Sr. Payroll Professional

Location:

Illinois

Salary:

$65,000

Posted:

February 24, 2017

Contact this candidate

Resume:

Dawn M. Kaiser ADP Alumni – CPP

Sr. Payroll Professional 1-815-***-****

& Interim ******@*******.***

Manager - Established 2005 www.HR.com/members/dawn.kaiser

www.linkedin.com/in/dawnkaiser

PROFESSIONAL SUMMARY

Upon reviewing of my resume, you will find that my area of specialty has naturally evolved around strategic project management. This includes opportunities within different industries, company size, department structures, and system platforms. My professional opportunities have provided me with the additional experience to help ask the difficult questions, and find the resources to best answer them. I am currently looking for a permanent professional home, and I look forward to supporting a company in its long-term success.

*Note – CPP under ADP & “Additional Information” if older version of resume is on file.

PROFESSIONAL ENVIRONMENTS & SKILL SETS – Search Engine Friendly

Domestic and Expatriate Payroll: I got my start and my CPP training with ADP as an PC Support Implementation specialist. Then moved over to the corporate side. I have consistently worked for both Fortune 500 & mid-sized companies. I have processed large volume union and non-union employees that spans a very diverse and specialized workforce.

Company sizes between 300 employees and 30,000 employees.

Full Cycle Payroll Processing and Structure

Task Assigned Payroll Processing and Department Structure.

Complete In-house Tax Processing (no 3rd party provider used)

Payroll and Tax Processing for all 50 States and all 10 Providences & 3 Territories of Canada

Tax Accounting, Hypo Tax Equalization & Visa Navigation

Follett Corp who had 25-30,000 EE’s (Canadian Processing)

RR Donnelley had 35,000+ employees.

Chicago Symphony Orchestra 300 EE’s (union).

Exelon 19,000 employees (union).

SurePayroll – Small Payroll Service Provider like ADP

Kenny Construction - in-house payroll of 400 EE’s (union).

TetraPak HR Service center (Global) 20,000 + EE’s (union)

Schawk! - EE count of 5,000+ EE's. (Canadian processer)

Drive Automotive (Magna International, Global) 100,000+ EE’s

Fidelitone - about 500 EE’s.

SIMS Metal Management, Global HR Service Center - 5,000+ Employees’

The Salvation Army (MW HQ only) ministry processing. 600 EE’s

Wholesome Harvest (GrupoBimbo) (union). Mexico

Discover FS (Global) US Service Center - 10,000+ EE’s.

Bison Gear & Engineering 300 (Union).

HCM (Human Capital Management) & Accounting Systems: Oracle/PeopleSoft (HR & Payroll), ADP Enterprise/EV5, Workforce Now, ADP PC Payroll for Windows (PCPW), Rapid Pay, ADP Report Smith, ADP Tax & Banking Portal, iReports, ADP Custom Reporting, ADP FACS, ADP Aline Pay Cards, ADP HR-B, ADP Streamline, AS400, SurePayroll, SAP banking, in-house Workday HR & Tax. In-house HR system called Humanic, Benefits Administration Software called Choice Links, many Vender websites for Benefits & 401K management, Aon/Hewitt Compensation Portal, & custom in-house ESS portals. Time keeping systems: Kronos Workforce Central & older DOS/AS400 versions, & ADP e-time. Accounting Software such as eCMS, Great Plains, and ADP Funding & G/L. I also have strong skill sets in Word, Excel, Access, Internet, PowerPoint, Outlook, Lotus Notes, XML’s & Publisher.

