Administrative Assistant Data Entry

Nadynne Avery

**********@*****.*** 314-***-****

Summary:

Experienced Administrative and Accounting / Coordinate meeting, travel arrangements and events

Post cash and check payment applications to credit customer accounts, bank deposits

Review trial balance daily on aged accounts, contact customers by telephone to help cure unpaid dept., create new vendor accounts.

Verify information using Data Tracker and SAP

Handling of contracts, scanning, copying, data entry and updating various changes into documents on computer,

Proficient with Excel, Pivot Table, V lookup, Formulas, Word, PowerPoint

Scheduling high volume of interviews

Analysis of records, reports, regulations and operating procedures and compliance practices

Education

Columbia College Missouri – BS-Business Administration Graduated 2014

Columbia College Missouri – AS-General Studies Graduated 2012

Skills:

Oracle

Data Tracker

Microsoft Excel

File Maker Pro

Microsoft Outlook

Property Assessor

PowerPoint

Microsoft Word

Microsoft Publishers

Munis

AS400

SAP

MIS

Salesforce PeopleSoft

Accomplishments:

General Accounting, Collection, Accounts Payable, Accounts Receivables, Billings, Collections, Dashboard,

Lockbox, Sales and Customer Service, Finance Consultant, Executive Assistant

Professional Experience:

Solar City Energy-Marlborough, MA September 2015 -July 2016

Administrative Assistant

Ensure customers of a better way to energize their homes at a cheaper rate by going solar

Maintained intense Outlook schedules, reviewed and responded to a high volume of e-mails.

Proofread and edit various types of documents.

Managed purchase orders and payment requests.

Planned and organized off site corporate meetings both domestically and internationally.

Maintained confidentiality of all corporate, personnel and research matters.

Involved in Scanning, Copying and Faxing Material. Promote products and service to potential customers, build lead pipeline

Lookup property in google sketch-up of roof to get roof type and satellite view, get snap shot

Set appointments and post to salesforce opportunities

Find available FEC (Field Service Consultant), post to FEC’s calendar for assure appointment

View notes in Dashboard

Fresenius Medical Care-Waltham, Ma January 2015 to August 2015

HR Administrative Assistant

Pull faxes and emails sent by employees, using CSS fax server and PeopleSoft regarding information needed for proof of insurance.

View for open enrollment and eligibility of health care services.

Maintained intense Outlook schedules, reviewed and responded to a high volume of e-mails.

Proofread and edit various types of documents.

Coordinated meeting schedules, conferences, conference calls and onsite presentations.

Managed purchase orders and payment requests.

Produced extensive, thorough itineraries to coordinate with all arrangements made for each travel agenda.

Planned and organized off site corporate meetings both domestically and internationally.

Supported Directors and HR Directors.

Prepared agendas, notices, and resolutions for corporate meetings.

Maintained confidentiality of all corporate, personnel and research matters.

Managed highly complex and dynamic calendar management.

Involved in Scanning, Copying and Faxing Material.

Record into FMC notes as online files. Match fax with employee's file.

Create and follow up with missing documents needed to communicate with supervisor upon approval manager.

Scan Files through scanner to upload in PeopleSoft email.

Transfer and rename files to Shared Drive for manager to review.

Support file audit, Identify and separate files and documents.

Ferguson Florissant School District-Florissant, Mo. March 2009 – August 2014

Administrative Assistant

Manage Gift Shop sales, inventory, transaction and monthly reports

Process payments of invoices received from vendors, travel arrangements, expense reports, process time-sheets for teachers, coordinate meetings and events for counselors and math coordinator

Processed expense reports, assisted with various reports

Maintained confidentiality of all corporate, personnel and research matters. Schedule interviews for job seekers, assist in college fair and teacher workshop events

Maintain schedules/calendars, screen and direct incoming phone calls

Process purchase orders and vouchers for payments

Process bank deposits and handle petty cash distribution

Order supplies, and work order request

Type correspondence memos, monthly advisory bulletin, and student award letters

Process student schedules, report cards, and maintains student file records

Maintain activities on bulletin board and school calendar

Update preschool student information using Visit Tracker System

Set up and assist with Tech School interviews with counselors

Enter student book finds on non-returned books, credit accounts when paid or books returned

Process time sheets for teachers, travel request forms, expense reports keep record of new teachers and mentors report for materials required to turn in

American Income- Overland, Mo. August 2008-March 2012 Financial Advisor

Cold call customer with and without leads, get referrals.

Visit customers in their homes

Help families understand the importance of securing their financial needs.

Presenting presentation with potential clients to give more understanding of insurance needs

Wachovia Securities-St. Louis, Mo. May 2008 – August 2008

Billing Coordinator

Receive emails and refund checks in mail for daily billing

Open and process email spreadsheets sent from managers regarding fees charged on investment funds

Import fees onto C:/drive and temporary folder, open Gus and import spreadsheets onto Manager billing grid

Data entry into Excel Sheet

Enter refund checks onto Rebate grid, research any discrepancies and duplicate fees paid in Beta

Once a week upload grids from Gus get print out Use this print out to type Check request for managers’ approval

Send to Accounts Payable for check payments

St. Louis Metropolitan Sewer District January 2006 –February 2008

Accounts Receivable/Research

Set up new customer accounts for billing purpose

Research and update property found by location number for proper billing purposes

Data Entry and make reports of account information regarding property type, location number, obsolete or flag

Review customer accounts daily using aged trial balance reports

Contact vendors regarding delinquent accounts, price adjustments, researching, noted all phone

Enter checks using Mincron to create batches and balancing with General Ledger

Print checks from General Ledger report using Eclipse

Sara Lee Bakery August 2001 – December 2005

Collections/Lockbox/Accounts Payable

Review trial balance on a daily basis on aged accounts, contact customers by telephone to help cure unpaid dept.

Post cash and check payment applications to credit customer accounts

Research payments not posted at customer request

Data entry of customer’s information

Encode and endorsing checks using the Pinini, balance bank deposits for pickup daily

Perform financial calculations such as amounts due, balances, and discounts to update customer accounts

Mail updated invoice copies to customers as requested

Match vendor invoices with purchase orders, code and enter into systems for payments

Maintain and update contracts for price adjustments

Aps Quest credit card and check payment processing

Post checks returned for insufficient funds

Prepare and post recurring monthly journal entries, prepare bank reconciliations, monthly closing

Write Trans-fat updates for nutrition panels on bread bag samples

Verify ingredient/nutrition information using Data Tracker and SAP

Proof and approve updates for final graphics change

Send written update request to prepress vendors to have new samples created

Proof and resend with final approval to proceed with new updated bags

Pivot Tables and V Lookup on invoice pricing

Contact this candidate