birth : 8-6-1963

Place of birth : Muar, Johor

Age : 51 years old

Marital status: Divorced (1 child)

W O R K I N G E X P E R I E N C E

Super Grand Business Sdn Bhd June 2009 – Mar 2014

(Gersik, Muar, Johor)

(Plastic manufacturing company)

(Clerk)

(Minply Holdings (M) Sdn Bhd April 2007 – Mar 2008

(Petaling Jaya)

[Property development, Trading, Agriculture Plantation

Manufacturing of Polyurethane decorative building

Products/Woods Products, etc]

(Administrative Assistant)

Carimin Sdn Bhd July 2004 - Apr 2006

(Kuala Lumpur)

(Service provider & partner to the oil & gas company

(Engineering contractor/ actively involved in the

construction, engineering works, professional manpower

supply, material supply and consultancy services

to the oil and gas companies in south east asia]

[Provide technical and engineering support services,

recognized as a leader in resource engineering and

Project management providing a broad range of

professional personnel and specialist consulting

and inspection services for all phases of the exploration,

development and operation processes to the oil and gas

and petrochemical-related industries].

(Contracts Executive)

W O R K I N G E X P E R I E N C E

(cont‘d)

Plaza Pantai Realty Sdn Bhd Oct 2003 – May 2004

(Kuala Lumpur)

[Property development company]

(Administrative Assistant)

EP Engineering Sdn Bhd Aug 2002 - July 2003

(Kuala Lumpur)

(Service provider & partner to the oil & gas company.

Engineering contractor/ actively involved in the

construction, engineering works, professional manpower

supply, material supply and consultancy services

to the oil and gas companies in south east asia]

(Admin Executive)

Mazwan Pathma & Co Mar 2000 – Mar 2001

(Kuala Lumpur)

[Legal Firm]

(Conveyancing Clerk)

Nestle Products Sdn Bhd 1994 – Jan 2000

(Petaling Jaya)

(Food manufacturer)

(Secretary to Group Purchasing Manager)

Kumpulan Kerjaya Sdn Bhd 1992 – mid 1993

(Petaling Jaya)

(Building construction)

(Secretary to Managing Director)

Intan Karang Sdn Bhd 1990 – 1991

(Petaling Jaya)

(Agricultural machinery equipment distributor)

(Secretary to Agricultural Manager)

Antah Biwater JV Sdn Bhd 1988 - 1989

(Kuala Lumpur)

(Contract for Malaysia Rural Water Supply Scheme)

(Secretary to Commercial Manager)

Ryoden (M) Sdn Bhd 1984 – 1987

(Petaling Jaya)

(Sole agent for Mitsubishi Lift, Air-cond, Escalator, Dumbwaiter etc.)

(Secretary to Lift Installation Dept’s Manager)

J O B S P E C I F I C A T I O N

Super Grand Business Sdn Bhd

-Clerical duties such as typing Delivery Order, Invoice, Statement of Account, Debit Note, Credit Note, Sales Tax, Purchase Orders, letters, memos and others correspondence, answering phone calls, sending faxes.

-Liaise with Supplier, Clients, etc.

-In-charge of staff Annual Leave, filing correspondence. In charge of factory workers Personal Protective Equipment.

-Handle stationery & store items.

-Prepare monthly salary for the workers and monthly EPF & SOCSO contribution.

Minply Holdings (M) Bhd

-Joined Purchasing Dept. (Minply Construction & Engineering Sdn Bhd). Job duties handle incoming calls, sorting & compile Delivery Order, Purchase Order, Invoice etc, Assist purchaser in checking of supplier’s invoice, purchase order, etc. Answering phone calls. Follow-up with supplier on any matters pertaining to our company’s order. Liaise with site staff on the purchasing matters and others site matters. Others general clerical duties,

-Transfer to Trading Dept (Minply Industries (M) Sdn Bhd) as trading dept need an assistant. Job duties assisting Trading Manager on trading matters eg. Internet searching to obtain price for our factory manufacturing item (purchase). Also register our products thru’ internet, internet searching for product buyers. Internet searching for buyers of our products. Liaise with factory / supplier on the purchasing matter. Assist in import & export shipping matters.