Payroll Tax Accounting: As part of the above transactions, and below positions. I specialize in a number of accounting aspects such as Analytics, GL Mapping & Posting, Positive Pay & Federal and Multi-State Income, Unemployment/FUTA, Local Tax Law, and any tax amendments required to process corrections. This is also applied to City/Municipality/Local Tax Law, School District Taxes, and Transit Tax which may be or are a part of at least 15 states. The most well-known fun states are CA, OH, & PA. A newer quickly growing state is MI. As the economy changes new ones are being added all the time. I have worked with both 3rd party providers, & for complete in-house payroll departments that are responsible for their own tax agency management, reconciliations, deposits, & filings. Both include the tracking of notices, & amendments. In order to do the above I am responsible for knowing and applying Treasury/ACH rules to transactions for banking & jurisdiction tax funding. These tasks include but are not limited to; registration, maintenance, correspondence, discrepancies, updating, depositing, filing, reconciliation, closing, and company and/or EE profile maintenance. In addition to tax reporting and payment. I also work with HR & Accounting to make sure we are compliant with new hire reporting, IRS reporting, Labor reporting, any other reporting needs as mandated by a diverse number or regulating agencies.

Taxable Earnings, and Voluntary Deductions (Benefits): In addition to the statutory taxes above. I am also well versed in Taxable Earning and Voluntary Deductions taxation. These rules are outlined as part of IRS publications. The most popular being that of the Circular E, but other publications such as Fringe Benefits, Café Plans, and HSA plans are additional publications that provide the framework for how we tax both earnings and deduction validation table arrangements accurately for a number of Employee Benefit offerings. As part of my 3rd party service center implementation back ground. I have had the opportunity to understand the direct application and processing expectations of these system validation data tables as applied within company decided Open Enrollment options. Taxation is a very extensive and constantly changing area that I enjoy.

Mergers & Implementation Projects: ADP: Implemented clients onto ADP products from other products. RR Donnelley: Software conversion from ADP enterprise to in-house PeopleSoft (Oracle Database). Exelon: Merger Analysis for pending acquisition of large utility company of 10,000 EE’s. Chicago Symphony Orchestra: Reorganized, and updated payroll and tax compliance documentation, and procedures. During my time with Exelon, I developed the training documentation and processes necessary to evaluate the merging of departments due to coming acquisition of a 10,000+ company. Kenny Construction was purchased by Granite. Department was moved to Watsonville CA. TetraPak – Helped Towers & Watson process a service center efficiency evaluation, and I-9 audit. Drive Automotive – moved payroll position out from under HR, then transition and trained accounting associate. Shift Conversion evaluation by Core Practice LLC and Implementation Project. Schawk was purchased by Matthews International. Once private, now public company. Installation of Sox compliance and the start of merging HR and Payroll functions to PA location during the busy year end season. SIMS – Moved from DT Chicago to West Chicago with the intent of merging SRS (SIMS Recycling Services) in with HR Service Center. Wholesome Harvest was purchased by GrupoBimbo. Merged/Transferred payroll into corporate service center in PA (BBU).

Professional & Consulting Highlights

Software Conversions – example: ADP to PeopleSoft – Validation table creation, & parallel testing

Earnings & Deduction Codes taxability evaluations per IRS guidelines

Jurisdiction/Entity Registration (POA’s)

Acquisition & Merger management – The transferring of all EE & tax data from one FEIN/Company to another.

Department Location Transfers – Gather & organize data to be optimized, transferred, & used by a different team.

Worked with companies that both use 3rd party providers and process in-house (ADP tax & PeopleSoft processing)

In-house processing is responsible for all their own EE, ER, & Tax funding and filing

Payroll Processing, Accounting, and Tax Reconciliation (Quarterly Filings & SOD’s)

Union Processing & Adherence Management

Benefit Implementation, Tracking, & Vendor Reconciliation

Web based HR/Payroll Employee Portals

Open Enrollment and Separation (Cobra) Processing

G/L Mapping and Processing Reconciliation (payroll processing drops & map corrections)

Executive Pay & Fringe Benefit Calculations & Processing

Create & Implement Processes and Expectations

Analysis/Audit of Electronic Payroll Transmissions

Multi State Tax and Locality Processing

401K, HSA, & other Benefit Administration, Enrollment, Reconciliation & Auditing

ACH, Wire Transfers, and Payroll Banking AR/AP (Invoicing)

