Administrative Assistant

Dana Smith

Marina del Rey, CA

Mobile 323-***-****

***************@*****.***

Objective: Dynamic and resourceful professional with extensive experience in executive assistance, office management, and operations. Demonstrated expertise in calendar management, event coordination, HR functions, and vendor management. Seeking a challenging role to leverage administrative skills and contribute to organizational success.

Professional Experience:

Heal the Bay - Santa Monica, CA

Executive Assistant/Office Manager

January 2023 - Present

Coordinated complex schedules for CEO and five Directors, manage travel arrangements, and facilitated internal/external meetings and conference calls.

Conducted expense reporting in Zoho system and reconciled credit card transactions.

Schedule all Board of Director and committee meetings, prepared agendas, and taking meeting minutes.

Handle HR on boarding/off boarding processes for employees and interns.

Managed logistics for organizational events accommodating 10-200 attendees

Oversee office vendor relationships and maintain maintenance for our offices through the leasing office.

Loan Signing Agent - Los Angeles, CA

Notary

May 2019 - Present

Commissioned Notary Public certified for Loan Signings by the NNA & LSS, ensuring accurate and confidential handling of loan documentation.

Provided exceptional customer service by carefully explaining loan documents to clients and promptly notarizing all documentation for timely return to escrow.

Greycroft Partners - Arts District DTLA, CA

Executive Assistant/Office Manager

March 2017 - January 2019

Supported two C-level partners with heavy calendaring, travel arrangements, and meeting coordination.

Managed office construction projects, negotiated vendor contracts, and oversaw day-to-day operations.

Created and implemented office procedures and protocols, including emergency manuals for Los Angeles and New York offices.

Successfully completed office build-out on time and under budget, and established efficient catering systems.

Education:

Associate of Arts in HR Administration (Expected Completion: Fall 2025) - Santa Monica College

Notary Commission (Active)

Certification in Escrow Management for Department of Business Oversight (2010)

Certification in Escrow Holdings for Department of Business Oversight (2010)

Skills:

MS Office Suites

Outlook Calendar

Google Calendar

Zoom & Teams

Internet Research

Expense Reporting Software (Zoho, RBJ, Nexonia, Chrome River)

Dropbox

References available upon request.

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