Pathan Eliyas Khan Contact Address : P.O. Box # **211, Riyadh – K.S.A. (100% Transferable Iqama)

Contact Number : +966-**-**-**-***

E – Mail Address : mailto:

CURRENT POSITION: DOCUMENT CONTROLLER / ASSISTANT ADMIN

Summery

13 years of overall experience in Document Control, Record Management, Drawings Archives, Project Support Services, System Support, Marketing, Material Coordination and Material Control. My main focus is on Electronic Document Management System (EDMS). In addition to Document Control, got exposure in a variety of other functions of the business like Project Scheduling, Project Planning, Office Management, Business Administration, Corporate Communication, and Quality Management System. Worked as an individual and as a contributive member in a productive team.

13 years of total working experience out of which 6 years in Document control, 7 years in Marketing, Sales and Distribution, Product Promotion and Business Development (Advance user of ACONEX).

Career Objective

I am looking for a challenging position where I could be a productive and contributive member of the team or organization to utilize my 6+ years’ work experience in the field of Document Control, Project Coordination, System Support, Data Base Management, Business Coordination, Market Research, Product Presentation, Client Promotion, Office Administration and Project Support Services.

I will be most suited for the position of Document Controller / Information Manager to manage and coordinate the document control functions and project support services of Document Control Centre in Project Control Department with special attention towards the Quality Project Management System and Project Planning & Project Scheduling.

Major Projects

Lamar Towers – Jeddah Haramain High Speed Rail Station– Jeddah Prince Noura Bint Abdul Rahman University King Abdullah Financial District

Current Project Previous Project Previous Project Previous Project

Green Line – Al Saudia Saudi Oger Limited – Riyadh Saudi Oger Limited – Riyadh Saudi Oger Limited – Riyadh

Educational Background

2000 – 2002 MBA with major in Marketing, Sales and Distribution Management and International Trade and secured 2nd Class from the University of Madras – Chennai – India.

Project Title: “Customer Awareness regarding ‘WILLS LIFESTYLE” apparels brand of ITC in Chennai City”

1993 – 1995 B.A. Bachelor of Arts majors in (Accounts, Economics and Statistics) secured 2nd Class from Sri Venkateswara University Tirupati, Andhra Pradesh, India.

Major Strengths

Computer Proficiency:

MS Office

EDMS (ACONEX)

Internet

Outlook

Career Strength: Qualified MBA Marketing professional equipped with 13+ years of rich, in-depth, varied experiences in the field of all nuances of business, including Document Control, Electronic Document Management System (EDMS), Office Administration, Documentation of Management Reports in an Integrated Project Management System (IPMS) environment pertaining to Techno-Commercial aspects of the Business, Project Support Services, Business Coordination, Product Promotion, and Data Base Management in Civil, Architectural, Structural, Infrastructure Projects in EPCM – Engineering, Procurement, Construction and Management environment. Extensive involvement in Corporate Meetings and presentations and business related activities.

Office Administration skill set: Maintenance of Important Correspondences & Control of important documents / records / reports, Preparation of (Self-Correspondences) drafting of letters for the important business letters received, day to day office management including all legal & statutory issues of the company, preparation of presentation documents, spreadsheets, graphical representations, pie charts, bar charts required for board meeting, To advise the management in all office related day to day business functions, liaison with statutory auditors, preparing & checking of salary sheets of employees, Performance Appraisal reports, Reporting to Manager Operations, Managed Front Office, answering phone calls, responds to requests from the public, greet visitors, handle mail distribution, operate banking, cash Receivables and Payables, Timesheets, Assist to executive director, coordinate meetings and did administrative tasks.

Over 7 years of rich experience in Sales & Marketing, Product Promotion, Client Relationship Management and Team Management.

Possessing abilities in implementing strategies for augmenting business through sales of building materials, identifying and penetrating new market segments for business excellence.

Building product promotional advantages & cementing healthy relations with clients for smooth operations.

Proficiency in various production standards & specifications of ceramic tiles, vitrified tiles, wooden floorings, Faucets, Hoods & Hobs (Chimneys), kitchen sinks, sanitary fittings, plumbing pipes (CPVC).

Employment History

Employer : Green Line Al Saudia

Country : Saudi Arabia

Position : Executive Secretary/Document Controller

Period : Since January, 2014 to till date

Presently, I am deputing at LAMAR Towers, since January 2014, which is consists of 2 Towers and Podium Level,

(T1 – 73 Stores), (Tower 2 – 63 Stories ) and Podium (13 Levels) and the Project total value is SR. 1.7 billion and locating at

Corniche Road, Jeddah, KSA.