Positive Pay Processes & Implementation for Payroll Audit Compliances

Garnishment/Levy Compliance

Severance Package Creation & Maintenance

ADP Custom & iReports, and Report Smith

PeopleSoft Custom Reporting Audit Quarries

Created New Hire Orientation/Onboarding and Benefits Enrollment Process

3rd Party & State Workman’s Comp, FMLA, & other LOA tracking and reporting

Shift Conversion evaluation by Core Practice LLC and Implementation Project (Drive Auto)

Towers and Watson Service Center Efficiency Evaluation (TetraPak)

Web Based Document/Policy Creation and Management (Magna)

Union and SOX Compliance Management

Entity & Payroll Applications Security Management & Password Resets

FEIN management - Jurisdiction Auditing, Compliance, and Reassignment

W-2/Year End Processing & Management

Managed payroll teams up to 7 – Including a Payroll Team Lead, T&L Admin, Specialists, and Data Admin (SIMS)

Managed customer service teams up to 15

Navigated 401K, Executive, Union, Tax, and SOX audits

I-9 Audits & Visa adherence auditing and processing

Employee & Executive Stock Purchase Plans

Employment

Discover, Riverwoods, IL

Sr. Assoc Payroll Tax & Accounting Project – August

In-house payroll using Workday

ADP tax services only (Streamline)

Audited ADP quarterly SOD’s

Audited security for multi-state agency web sites for amendment processing

Wholesome Harvest (GrupoBimbo), Des Plaines, IL

Contract Payroll Analyst – May/16 – August/16

Transferred local payroll to GrupoBimbo American Service Center (BBU)

This includes data such as…

oUnion Contacts and Reporting processes

oCustom Report Templates for local accounting

oBenefit Vender web site login’s and passwords (HSA,401k ect…)

oADP security settings (funding, iPay, Positive Pay)

oAccounting practices for manual checks, voids, escheatment communications

Worked with Accounting team to help map G/L payroll items for specific locations, departments, and cost codes.

Created ADP custom reports to Accounting analysis.

ADP WorkforceNow

Multi Union Reporting and AP processing

Duties: Helped close payroll department and transfer to corporate BBU processing center. Payroll Team of 12. Location 1.

Bison Gear Engineering, St. Charles, IL

Payroll Consultant – LOA coverage January/16 – April/16 & September/16 (requested return)

ADP Workforce Now – Stand Alone Processor

Kronos

Payroll Processing

Union & non-union Payroll Processing

Union Guideline Auditing, and A/P Reconciliation

Audit Processing & Procedures to update best practices

Garnishment Processing

Adjustment Processing

GL Assistance & Application

Research/Project execution for Union Auditing

Help with 3rd party Audit needs

Benefit administration, Auditing, Vender Reconciliation (401K,HSA,FLEX)

Adjustment processing to correct YTD’s

Duties: Helped cover a FMLA, and help re-establish integrity of data & process for union & non-union payrolls of 300 employees after previous contractor had year-end difficulties. 3 Company Codes. Weekly & Biweekly.

The Salvation Army, Central Corporate HQ, Hoffman Estates, IL

Pension/Payroll Tax Clerk – Short Term Year End Help Dec-Jan 2015

Non-For Profit Ministry

IRS Publication 517 – Religious Workers and processing guidelines

Traditional payroll for corporate HQ employees

Ceridian Processing Software

Accrual updating

Y/E Payroll Auditing

Enrollment and Disbursement Pension Processing – Prudential

Fed and State 1040es officer processing

Y/E Fringe allowance tax updates, disbursement & auditing

Duties: Year-end support for payroll and pension. 1000+ employees. Payroll Team of 2.

