Gweneva Rodgers-Busby **** W. Sam Houston Pkwy S. #416

Houston, TX 77099 281-***-****-cell, Email: acxjnq@r.postjobfree.com

SUMMARY:

§Provides intermediate to advanced executive, technical and analytical support for managing day-to-day administrative functions in various advance levels of assistant, professional roles and environments while intensifying high levels of senior management skills to deliver high quality work to reach company goals.

§Provides a bridge for smooth communication between the executive’s office and internal departments.

§Interprets principles and practices of modern business administration, records management techniques

and has thorough knowledge of managing an office or department to make it more efficient and productive.

CERTIFICATIONS/TRAINING:

§Business Office Skills 1-2 (Certificate), Computer Business School, Houston, TX, 12/2012 – 02/2013

§Microsoft Office Suite and Publisher (Certificate) Computer Technology Program, Sugar Land, TX

§Certified Professional Secretary (CPS) Review Course, (Certificates), Austin Community College, Austin, TX

§General Business-Office Occupational), Temple College, Temple, TX (Attended 2 years)

TECHNICAL AND OTHER SKILLS:

§Microsoft Soft Windows Applications; Word, Excel, PowerPoint/Access, Publisher, Outlook, Graphic and Website Design, Adobe, Internet Explorer/Foxfire, ProSpace, SharePoint, Labworks(LIMS Database), MOP (Facilities), SAP(Timekeeping), SWPS(Procurement), P-CARD (Purchasing), WebEx/Go, IRIMS (Records Management), Non-Profit, Social Media and Event Planning

PROFESSIONAL EXPERIENCE:

Texas Organizing Project (TOP) - (None-Profit Organization), Houston, Texas 09/2016 - 11/2016

In-House Election Phone Banker

§Performed the vital task of making phone calls in a professional manner from a data base of low potensity potential voters in Harris County

§Followed-up with voters, interpreted information explaining who the TOP endorsed candidates were and why it was important to become a register voter.

§Prepared materials for direct mail solicitations.

§Encouraged and motivated voters to get-out-the-vote (GOTV), by identifying voters who are committed to voting for TOP candidates primarily by early voting or on election day.

Kelly Services, Houston, Texas 09/2014 – 05/2015

ConocoPhillips 01/2015 – 05/2015

PM Chief Executive Administrative Assistant (Contract)

§Provided advance administrative support to the PM Chief, Assurance Managers and executive team for execution of project assurance activities and assist department on daily operations.

§Assisted with monitoring projects in the Findings Tracker and Consolidator program, expedited updates for Project Execution Reviews, included planning, report finalization and distribution, maintained library of Findings Tracker from project reviews and issued quarterly reports on the status of open project review Findings for action.

§Managed schedules and reports of Major Capital Projects for review, maintained and administered administrative procedures and policies.

§Prepared and updated charts for assurance monthly schedule for approved budget, maintained expense reports, invoices and followed up on action items for document preparation and resolve departmental issues.

§Conducted internet research, analyzed data, prepared correspondences, reports and presentations, organized and maintained PM Chief's calendar, monthly meetings and conference rooms.

§Coordinated lunches, managed and maintained kitchen facility, office supplies, ID badges for team, technical equipment and data links, distributed mail and prepared expense reports as needed.

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Resume for Gweneva R. Busby

TransCanada Pipeline USA 09/2014-12/2014

Executive Administrative Assistant (Contract)

§Provided back up support to Attorneys and General Counsel in the Legal Department within USPL Law and Ops Engineering Law Pipeline Division

§Managed electronic emails and filing system, prepared materials for expense reporting, process vendor invoices and incoming/outgoing of mail.

§Coordinated calendar of meetings, managed catering, assisted in prepared materials for training classes, managed travel arrangements international and domestic, itineraries and special events.

§Prepared conference room and materials for audio conference calls and web meetings, took and prepared

minutes, agendas and assisted with uploading information in SharePoint as needed.

§Prepared reports, organized and edited presentations, obtained signatures in handling highly confidential sensitive documents and information for approval.

§Typed, edited, proofread, faxed, scanned and distributed correspondences, mail and performed other tasks as needed.