I am performing my duties with Project Director, Commercial Manager and Planning Engineer which include supporting all secretarial, Administration and Documentation jobs.

Job Description:

As an Document Controller my major role is to perform uploading and downloading of all kinds of correspondence and documents through Aconex (viz., Technical Submittal, Method Statement, Manuals, Calculations, Payment Certificates, Shop Drawings, RFI’s, IR’s and Correspondence, etc

Sending and receiving of all correspondence and documents through Aconex.

Bulk uploading and distributing of documents and correspondence through Aconex.

Creation of work flows and managing the same on Aconex.

Follow proper coding and numbering for documents as per specification (Aconex Protocol).

Regular follow up for approval of transmitted documents.

Generation of weekly Aconex Excel Report to track the overdue documents pending with the consultants.

Regular monitoring and controlling of documents sent for approval, through a master log.

Monitoring and controlling of revisions / versions of different documents and superseding the latest revisions with old versions make sure that all the latest documents are distributed among site management.

Distribution of approved list of ITPs, Method Statements. Drawings, Material Submittals, MIR’s, and IR’s to consent departments through Aconex.

Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.

Responsible for establishing and maintaining an effective document control system.

Preparation of RFI checks list and E1-log within 24 hours prior to inspection.

Preparation of Material Submittal, Weekly and Monthly Progress Report

Record

Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.

To maintain the record of all controlled documentation –Issue, Status and Location.

Record of Drawings, Method Statement, Material Submittals, Sample Submittals, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.

Distribution

Document distribution by Transmittal System as per Document distribution matrix for Hard Copy and Electronic Document as well.

M/S. Saudi Oger Limited

Country : Saudi Arabia

Position : Document Controller (Head Office Support – All Projects).

Period : February, 2010 to December 2013

Job Description:

Key Responsibilities:

Perform Document Control functions in line with Approved Procedure.

Generate Progress Reports.

Maintain Document Control Database.

Manage Document Control Center, Project Filing System.

Responsibilities involved all manual and electronic documentation work process and activities for Civil, Fabrication and Erection of Steel Structure.

Document distribution of both electronic and hard copy to various action parties.

Provide assistance to Engineering personnel in document retrieval.

Communication / Liaison with Project Management Team, Client & Subcontractors effectively and resolve problems & issues related to documentation.

Implementing established Document Management Procedures.

Prepare report as required by the Project Manager.

Providing support to Project Team by managing incoming / outgoing project information and documentation on daily basis, while ensuring accurate records are maintained.

Excellent organizational skill.

Experience in Microsoft Office and ability to prioritize the workload as required.

Expediting Documentation, necessary follow-ups with concerned parties involved in the document, taking correct action to guarantee the availability of documents to required timeline.

Acquired expertise in document control work including maintenance of documents and engineering drawings.

Principal accountabilities and Functions:

Developing and establishing document control processes.

To maintain the Electronic Document Management System (EDMS) and generate management summaries, graphical presentations and special reports.

To prepare Memos, letters, FAX, emails, messages and report for the business.

Thorough Knowledge / Capability of using the computer skills pertaining to document workflow within my assigned tasks.

Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person.

List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required.

Proper filing of the documents in correspondence files with file reference and letter number.

Responsible for maintaining all administrative records for Project Site Office.

Maintain time sheets for all personnel and ensure that they are completed and dispatched to the accounts dept. in time.

To arrange site approval and forward to consultant’s office.

Induct new employees to site administration procedures.

Organize coordination meetings within various functional groups of the project team.

Coordination with all construction managers, Engineers, Supervisors and other functional / departmental heads.

Responsibilities include handling multiple project correspondences, records and filing, telephone calls and other related duties. Using office equipment like printer, scanner, fax machine, Xerox machine, binding machine and laminating machine. Using MS word and Excel as and when required to streamline the office functions.

Understanding & implementing clerical methods and document procedures at Head Office and subsequent operations at different construction site offices.

Assisting the project managers, while handling confidential project documents. Consulting project managers to deal the problems on priority basis.

Providing my part of responsibility in generating managerial reports.

Major Projects:

Holy Haramain High Speed Railway – Jeddah

King Abdulaziz Center For World Culture – Dhahran

Princess Norah bint Abdul Rahman University (PNUW) – Riyadh

King Abdullah Financial District – Riyadh

King Abdullah University of Science and Technology – Jeddah

M/S. Siddhi Ceramics Designers Pvt. Ltd.