Fidelitone LLC, Wauconda, IL

Payroll Consultant – Sept – Oct 2015

ADP WorkForce Now

EzLabor Administration

Benefits HRB auditing

Tax Entity and IRS POA Management

Payroll Processing, Accounting, and Tax Reconciliation

Job Costing & Labor Distribution

Extensive Reporting

Garnishment processing

IRS Publication 969 Taxed Favored Health Savings Plans – Advisement

Duties: Multi State Logistics company with over 600 employees. Exempt & Non-Exempt. Helped Payroll close out an FEIN with all registered jurisdictions, and provided support for new implemented HSA partnered medical plan. Payroll Team of 2

SIMS Metal Management, West Chicago, IL

Payroll Manager – Interim – June/15 – Aug/15

Manages a Team of 6 - 1 Payroll Team Lead, 3 Payroll Specialist, 1 T&L Admin, and 1 Data Entry Admin

ADP Enterprise EV5

Kronos Timekeeping with a number of additional suites.

HR Service Center with Corporate Benefits team of 12

Extensive corporate audit for all 39 FEIN’s

Helped validated process integrity for policy already in place, and improve those the scored poorly.

Sox Compliant Check List & Audit Design for Payroll team members

Employee Workload Analysis

Staff Relations, Training & Development, and Moral Support

Hypo-Tax and traditional US/Foreign equalization analysis

Monitor execution of traditional payroll processes as stated in previous job functions

Tax Reconciliation projects/audits as assigned by Accounting (Filings vs SOD’s)

Duties: Help the team process, and audit 39 company codes. Employees are both union, and non-union, multi-state, paid weekly, and semi-monthly. I helped transition the HR Service Center moved from DT Chicago to far west suburb of West Chicago. With Sharon’s help (Payroll Team Lead) we stepped up to the meet the relocation challenges, and a corporate audit at the same time. Global Company. 6,000+ Employees. Payroll Team of 7.

Schawk! - SGK - Matthews International, Des Plaines, IL

Sr. Payroll Admin - December/14 – February/15

US Multi-State, and Canadian Processing

PeopleSoft Payroll Processing

ADP back end distribution

ADP Funding

Payline Entries – Retention Plans & Bonuses.

Queries for auditing purposes

Removals – Terminations and Severance Payments (US & Canada)

Time and Labor Evaluations

Garnishments

W-4 and Direct Deposit compliance

WebSpoc EE inquiry and Response Process.

Retro Processing and Auditing

FLSA regulations

Disability, Workers Comp, and FMLA

Processed Executive Pay

Taxable Fringe Benefit Processing

Compensation Data Audit and Approval Structure

Duties: Regional BW payroll processing for US and Canada, Union and non-union. 5000+ employees. SGK / Schawk was recently purchased by Matthews International. Helped with year-end processing and New Year start as Matthews. As well as the payroll close out of SDS (a division of SGK) after its sale. Payroll Team of 5.

Drive Automotive Inc. a Subsidiary of Magna International, Piedmont, SC

HR/ Payroll Coordinator – May/14 – August/14

Payroll Processing, Accounting, and Tax Reconciliation

ISO 9001, TS 16949, QS-9000 Certified

Benefit Tracking and Reconciliation

Executive Pay

Proper Expectations and Processes Information

Analysis of Electronic Payroll Transmissions

Multi State Tax and 401K Balancing and Administration

ACH, Wire transfer, and payroll banking AR/AP

Positive Pay Processes Implementation

Garnishment/Levy Compliance

ADP Processing – Workforce Now

PeopleSoft

Etime Enterprise

ADP iReports

Part of New Hire Orientation and Benefits Enrollment Process

Workman’s Comp reporting for South Carolina

eTime conversion from In-house Server to ADP Hosted Services

Shift Conversion evaluation by Core Practice LLC and Implementation Project.