Swift Worldwide Resources, Houston, TX 10/2013 to 05/2014

BG-Group-Oil & Gas (Contract)

Executive Project Administrator

§Provided senior/executive administrative assistance to the IMPT, Director, General Manager (PMO) and engineering team, performed office management duties, routine clerical and administrative functions, directed work to other members and clerical support staff in handling confidential documents in providing accurate information to management support team to meet critical deadlines to enhanced effectiveness.

§Developed, established, improved systems, procedures and methods for the IPMT, formatted, revised, drafted, issued, maintained and managed routine forms and documents, project correspondences, letters, spreadsheets, employee/contractor roster, floor plan, logs, procedures manual and organizational chart, followed up on items requiring immediate attention for approval and authorization, handled and resolved project issues.

§Researched, analyzed and coordinated data information from various sources for technical reports and presentations, maintained management system and Wi-Fi access requests, corresponded with IT in distributing

and managing office equipment resources, office space, processed and distributed incoming and outgoing mail, ordered and maintained kitchen supplies.

§Established and maintained electronic and manual filing systems, retrieved confidential documents in ProSpace for monthly reports, administered SharePoint partnership access (PAM), project deadlines and other information updates, maintained project teams customers and office operations confidentiality, handled phone inquiries and relayed messages.

§Interfaced with the contractor administrative team to facilitate the arrival and departure of visitors and personnel, managed onboarding and departing of staff, assisted in making travel arrangements (including International) ground and hotel reservations for incoming visitors and for IMPT members.

§Coordinated, scheduled, managed, and maintained line managers' individual calendars of appointments, and director as needed, IMPT movement calendar, established and arranged conference rooms for informal and web meetings, video and teleconferencing calls, produced minutes, and materials for meetings.

§Managed and maintained online registrations, monthly expense reports, P-Card reconciliation, invoices, and team documents in share drive, planned and organized on/off-site events, ordered and managed food preparation for lunches and Town Hall meetings.

MEF (Non-Profit Organization-Seasonal), Houston, TX 11/2010 to 07/2014

Boardmember/Executive Assistant

§Assisted Boardmembers and handles other related duties.

§Prepared, updated, created and managed correspondences, organized and assisted with public relations and coordinating of events, scholarship luncheons, picnics, membership drives and other related fundraisers.

§Corresponded with businesses and supporters regarding sponsorships, donations, and vendor preparations; created flyers for various events, and managed membership forms and documents.

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§Coordinated conference calls and attended board meetings, transcribes minutes and prepared agendas, follow-up on action items and notified board members/officers of announcements and updates thru electronic email, shared ideas for future events, assist with website and presentations.

§Researched and coordinated data from a variety of sources for creating various documents and forms, acts as President in his absence in speaking and attending meetings, keeps President informed on items and pending activities.

Adecco USA, Houston, Texas 10/2009 to 08/2012

GE Electric Energy (Contract) 04/2012-08/2012

Executive Administrative Assistant

§Provided a variety of advance/complex administrative and technical support to the Executive General Manager, Management team and their Direct Reports to meet critical deadlines.

§Created, managed and maintained electronic calendar of appointments and meeting notices, responded to

email notifications in Outlook and handled phone inquiries, typed, proofread, and processed a wide variety

of complex and confidential reports, letters, memos and agendas.

§Created and retrieved data to compile for managing spreadsheets, organized and maintained files and invoices, scanned documents and reports for emailing, created PowerPoint presentations, distributed mail and routed appropriately, managed weekly task duties and prioritize by deadlines.

§Assembled and distributed materials for training classes, prepared conference rooms for roundtable, weekly and monthly meetings, transcribed and maintained minutes, assisted with coordinating events, food preparation and greeted guest, maintained and ordered kitchen and office supplies, monitored budget for office supplies and other departmental expenses.

§Coordinated meetings and prepared conference lines thru Webex/Go, coordinated travel arrangements and managed itineraries, assisted with preparing floor for office moves, managed org charts and floor plans, responded, reported and follow-up on maintenance inquiries and helpdesk issues

§Managed set-ups for new hires, troubleshooted and handled office equipment issues, resolved and managed departmental problems and issues according to companies' policies and procedures and followed up on tasks and pending matters.