Carimin Sdn Bhd

-Handling resource of personnel for oil and gas company ie. Screening and shortlisting of resumes.

-Liaison with the personnel, rates negotiation and provide details required by the personnel.

-Preparation of tenders/bids/screening exercise to oil and gas industries (Petronas Carigali Sdn Bhd, Sarawak Shell Bhd, ExxonMobil, Talisman Malaysia Ltd, Murphy Oil Co, Nippon Oil (M) Ltd, Petrofac Malaysia-304 Ltd, Amerada Hess, Carigali Triton Operating Com, CS Mutiara Petroleum, Newfield Sarawak Malaysia Inc, Carigali-PTTEPI Operating Co Sdn Bhd KBB Joint Operating Co. Sdn Bhd, etc.

-Prepare/Monitor/Coordinate tenders/mini bids or screening exercise and to ensure that the bid and tender is submit before the closing date/time. The tenders that I handled are mainly on drilling, geologist, geophysicist, petro physicist personnel.

-Liaise with overseas recruitment consultants/principals in United Kingdom, Australia, Indonesia and also in Kuala Lumpur, etc. on recruitment matters (ie. Supply of manpower), discuss on pricing, job matters, etc.

-Liaise with oil and gas industry personnel for any related matters ie. Enquiry on tenders, request for services, price negotiation and any enquiries and request from client in the oil & gas industry.

-Arrange the selected personnel to mobilize job. Dealing with contract staff for any related matters/enquiries pertaining the their contract job with the client, such as mobilization date, contracts matters, job recruitment etc.

-Coordinate/Liaise with Operations Dept and our branch staff in any matters ie. Advise them on the actual start date/mobilization date of the personnel selected by client, contract matters, etc, in order for them to follow-up on PPE provision, visa application, arrange personnel to attend courses eg. Safety Training, etc., arrange flight, chopper booking, accommodation, car hire etc.

-Establish and maintain good rapport and relationship with the personnel, the client (oil & gas co), contract staff and principal.

-Preparation of contracts for the successful personnel upon award of the tenders/bids. To coordinate and assist the successful candidate in getting information on their job matters ie. Job rotation, location, benefits, entitlement, etc.

-Handling phone enquiries on any job recruitment matters from client, candidates, principals and Personnel.

-Arrange and maintain updated cv to the database.

-Establish and maintain proper filing.

Plaza Pantai Realty Sdn Bhd

-In charge of commercial building tenants at Plaza Pantai, Off Jalan Pantai Baru, Kuala Lumpur.

-Prepare Tenancy Agreement and Letter of guarantee for execution.

-Prepare weekly tenancies reports.

-Receive rental & air-cond payment from tenant and forward to Accounts Dept.

-Cascade Invoices of Debit/Credit Note, Statement of Accounts, official receipt to tenants.

-Prepare, type and send correspondence (including Reminder letters) to tenants.

-Attending to tenant complaints/enquiries via phone/counter.

-Arrange for tenants key duplication, power meter application, main floor directory.

-Attend to phone calls.

-Filing and maintenance of files.

EP Engineering Sdn Bhd

-Preparation of tenders/bid/screening exercise for professional manpower submission to oil and gas industry. The tenders that I handled are mainly on drilling, geologist, geophysicist, petrophysicist personnel.

-Liaise with oil and gas industry personnel for manpower enquiry/tendering.

-Assist engineering consultant contract staff in secretarial duties eg. typing correspondence, faxes, e-mails, etc.

-Follow-up on any incoming mails/queries during the absence of my superior.

-Attend to phone calls.

-Filing correspondence.

Mazwan Pathma & Co

-Typing forms, legal documents for bank loan, house loan, etc.

-Liaise with clients.

-Filing correspondence.

-Attend to phone calls.

-Follow-up/chase payment.