Web Based Document Management and Creation

Duties: HR/Payroll point of contact for large international manufacturing plant. Physical location of 600 employees. Exempt and non-exempt processing. 24/7 Plant. Perm placement was not approved/open to obtain. Took the opportunity to move back home, and re-enter my generation. Position was then moved under Accounting. Payroll Team of 2.

TetraPak Inc. – Vernon Hills, IL

Payroll/HR/ Benefits Administrator - June/13 – August/13

Flexible skill set for a North American HR Service Center

ADP Enterprise – Payroll Software

Canadian and Mexico payroll processing

Payroll Reconciliation and auditing

AP – HR Work Flow Software

Choice Links – Benefits Administration

Redevelopment of New Hire Process

Updating of HR Policies and Benefits Offerings

Benefits Support

Redesigned New Hire Packet and Process.

I-9 Auditing and Compliance

Duties: Assisted consultant agency Watson and Towers in efficiency evaluation. This included the redesigning of the North American HR Service Center Team of 12. New Hire Practices and Processes. Global Company - 2400 EE's in US. 250 in Canada, & 600 in Mexico.

Kenny Construction - Northbrook, IL

Payroll Coordinator - February/ 2013 – June/ 2013

Completely in house payroll

ADP Etime time keeping

eCMS software

Payroll Processing, Accounting, and Tax Reconciliation

Weekly tax and deposit reconciliation with all tax jurisdictions (not outsourced)

Job Costing

Union Reporting

Multi State and OH locals

New Jurisdiction Registration

In-house garnishment processing

ADP HR-B benefit process.

Duties: Kenny was purchased by Granite Construction based out of Watsonville, CA. I was brought on board to help process weekly payroll for two divisions. Processing and documenting for both union and nonunion employee's in order to support the transition of Data to Granite, and the dissolving of the department with Kenny. 400 Employee's. Payroll Team of 3.

SurePayroll a Subsidiary of Paychex, Glenview, IL

Payroll Operations Analyst – October/11- August/12

Authorized ACH file agent – transmits live files to multiple banks and agencies daily.

Sarbanes Oxley Compliant

GL reconciliation

2nd level technical support for the payroll engine inconsistences.

3rd level of Payroll knowledge support.

Specializing in multi-state tax and local formula application – All 50 States.

Tax Registration, Pay, and File.

Earnings and Deduction Code taxable relationships.

Adjustment processing for clients – the correcting of incorrect set up, & payroll data.

Current quarter and prior quarter adjustments.

SUI Recalculations.

Company profile changes – banking, EE and ER taxes.

Reporting and auditing - ACH reports, XML reports, and Engine reports.

W-2’s and year end processing.

New Hire reporting and COBRA

Helped develop employee restaurant tip payroll guidelines

Duties: My position held 2 primary halves. One half was 3rd level of support of both knowledge and technology based escalated client issues. If tax law was not processing correctly through engine. It was our job to analyze, test, verify, and then provide correct ruling to either client or to developers (IT) to correct within product. The second half, our team processed all ACH bank transactions for the company. Simply put. We transferred millions of dollars daily to our partner banks for client tax liabilities, and client direct deposits for employees. We then dealt with any issues around items of this nature. Our team never dealt with the clients directly due to the nature of what we did. Operations Team of 5.

Exelon (ComEd), Chicago, IL

Payroll Clerk/Transition Analyst – 1 year contract Position October/10 – October/11

PeopleSoft Payroll Processing

Completely in-house payroll

Sarbanes Oxley Compliant

Payline Entries – Retention Plans & Bonuses.

Removals – Terminations and Severance Payments

Time and Labor Evaluations and Regulation

Shift Rotation and Premium Policies

Garnishments

W-4 and Direct Deposit compliance

Heat call tracking

Retro Processing and auditing

COP processing (FLSA regulations)

Disability, Workers Comp, and FMLA

Processed Executive Pay

Employee Stock Purchase Plans

Taxable Fringe Benefit Processing

Duties: Regional BW payroll processing for Union and non-union. 19,000+ employees. Multi-state.