Various Contract Assignments - Addeco USA 10/2009 to 03/2012

National Oilwell Varco

Sr. Administrative Assistant

§Managed filing systems, printed and scanned documents and reports, created spreadsheets from PO's.

SPX (Oil and Gas)

HR Project Assistant

§Coordinated, prepared, organized manual filing system for converting to paperless system and assisted with new hires.

Rexel Inc. - Electrical & Datacom Supplies

Sr. Sales Assistant

§Assisted with sale orders through database retrieval, greeted visitors, answered phones, created and

managed manual filing system.

BioHouston

Sr. Staff Assistant-Executive Office

§Managed list of vendors in database and responded to emails, took minutes and prepared in presentation form, assisted with events.

Schlumberger Solutions Center (Corp. Headquarters), Houston, TX 05/2007-04/2009

Sr. Administrative Assistant (IT Department)

§Provided a variety of advance/complex administrative and technical support, while overseeing department to

make it more efficient, organized and productive; exercised individual judgment, managed and prioritized

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multiple project and daily work assignments under tight deadlines in a moderate to fast pace environment

with a high level of accuracy for the IT Enterprise Services management team (Sr. Engineers, Sr. Architects,

Sr. Project Managers and their Direct Reports.

§Planed and coordinated special events, projects and luncheons, training classes, offsite/onsite and office moves, arranged travel and hotel accommodations, managed set-ups for new hires and floor plans, employee transfer and contractors, scheduled and prepared conference rooms for meetings, arrange conference calls and managed online registrations.

§Created and maintained spreadsheets, composed, typed, edited, proofread and prepared routine correspondences, informal and confidential letters, managed visa documents and invoices for approval, processed mail, handled phone inquiries, advised and greeted guest, ordered and maintained kitchen supplies, managed office equipment and assisted with obtaining passports and preparing visa documents.

§Created and responded to email notifications, managed and maintained calendaring of appointments and vendor contact list, coordinated electronic meetings in Outlook, managed and monitored budget for office supplies and departmental expenses, prepared, reconciled and maintained P-Card purchases for monthly reports and processed expense reports, assisted with interviewing of temps and trained on departmental procedures and work assignments when needed.

§Created, updated and managed departmental files, prepared and maintained materials and publications for training classes, processed exempt time and leave request in SAP, ordered, maintained and processed orders for IT software/hardware, contracts/maintenance renewals and class enrollments, managed supply chain request and verifed Goods Received in companies management information system (SWPS) in a timely manner.

§Managed PO's and Invoices, reported maintenance inquiries in MOP database system, resolved and managed departmental problems and issues according to companies policies and procedures, followed up on pending matters and monitored companies safety certifications.

City of Houston (CIO's Executive Office), Houston, TX 01/2005-04/2007

Executive Administrative Assistant (IT Department

§Provided advanced, diversified, and executive support to the CIO and Deputy Director, handled routine and complex administrative functions independently, confidential administrative duties, managed executive communications and exercised individual judgment in a fast pace changing environment to meet multiple deadline for the IT department.

§Composed, proofed, edited, typed and formatted minutes, documents, drafts for correspondences and some on issues of a confidential nature, special reports, agendas, initiatives, directives, board meeting notes,

proposals, PowerPoint presentations, news releases and speeches, also assisted in preparing, reviewing,

tracking, and processing requests for Council Action (RCA's/RFP's).

§Managed, updated, and scheduled meetings, appointments, events in Outlook, maintained communication with business contacts, created and responded to email notifications, prepared, and input timesheets, organized and managed flow of daily work assignments.

§Prepared periodic reports, materials and conference room for various meetings, obtained signatures and compiled documents for approval of written inquiries for the Mayor's office, answered, screened, responded to phone inquiries/complaints from city staff and the public, followed-up on pending matters, conducted internet research and compiled data for various reports and projects.

§Provided guidance to clerical staff and back-up support assistance to administrative and executive staff on projects related to policies and procedures, assisted in planning and implementing departmental activities and projects, maintained and organized filing system, set-up travel arrangements and processed reimbursements, managed and prepared monthly expenses reports, updated and maintained budget reports and performed other related duties and special projects as assigned.

AWARDS RECEIVED FOR SERVICE:

§Various Community and Church Service Awards

§Honored for outstanding contribution to TCEQ (I/M Section, Mobile Source Division

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