Country : India

Position : Area Sales Manager

Period : October, 2006 to January, 2010.

Job Description:

Driving the sales by establishing dealer, architect network, and utilizing engineer’s database for generating higher business in Andhra Pradesh State.

Significant Highlights

Achieved annual target of Rs.20 million from Andhra Pradesh (State) – India

Successfully executed several project like independent villas and corporate real estate accounts of Andhra Pradesh region.

Appointed a distributor and over 25 dealers throughout Andhra Pradesh with more than 200 hundred contact and mailing addresses of leading Builders, Architects and Engineers. Acquired some big ventures of independent villas built by M/S. Sai Mourya Estates & Projects Ltd. with more than 200 villas.

M/S. Kajaria Ceramic Limited

Country : India

Position : Sr. Sales Executive

Period : December, 2004 to September, 2006

Job Description:

Acquiring higher sales and promoting products in Hyderabad and Royalaseema zone of Andhra Pradesh (India) including 4 major districts viz., Kurnool, Kadapa, Chittoor, and Nellore with annual target of 96, 000 sq.mtr.

Unique initiatives taken in appointing new dealers in Kurnool, Chittoor, Madanapalli and Adoni.

Successfully obtained the project approval of “Tirumala Tirupati Devasthanams” and S.V. University in Tirupati.

Successfully organized product exhibition and Architect meet in Nellore.

Significant Highlights

Significantly managed dealer’s appointment in Rayalaseema zone of Andhra Pradesh State in India.

Arranged product displays at dealers place which includes various kinds of displays:

oInterior displays which includes: product display on the Wall and Floor in the showcases.

o Exterior Displays which includes: display of brand/product in window displays, signboards

on showrooms, arranging glass cubicles for displays

M/S. Surya International Pvt. Ltd.

Country : India

Position : Sales Officer

Period : November, 2002 to October, 2004.

Job Description:

Surya International Pvt. Ltd. is a leading distributor of building materials in Andhra Pradesh and established in the year 1995 by Mr. Harnath Babu. Since the organization is equipped with large dealer network in Andhra Pradesh all the leading brands of India associated with Surya International to promote their brands in the region. The following brands/companies explored under the umbrella of Surya International:

Jaquar – No.1 Faucets and Bathroom Fittings company of India

AXOR – Germany’s Faucet Brand

Hansagrohe – Germany’s Faucet Brand.

NIRALI –India’s Leading Brand in Stainless Steel Kitchen Sinks.

ASTRAL POLYMERS Pvt. LTD. – India’s first company to introduce CPVC Plumbing Pipes in India.

Roles:

Driving sales with maintenance of dealer network, creating architects and engineers database of Andhra Pradesh.

Executing several projects including residential apartments and villas in Hyderabad and southern part of Andhra Pradesh including Telangana region.

Played anchoring role to bond inter-dealer relations and dealers and distributors relations. Maintenance of information relating payment terms, product promotions, responsible for timely payments to dealers (from Projects) as well as to distributors (from dealers).

Generated database for over 100 architects and engineers’ database in Hyderabad.

Significant Highlights

Played a stellar role in appointing new dealers in Tirupati, Chittoor, Kadapa, Prodatur, Nandyal and Kurnool achieved projects: Rainbow Hospital, Sudharani Nursing Home (Tirupati), Kotha Builders (Hyd.), Sai Mourya Estates and Project (Hyd.).

Played a significant role to promote BOSSINI-Multi Showers systems in Hyderabad.

Organized plumbers and dealers meet in Vijayawada.

Personal Information

Father Name : Pathan Basheer Khan

Civil Status : Married

Date of Birth : 12th April, 1974

Current Location : Jeddah – K.S.A.

Languages Known : English, Arabic, Hindi, Telugu and Urdu

Religion : Islam

Place of Birth : India

Permanent Address : 19/308-1 Waris Miya Street, Kadapa, Andhra Pradesh, India.

Passport Details : L-6634301 - Valid till 8th March, 2024.

Iqama Status : 228-***-**** - Transferable (Valid till 10th March 2017).

Declaration

I do hereby declare that the particulars of information and facts stated here in above are true, correct and complete to the best of my knowledge and belief.

Pathan Eliyas Khan

Place : Jeddah – K.S.A.

Contact this candidate