Nestle Products

Provide basic secretarial duties to the Group Purchasing Manager

To handle all secretarial duties such as interacting with other department / factories, scheduling meetings, appointments, travel arrangements, typing, filing, handling emails, faxes, telexes, phone calls & correspondences, maintain department records, etc.

-Organize mails, faxes, telexes (sort, distribute) for all the 16 staff in the Dept.

-Prepare claims/expenses for my superior for submission to Accounts Dept.

-Prepare, type and send letters, faxes and telexes.

-Organize phone calls for my superior and inquiry from clients regarding purchasing materials.

-Organize meetings, seminars, schedule, appointments and travel arrangements (booking of air ticket, accommodation, limousine, etc). Meetings, seminars or workshop (including international) held either in office building or hotels.

-Organize filing system for my superior.

-Assist in the preparation of reports and presentations.

-Coordinate with suppliers on any related matters.

-Perform other secretarial related duties as requested to support the dept.

Kumpulan Kerjaya Sdn Bhd

-Manage daily secretarial activities, appointments and schedule including travel arrangements.

-Co-ordinate arrangements for a variety of meetings, internally and externally.

-Handle phone calls for my superior and other inquiries from clients.

-Typing correspondence, faxes.

-Simple translation for correspondence from Government Dept.

-Follow-up calls for chase-up payment, hire-purchase agreement for Company’s car.

-Other secretarial duties.

-Filing.

Intan Karang Sdn Bhd

-Assist in preparation of Quotation/Tender to buyer

-Follow up with customer for arrival of the equipment, mode of payment, chase out payment

-Assist in preparation of Debit Note, Credit Note, Delivery Order, Invoice, etc.

-Organize meetings (internal or international) to be held in or outside of the office.

-Attend meeting with Government Dept. and help out my superior to prepare agenda (before the meeting and minutes (after the meeting).

-Assist in the preparation of reports and presentations.

-Organize exhibition held outside of the office.

-Other secretarial related duties as requested to support the dept.

Antah Biwater JV Sdn Bhd

-Organize phone calls for my superior and also dept’s staff .

-Organize meetings, travel arrangements for my superior.

-Type out contract, memos, correspondences, etc.

-Send out faxes, telexes.

-Assist in preparing simple translation (English/Bahasa Malaysia).

-Assist in preparation of letters to Government bodies.

-Assist in preparation of simple internal letters/memos.

-Other secretarial duties.

Ryoden (M) Sdn Bhd

-Organize phone calls for my superior and also dept’s staff.

-Organize meetings, travel arrangements for my superior.

-Type out quotations/tenders, correspondences, memos etc.

-Help out to prepare Debit Note/Credit Note, Delivery order, Invoice etc.

-Help out simple translation.

-Help out to prepare letters to Government bodies.

-Organize filing system for my dept.

-Perform other secretarial related duties as requested to support the dept.

TRAINING / COURSES ATTENDED

• Courtesy, The Telephone And You 17th & 18th Aug 1994

• 8 Ways To Move Beyond Secretary 17th March 1995

• Setting Priorities and Meeting Deadlines 21st March 1996

• Managing Performance 24th – 26th Nov 1996

• Performance Management 21st – 23 May 1997

• Time Management 1998

P C K N O W L E D G E

Microsoft Word, Excell and Powerpoint.

L A N G U A G E S

Spoken: Bahasa Malaysia, English

Written: Bahasa Malaysia, English

E D U C A T I O N A L B A C K G R O U N D

Primary School

Sek. Rendah Kota Raja, Panchor, Muar, Johor 1970 – 1975

(Muar, Johor)

Secondary School

Sekolah Sultan Alaudin Riayat Shah 1975 - 1980

(Muar, Johor)

(Sijil Pelajaran Malaysia, III Grade)

Colleges

Stamford Executive Centre 1982 – 1983

(Petaling Jaya)

(Private Secretary Certificate)

Goon Institution (part-time – evening class) 1986 - 1987

(Petaling Jaya)

(Shorthand Pitman Certificate)

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