Charlene Green-Watson

Brooks Level Road, Stony Hill

Kingston 9

Cell: 413-5832

Email: acxb3c@r.postjobfree.com

SUMMARY: A Professional Secretary with over eighteen years experience in secretarial field and in administration. I am a team player, a committed worker and one who enjoys a challenge.

TECHNICAL PROFILE: Software: Microsoft Word, Microsoft Excel, Microsoft Publisher, and Microsoft PowerPoint

EDUCATION: Bachelor in Political Leadership, Strategy and Management Degree

(BSc) – University of the West Indies, 2014 - Present

Certificate in Administrative Management – Level IV (Diploma), Management Institute for National Development, 2014

Certificate in Administrative Management – Level III, Management Institute for National Development, 2013

Diploma in Business Administration, Management Studies, major and Human Resource Management Minor – Caribbean Institute of Business, 2002

Certificate in Administrative Management – Level II, Management Institute for National Development, 2000

Certificate in Secretarial Studies and Administrative Duties – The Career Place, 1999

CXC – Principles of Business, 1997

GCE A’ Level – Accounts, 1997, O Level Pass

Successful in Typists’ Secretarial Qualifying Examination – Management Institute for National Development, 1996

CXC – English Language, 1994

CXC – English Literature, History & Principles of Accounts, Wolmer’s High School for Girls, 1992

SHORT COURSES: Certificate in Public Speaking – University of the West Indies, School of Continuing Studies, 2007

Certificate in Inventory and Warehouse Management – The Jamaica Employers’ Federation, 2007

Certificate in Introduction to Microcomputers for Business Application – UWI, School of Continuing Studies, 1995

Certificate in Basic Training in Word Processing – Alpha Business College, 1994

EMPLOYMENT HISTORY:

2011 – Present Ministry of Culture, Gender, Entertainment & Sport

Executive Secretary 1 – Community Development, Youth & Sports Division June 2011 – Present

Areas of responsibility included:

Provide secretarial and administrative support

Ensure schedules are maintained of routine and special appointments for the Senior Director

Organize meetings

Prepare minutes and agendas

Make travel arrangements and prepare itinerary for local and overseas business trips

Maintain an effective filing system

Draft bilateral Memorandum of Understanding (MOU) between Jamaica and other countries

Draft and edit Unit reports

Recording Secretary for the National Council on Sport chaired by the Prime Minister

Assist with the logistical coordination of meetings

Secretarial and administrative support to the Jamaica Anti-Doping Appeals Tribunal

Member of the Training and Education Grant Committee (MCGES)

Executive Assistant – Office of the Permanent Secretary July 4 – August 22, 2016

Recording Secretary for the Senior Management Team Meeting

Draft Cabinet Submissions

Submit Cabinet Submissions and Notes to the Office of the Cabinet for approval by the Cabinet

Liaise with agencies and divisions regarding board appointees

Prepare reports and agendas for meetings

Process overseas travel for the Minister

Maintain an effective filing system

2004 – 2011 (June) Jamaica Cultural Development Commission

Administrative Officer – HRD & A September 2008 – June 2011

Areas of responsibility included:

Budgets, reports, memoranda, letters and other correspondences formatted, typed, checked and presented

Information for bi-weekly, monthly and annual reports collated, verified and drafts produces

Prepared Job Description based on PMAS for Caretakers, Gardeners and Office Attendants

Procurement of items relating to staff welfare

Petty Cash requests and Taxi Voucher certified and submitted

Requests for Expenditures, Invoices and Services Rendered assessed and presented for Director’s approval

Assist Assets Manager with booking duties for the Entertainment Centers

Maintains leave register

Inform members of staff of leave eligibility upon request

Book overnight accommodation for staff, ensure invoices are certified and approved for payment

Overall responsibility of mobile service used by the organization

Check loan applications to ensure that officers are qualified and presented for approval

Monitors attendance registers

Record incoming and outgoing correspondence

File, fax, copy and dispatch correspondence

Organize meetings

Prepare agendas and minutes

Supervise 1 casual worker and sign off of payment for work done

Acting Office Manager – HRD &A May 2007- August 2008

Areas of responsibility included:

Procure for chemicals, stationery, office furniture and equipment

Maintain inventory of stationery, furniture and equipment

Update Location Record of Fixed Assets

Overall responsibility of entertainment centres – maintenance and booking of these facilities

Oversee renovations of offices

Ensure service and repair for office equipment and furniture

Issue stationery, office furniture and equipment to staff

Ensure offices are cleaned on a daily basis

Issue Advance Card, record receipts, check against invoices received and certify for payment

Prepare Motor Vehicle Efficiency Report

Checked speedometer and gas level in fleet vehicle daily

Ensure the properties are properly maintained

Ensure fleet vehicles were road worthy – conduct repairs and ensure insurance, fitness and motor vehicle registrations were up-to-date

Type and file all correspondences

Supervise – 7 Office Attendants, 1 Driver, 1 Messenger, 1 Telephone Operator, 2 Caretakers, 2 Gardeners and 2 Security Officers

Secretary – HRD & A October 2004 – April 2007

Areas of responsibility included:

Budgets, reports, memoranda, letters and other correspondences formatted, typed, checked and presented

Requests for Expenditures, Invoices and Services Rendered assessed and presented for Director’s approval

Liaise with Digicel regarding contract for CUGs and ensure that the relevant officers have an instrument. Non-functioning instruments are repaired and officers receive a replacement

Coordinate booking of hotel accommodation for members of staff and process invoices for payment

Liaison officer with insurance brokers providers for Group Personal Accident insurance for members of staff

Assist Assets Manager with booking duties for the Entertainment Centers

Prepare Period of Service Records and Pension Particulars for retirees for Director’s approval

Record Incoming and outgoing correspondence

File, fax, copy and dispatch correspondence

Organize meetings

Prepare agendas and minutes for annual general staff meetings and divisional staff meetomgs

2001 - 2004 Office of the Governor-General

Senior Secretary – Governor-General’s Private Secretary Office August 2001 – September 2004

Areas of responsibility included:

Type letters and memoranda

Transcribe dictations from the Governor-General

Creation of personal files for the Governor-General

File correspondences

Dispatch Governor-General’s messages

Make requisition for photographs of the Governor-General from JIS

Procure liquor for wine cellar

1995-2001 Jamaica Information Service

Administrative Assistant – Research Section April – August 2001

Areas of responsibility included:

Sub-cashier

Make internal and external requisition

Dispatch outgoing correspondences

File correspondences

Type letters, memoranda and minutes

Assist with the preparation of the annual budget

Assist with the preparation of monthly reports

Make appointments for users of the section

Secretary – Research Department May 1995 – March 2001

Areas of responsibility included:

Make requisition for stationery

Dispatch outgoing correspondences

File correspondences

Type letters, memoranda and minutes

Assist with the preparation of the annual budget

Assist with the preparation of monthly reports

Make photocopies for users of the section

Maintain leave records for members of the Department

1994-1995 Department of Correctional Services

Stenographer – Personnel Department May 1994 – May 1995

Areas of responsibility included:

Type letters, memoranda, leave records and period of service records

Prepare stencils for forms

File correspondence

PERSONAL DATA:

Date of Birth: January 6, 1976

Nationality: Jamaican

Marital Status: Married

Personal Interest: Surfing the Internet, reading, listening to music and watching television

REFERENCES: Available upon request

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