High School Administrative Assistant
Resume:
MARY NICKLAS
Merrimac, MA **860
EDUCATION
College Northern Essex Community College Haverhill, MA 01830 College Associates Diploma in 1977 Executive Secretarial Science High School Pentucket Regional High School West Newbury, MA 01985 High School Diploma in 1974 Business/Secretarial Courses WORK HISTORY
2008-Present High School Front Office Secretary
Hamilton-Wenham Regional High School Hamilton, MA 01982 Mr.Eric Tracy, High School Principal Hamilton-Wenham High Mr. Bryan Menegoni, Associate Principal Hamilton-Wenham High
Greeting visitors, setting up appointments for administrative staff
Responsible for all daily attendance records, parent contact, discipline records and documentation, serve visitors at front office desk area.
Generation of monthly state enrollment reports and related changes
Responsible for enrollment and registration process of new students
Manage all current and past student records for the high school population
Letters composed for parent information, discipline, and other notifications
Setting up school choice facility visits, shadow days, and related registrations 2007-2008 High School Guidance Records Secretary
Hamilton-Wenham Regional High School Hamilton, MA 01982 Ms. Rochelle Morin, Guidance Department 978- 468-0435
Responsible for forwarding transcripts to colleges for alumni students
Manage all current student records for entire high school population
Generation of monthly state enrollment reports and related changes
Responsible for beginning the enrollment process of new students
Directly responsible to schedule all guidance related calendar events, etc.
Oversight of grade input, report card distribution, transcript accuracy/changes 2003-2007 Purchasing and Records Manager, Food Service Coordinator Harbor Schools and Family Services Newbury, MA 01951 Mr. Gene Cordes, Facilities Director 978-***-**** *******@*****.***
Managed all purchasing for residential special education facilities for children
Oversee all purchasing for fourteen facilities, with locations in two states (MA, ME)
Directly responsible for all food service trainings, reports and audits for state agencies
I was involved in brainstorming and decision making for related facility purchases
Direct contact person for facilities managers as well as state department agencies 1998-2003 Administrative Assistant / Office Manager Harbor Schools Residential Services, Adolescent Program Newbury, MA 01950 Ms. Linda Larnard, Program Director Main St. Amesbury, MA 978-***-**** Mr. Edward Strawser, Program Supervisor *********@****.***
Served as direct assistant to two top administrators for five plus years
Responsible for running business office for residential special education program
Served as chairperson for the monthly twelve person secretarial pool meetings
Computer literate (Word, Excel, Lotus, Rediker, MMS) dictaphone experience
Directly responsible for ensuring accuracy of and access to all licensing information
Billing for all state agencies and collateral agencies for services, temp employees.
Well experienced in working with highly confidential and delicate information
Scheduled floor shift employees for round the clock shifts for two-plus years 1985-1998 Secretary / Receptionist Amesbury, MA 01913 Harbor Adolescent Boys Program 85 Pleasant Valley Road Daniel E Parks, Director of Harbor School Boys Program 978-***-**** ****@*********************.***
Telephone receptionist work, greeted guests, meeting and conference planning
Set up schedules for around-the-clock employees for residential services program
Processed all confidential and any other related paperwork for the program
Received trainings in CPR, first aid, crisis, and de-escalation techniques
Annual training to allow me to fill in for shifts as adolescent counselor 1978-1985 Office Worker Amesbury, MA 01913
Merrimack Valley Animal Hospital Haverhill Line Road Dr. Walter D. Brown, DVM 978-***-****
Greeted customers, handled customer service calls, directed to exam offices
Sent monthly bills, made appointments, phone work, directed sales people
Assisted in training new employees, giving facility tours, completing papers
General help/assistance on an as-needed basis to veterinarian’s and groomers JOB RELATED TRAININGS
AWARDS, CERTIFICATIONS:
Proficient in school computer programs such as Rediker, MMS, and Grade Quick Administrator Plus. Also, computer work with Excel, Microsoft Word, and Publisher Recipient of staff recognition award as Outstanding Employee of the Year in 1993, 1997 and 1999 as voted for by 200+ fellow employees/colleagues Member of the Quality Investment Club, Lake Attitash Association, Church of Nativity, Pentucket Alumni Association & other community programs Consistently have maintained an excellent attendance record, promptly on time for work, and rarely have I used all of my allotted sick time. Updated: 2/20/2016
PERSONAL REFERENCES /
PROFESSIONAL REFERENCES:
Mr. Eric Tracy – High School Principal, Hamilton Wenham Regional High School *.*****@*********.*** 775 Bay Road Hamilton, MA 01982 978-***-**** Current employer
Ms. Rochelle Morin – Head Guidance Counselor Hamilton Wenham High School *.*****@*********.*** 775 Bay Road Hamitlon, MA 01982 978-***-**** Mr. Alan MacRae, Assistant School Principal Triton Regional Middle School 112 Elm Street Byfield, MA 01922 978-***-****
Former colleague
Ms. Andrea Adamo, Guidance Administrative Assistant Hamilton Wenham High 775 Bay Road Hamilton, MA 01982 A. *****@*********.*** 978-***-**** Ms. Lisa Heitz, Administrative Assistant to the Principal, Hamilton-Wenham High 775 Bay Road Hamilton, MA 01982 *.*****@*********.*** 978-***-**** Current co-worker
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