I was brought in to help evaluate and train for converting 10,000 EE’s over to Exelon Corporate as part of an acquisition of Constellation. I worked and created training materials for the entire department. Hands on processing and documenting of each of the position helped me evaluate how the coming volume would impact each team member and their personal process. This created data for the structural redesign of department and workloads for the analysis I was brought on board for pre-acquisition close. Payroll Team of 13.

Chicago Symphony Orchestra. Chicago, IL

Interim Payroll Manager – March/10 - July/10

Payroll Processing, Accounting, and Tax Reconciliation

Non-for Profit Registered

ADP Processing – (PCPW)

Supervised one Payroll Specialist

Department Revamp to 2010 regulations and standards

Processed Union Payroll Reporting Requirements and Audits.

Document Management and Creation

Duties: Processor of payroll for Orchestra, Chorus, Engineers, & Administration. I am the processor & point of contact to answer any questions &/or issues. I work with both exempt, non-exempt, & 7 Unions. Non-for profit. 4 pay groups. 600 EE’s Weekly/Semimonthly. Completely Purged and Reorganized Department. Then Created and Update Payroll Policy, Processes, and Tax Law Guidelines for promoted Associate.

RR Donnelley, Elk Grove Village, IL

Payroll Specialist FMLA Analyst July/08 – January/10

Payroll Processing, Accounting, and Taxation

Sarbanes Oxley Compliant

FMLA, W-4, & Direct Deposit Compliance Auditor

Proper Expectations and Audit Processes Information

Analysis of Electronic Payroll Transmissions

Extensive Multi State Payroll Tax Knowledge EE, ER, & Year End

Benefit Tracking, and Reconciliation

Taxable Fringe Benefit Processing

Employee Stock Purchase Plan Processing

Worked with conversion testing – went from ADP payroll to in-house PeopleSoft payroll.

ADP Processing – National Accounts (Enterprise)

PeopleSoft (HRIS) and Payroll as of 2010

Duties: Processor of payroll for RRD divisions’ nationwide. I am the processor & point of contact to answer any questions &/or issues. I work with both exempt, non-exempt, & Union. 35,000+ active EE’s. 130 Codes. Weekly/Biweekly/Semimonthly/Monthly. Multi-State. Payroll Team of 17.

Follett Corp, River Grove IL

Payroll Specialist – September/06 – July/08

Payroll Processing, Accounting, and Tax Reconciliation

Benefit Tracking, ESPP, and Reconciliation

Proper Expectations and Processes Information

Analysis of Electronic Payroll Transmissions

Multi State Tax and local processing

401K Processing and Reconciliation

ACH, Wire transfer, and payroll banking AR/AP (Treasury Department)

Garnishment/Levy Compliance

ADP Processing – National Accounts (PCPW)

Report Smith and Humanic (HRIS)

Kronos Time Keeping

Processed their own Temp Employees’ 3 time periods a year

Document Management and Creation

Duties: I process payroll for Follett Corp divisions & 800 book stores nationwide. I am the processor & point of contact to answer any questions &/or issues. I work with both exempt, non-exempt, union & Temp EE’s. 25,000 active EE’s. 16 company codes. Multi-State. Payroll Team of 7.

ADP The Payroll Company, Elk Grove Village, IL. Feb 2005 – Aug 2006.

Customer Service - Win/Net PC Support Payroll Implementation Specialist

Payroll Processing, Accounting, and Tax Reconciliation

Benefit Planning and Tracking

Account Development and Maintenance

PC Product Support

New Client Set Up and Product Training

Tax Balancing

Extensive Payroll Tax Knowledge EE, ER, & Year End.

Proper Expectations and Processes Information

Dead Line Orientated.

Sarbanes Oxley Compliant

Clarify, SAP and AS400

Set up and processed employee restaurant tip payrolls

Full Service DD and TotalPay