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Project Document Control

Houston, Texas, United States
October 29, 2016

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Cynthia Gipson

***** ***** ***** **** ¥ Humble, TX 77396 ¥ 832-***-**** ¥

Oil & Gas/Engineering Documentation Control Professional

¥ Oil and Gas professional offering over 10 years’ expertise in onshore and offshore Information Management with a stable career within a top-performing company within Fortune 100 List, a successful career distinguished by commended performance, hard work, and proven results.

¥ Experience in projects in various industries utilized alongside skills in conflict resolution, practical decision making, planning, organizing, and an ability to identify key issues within an organization, and provide resolution within the organizational plan.

¥ Strong Communication Skills, highly organized individual with proven ability to interact well with clients while being detail oriented and self-motivated, with a global and cultural mindset achieved through working with variety of people from different ethnicities and backgrounds.

¥ Highly skilled with various software such as Document/Data Management Systems, Microsoft Office, and Auto Cad, Coreworx, and others.


• CoreWorx (Brava)

• Faculties Engineering

Database (FED)

• Asset Register

• Documentum (Doc


• Infoworks

• ProArc (Projects On


• eRoom

• TWIC Card Holder

• Sharepoint

• Microstation

• Lotus Notes

• LiveLink

• Sharepoint

• Autocad

• Data Quality

• Oil and Gas Documentation

• Oversized Scanners

• Computerized Maintenance

Management Systems

• Document control

• Audits and Compliance

• Project Management

• Onshore/Offshore


• Management experience

• Training and orientation

• Audits


Chevron 08/2009 - present

Documentation Control Manager/Information Manager Houston, TX

• Perform the dual duties of Documentation and InformationManager throughout the project.

• Develop project specific procedures and training material for the project document control department.

• Develop the distribution matrix, user work groups for Coreworx.

• Conduct document control interviews for potential candidates for home office & job site.

• Train all project document controllers and contractor project employees on procedures and documentation standards.

• Test and provide feedback for pending electronic management system for downstream data.

• Provide procedure training and Coreworx training for engineers and contractors.

• Audit department and contractors for productivity and quality assurance. C YNT H I A G I P SO N ( C O NT ’D . ) Page 2

• Collaborate with IT to resolve all system and software issues.

• Assist contractors and project with document and data turnover procedures.

• Coordinate duties and task between document control groups.

• Provide system training for administrative assistants through workshops.

• Coordinate document control man hours throughout project.

• Travel to various job sites providing training and participate in pertinent meetings.

• Facilitate meetings for weekly updates and progress.

• Coordinate withMCPIM transitioning one of the first downstream project’s to Coreworx.

• Participated in the testing of the system functionality related to downstream.

• Develop and implement work processes to migrate documentation from eRoom to Coreworx.

• Facilitate with engineering management to number all previous documentation to MCPIM numbering standard.

• Maintain data information and quality assurance for the asset register.

• Audit data to ensure handover requirements were followed and completed.

• Worked with contractors to number their documentation as well as the liaison for resolution.

• Assisted Business Manager with developing the Project Execution Plan as it related to Document Control and InformationManagement.

• Assisted Management with contract changes to implement required data changes for Coreworx purposes.

Jacobs Engineering 05/2007 – 08/2009

Document Controller Houston, TX

• Process all project documentation into the electronic document management systems.

• Track engineering and vendor documents received from the vendors.

• Organize internal changes and comments to be returned to the client and contractors.

• Process new and revised Purchase Orders. Complete Job Books fromVendors.

• Assist quality control department and requisitioning engineers with comments.

• Amember of the safety team and helped to implement programs to maintain work and home life safety.

• Load project information from JPI into InfoWorks.

• Issue documentation through eRoom to the vendor and subcontractors providing status updates.

• Provided document control support for six consecutive brown field projects.

• Created engineering data books for close out.

• Maintained daily logs of all information giving to engineers and clients.

• Created electronic stamps for Project Mangers to sign documents out of office. Cheniere Energy 03/2007 - 05/2007

Document Controller Houston, TX

• Maintain and process design and supplier documents and drawings in Documentum.

• Provide ProArc, Documentum and DocExpress (documentum web interface) training for project management and teammembers.

• Coordinate procedures for interface, documentation coding, and distribution procedures with international counterparts, subcontractors and suppliers. C YNT H I A G I P SO N ( C O NT ’D . ) Page 3

• Support Interface Management with Access database updates and progress between the client and sub- contractors.

• Develop and maintain Project Distribution Schedule and weekly/monthly reports.

• Setup files for both supplier and design documents and drawings.

• Participate in staff meetings to report on document control and Interface progress and updates.

• Retrieve issued documents and drawings from subcontractor’s system Projects Online.

• Use client document database system as a source of retrieval and updates.

• Train project teams members on project improvements and updates.

• Interface with the IT department on software/hardware and system issues.

• Participate in continuous safety improvements and lessons learned initiatives.

• Conduct routine quality checks in Documentum for local and overseas project.

• Coordinate project meetings between clients and subcontractors to resolve current and outstanding project issues.

Ellayess (Aker Kvaerner) 05/2006 - 01/2007

Document Controller Houston, TX

• Maintain and process design and supplier documents and drawings in electronic databases.

• Build document control databases in Access based systems for special projects.

• Provided support for Project Control with deliverables, budget and man-hours.

• Create a deliverables register implemented for project use to support all project progress throughout detail design onshore/offshore.

• Supervise and provide direction to subordinate administrative personnel.

• Interface with Suppliers, Clients, Suppliers, Project Managers, Project Engineers, and other

• Project TeamMembers.

• Coordinate document control requirements, standards, and procedures.

• Provide overall administrative and clerical support for the project.

• Maintain project distribution, reprographics, plot drawings for project use, scanning and mail. Royal Imagining 10/2005 - 12/2005

Document Scanner (Contract) Houston, TX

• Scanned oversized drawings and global oil destinations maps for clients.

• Maintained a detailed log of all drawings and maps scanned.

• Keep updated information log to track all completed scans to be returned to the vendor. Patch 01/2005 - 12/2005

Document Control Clerk Houston, TX

• Maintain and process design and supplier documents and drawings in electronic databases.

• Input engineering data into an Access database.

• Interface as needed with clients and suppliers

• Supported the Project Control group with deliverables.

• Maintain deliverables register for project use to support all project progress. C YNT H I A G I P SO N ( C O NT ’D . ) Page 4

Biz Connects 08/2001 - 08/2002

Document Clerk Houston, TX

• Create and maintain electronic filing system.

• Maintain filing, distribution and reprographics.

• Assist with maintaining company website.

• Interface directly with suppliers and clients.

• Scan and maintain scanning.

• Assist project secretary invoices, inventory, filing, faxing, lunches and scans.

• Track all communication with vendors regarding contracts EDUCATION

Bachelors of Science Degree Estimated Completion Date: 2017 University of Houston Houston, TX

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